VILLAGE OF BARRINGTON HILLS

 

Minutes of the Regular Meeting of the Board of Trustees

December 19, 2011

 

President Abboud called the Regular Meeting to order at 6:46 p.m.  Roll Call.

 

Present                                                                                    Guests

                                                                                   

Robert G. Abboud, President                                     Jonathan Knight, resident

Fritz H. Gohl, President Pro Tem                               George Duczak, resident

Elaine M. Ramesh, Trustee                                         Jean Mandrell, resident          

Joseph S. Messer, Trustee (absent)                             Mike Zachar, resident

Karen S. Selman, Trustee                                            Jim Tanzor, Nicor

Patty Meroni, Trustee                                                 P. Denise Israel, Beautification         

Harold Gianopulos, Trustee                                        Daniel Strahan, Village Engineer

                                                                                                                                                                                                                                                                                               

Michael N. Murphy, Police Chief                              

Robert Kosin, Director of Administration                 

Doug Wambach, Village Attorney                            

Dolores G. Trandel, Deputy Clerk                             

                                                                                                                                                                       

 

Trustee Meroni motioned to adjourn to Executive Session to discuss pending litigation and matters of personnel at ­­­­­­­­­­­ 6:49 p.m.  Trustee Ramesh seconded.  Roll Call.

 

Ayes: 6 (Gianopulos, Selman, Meroni, Ramesh, Gohl & Abboud)

Nays: 0

Absent: 1 (Messer)

                                                           

            Meeting Adjourned

 

EXECUTIVE SESSION

 

PUBLIC SESSION

 

President Abboud called the Public Meeting to order at 7:34 p.m. and explained that Public Comments will be at to the end of the Agenda.   

 

 

 

 

 

 

 

APPROVAL OF MINUTES

 

Trustee Selman motioned to approve the Minutes of the November 21st meeting.    Trustee Meroni seconded. All present said Aye to the corrected minutes

.

                                                                                                Motion Approved

 

Trustee Gohl made the motion to approve the November 21st Executive Minutes, Trustee Meroni seconded.  All present said Aye.                                                                                                                                                                                                        Motion Approved

 

Trustee Gohl made the motion to dispose the Executive Minutes Recording of the Meeting of March 22, 2010.  Trustee Meroni seconded.  All present said Aye.  

                                                                                                                                                                                                                                                            Motion Approved

FINANCE – Karen S. Selman

 

Treasurer’s Report - Trustee Selman motioned to accept the Treasurer’s Report for November, 2011.  Trustee Gohl seconded.  All present said Aye.

                                                                                                                                                                                                                                                            Motion Approved

 

Police Pension Board Report - Trustee Selman motioned to accept the Police Pension Board’s Report of November, 2011.  Trustee Meroni seconded.  All present voted Aye.

 

                                                                                                Motion Approved

 

Overtime Reports - Trustee Selman made the motion to accept the Overtime Report from November through December 15, 2011 totaling $3,697.03.  Trustee Meroni seconded.  Roll Call.

 

Ayes: 6 (Gianopulos, Meroni, Selman, Ramesh, Gohl & Abboud)

Nays: 0

Absent:1 (Messer)                                                                Motion Approved

 

Bills for Approval - Trustee Selman motioned to approve the bills for the month of November to December 15, 2011, totaling $621,552.14  Trustee Gohl seconded.  Roll Call.

 

Ayes: 6 (Gianopulos, Meroni, Selman, Ramesh, Gohl & Abboud)

Nays: 0

Absent:1 (Messer)                                                                Motion Approved

 

Annual Levy Ordinance – Trustee Selman motioned to accept the 2011 Annual Levy Ordinance.  Trustee Gohl seconded.  Roll Call.

 

Ayes: 6 (Gianopulos, Meroni, Selman, Ramesh, Gohl & Abboud)

Nays: 0

Absent:1 (Messer)                                                                Ordinance 11-15 Approved

 

Newsletter – Newsletter deadline is January 15, 2012

 

ROADS & BRIDGES – Patty Meroni

 

Monthly Report - The 2010/2011 Road Construction has been closed out with the completion of preliminary repairs and patching on Caesar Drive and Dana Lane, and the final repair to property at 50 Hawthorne Lane caused during culvert replacement.

 

2012 Road Program Update - Preliminary design work is in progress. The roads and bridges budget has been reduced from $900k to $710K which necessitates the use of MFT funds for the base program for Caesar Drive, Dana Lane, Steeplechase (seal and patch), Braeburn and Cross Timber.  Dundee Lane to be partially deferred

 

A drain tile survey has been requested for Braeburn Road prior to beginning work in the spring to avoid unforeseen complications from existing drain tiles which are unknown

 

Coordination with public utilities and Kinder Morgan regarding pipeline through Caesar Drive area.

 

Caesar Drive resident coordination to take place upon completion of preliminary design.

 

Tree Trimming  - On November 17th Dan Strahan and Trustee Meroni met with Bob Miller, Supervisor of Algonquin Township. The Village has requested that tree trimming along designated roads by the “boom mower” which gets overhanging and protruding growth, leaving a hedge like appearance, be done this fall to clear viewing at intersections and overgrown signs.  Complaints received that area looked like hurricane came through.  Roadside tree trimming has been completed on Haeger’s Bend, Chapel and River Roads.

 

Winter Planning - Snow plowing contracts have been signed with both Cuba and Algonquin Townships.

 

Braeburn Road – North end unincorporated - A request has been sent to Algonquin Township for cooperation and sharing of expenses of the unincorporated part of Braeburn Road

 

Private Road – HOA Meeting -  A meeting of private road coordinators has been scheduled for February 21st in the Zimmerman Room at the Barrington Area Library.  The agenda and topics to be reviewed are being prepared by Dan Strahan, Bob Kosin and Patty Meroni. A notice of the meeting will be sent at the beginning of January.

 

Nicor Franchise Ordinance – There are six homes on Helm Road that have requested that Nicor Gas be connected to their homes.  They are currently using propane gas which costs four to six times natural gas.  Nicor will trench the pipes necessary for this transition.  The cost will be covered by the six residents at cost for Nicor.  Trustee Gohl motioned to approve the Nicor Franchise Ordinance.  Trustee Meroni seconded.  Roll Call.

 

Ayes: 6 (Gianopulos, Meroni, Selman, Ramesh, Gohl & Abboud)

Nays: 0

Absent: 1 (Messer)                                                                  Ordinance 11-16 Approved                                                                     

 

Moser Road Easement Resolution – Document missing some information.

                                                                                               

                                                                                                Deferred to January 23rd meeting  

 

PUBLIC SAFETY – FRITZ H. GOHL

 

Monthly Report - Trustee Gohl presented the monthly report.  It was recommended that at least once a week during the Holidays residents be cautioned about potential burglaries and scams, on CTY, in newsletters and notification by Block Captains.

 

Police Department Union – The union has a new attorney. Mr. Carlson. It has come to the attention of the Village that three signatures are needed to approve a Union Contract.  First, President Abboud; second, Joseph Andalina, MAP President; and the third person, thought to be the president of the patrol officers, can be anyone chosen to be Chapter President, per Mr. Carlson.  Mr. Thomas McGuire, Village Attorney on this matter, and Village Attorney Doug Wambach, will be looking into this problem.

 

Mr. George Duczak – 4 Creekside Lane, requested that traffic lights be put in at State Route 62 and Old Sutton Road. President Abboud explained that IDOT has just completed extensive work on Rt. 62, and at this point, has no plans of installing a traffic light on that site.

 

BUILDING AND ZONING - Joseph S. Messer

 

Building Permit Report - Trustee Messer was absent.  Nine building permits had been issued in the past month, bringing the total year to date to sixty- eight permits. 

 

PLANNING – Elaine M. Ramesh

 

Monthly Report - The Commission met on December 5th, with new member Daryl Adams in attendance.   The Plan Commission currently has one vacancy.   The Committee received the information about the draft Kane County 2040 plan and agreed to review it and provide comments at their January meeting, to be transmitted to Kane County prior to their January 20, 2012 deadline.  

 

Friends of Spring Creek Policy – Trustee Selman advised of letter included in their packets from Friends of Spring Creek Forest Preserves in which they describe their “Natural Vision” and ask that the Village consider becoming an “Affiliate of the Friends of Spring Creek.”  It was agreed that the request would be referred to the Plan Commission.  President Abboud asked that this be drawn up as a Resolution.  Attorney Wambach will address.

 

Subdivision Amendment – The Plan Commission recommended amending the fee structure in the subdivision approval process to insure that all of the Village’s costs can be recouped prior to the recording of a plat, even in the case of a minor subdivision.  They advised that it would be better to tie the last of the series of payments to a step prior to the filing of the plat; as of late developers have not requested the last step, filing of the plat by the Village, thus avoiding payment of the last portion of the total fees due.

 

 

INSURANCE – Harold Gianopulos 

 

Monthly Report - Trustee Gianopulos is proceeding with the process of getting information on insurance renewals. Options were discussed with the possibility of employees participating in the funding. 

 

HEALTH, ENVIRONMENT, BUILDINGS & GROUNDS – Harold Gianopulos

 

Monthly Report – Trustee Gianopulos advised that he has been soliciting proposals from those interested in providing video and audio of the Board’s monthly meetings and would present the Board with a price.

 

Solid Waste Management Report - Trustee Gianopulos advised of recent legislation banning throwing away of any electronic waste (eWaste) effective January 1st.   As a result, he has initiated conversations with the residential services for a dumpster to be provided for this purpose to be located on the grounds of the Village Hall. Prairie Land has offered such a dumpster free of charge.

 

Insurance 2012 – Trustee Gianopulos reported on the current employee insurance plan.  President Abboud called for further market evaluations and comparisons on the subject.

 

Municipal Property – Trustee Gianopulos reported that the Village owns three properties in the Village on State Route 25, Foxmoor Crossing and Surrey Lane East.  President Abboud pointed out that these will be an extremely valuable asset to future Boards and also provides the Village with standing in each of the four Counties.  He offered to attempt appealing the taxes on these properties.

 

AVI Audio/Video – Trustee Gianopulos motioned to allocate up to, but not to surpass, $35,000 to video tape meetings.  Trustee Gohl seconded.  Roll Call.

 

Ayes: 3 (Gianopulos, Meroni & Abboud)

Nays: 3 (Selman, Ramesh & Gohl)

Absent: 1 (Messer)                                                                                                                                          Motion Failed

 

The Board of Trustees moved forward on the Audio proposal of purchasing microphones for each position at the board room table.  Audio equipment will be tested by the ZBA at its January 18, 2012 meeting and should be ready for the Board of Trustees January 23, 2012 meeting.

 

ATTORNEY - Douglas Wambach

 

Pending Litigation - Covered in Executive Session.

 

Personnel – No report.

 

FOIA Reports – Mr. David Stieper has asked for a wide array of information.  This FOIA will be addressed in three stages.

ADMINISTRATION - Robert G. Abboud

 

Appointment – President Abboud proposed the appointment of Mary Beth Holsteen for the Communications Committee.  Trustee Gohl made the motion to accept President Abboud’s recommendation. Trustee Meroni seconded.  A voice vote was taken.  Six Trustees voted Aye; Trustee Gianopulos voted Nay. 

                                                                                                Motion Approved

 

President Abboud thanked members Debbie Stone and Pamela Cools for their past dedication and hard work on the Communications Committee.

 

President Abboud proposed the appointment of Michael Harrington to the Plan Commission. Trustee Selman made the motion to accept President Abboud’s recommendation. Trustee Meroni seconded.  A voice vote was taken.  Six Trustees voted Aye; Trustee Gianopulos voted Nay.

                                                                                               

                                                                                                Motion Approved

 

President Abboud proposed the appointment of Dan and Cindy Mjolsness to the Beautification Committee. Trustee Meroni made the motion to accept President Abboud’s recommendation. Trustee Selman seconded.  A voice vote was taken.  All said Aye.                                                                                           

                                                                                                Motion Approved

 

Meeting Calendar 2012 – Trustee Meroni motioned to accept the Meeting Calendar for 2012.  Trustee Gohl seconded.  Trustee Gianopulos asked that the March 26th Board of Trustees meeting be changed to March 22nd.  All present said Aye. 

 

                                                                                                Motion Approved

PUBLIC COMMENTS:

 

P.Denise Israel – Thanked the Board for the Christmas party.

 

Jean Mandrell - Asked President Abboud why no fine was collected from the LeCompte’s in reference to illegal horse boarding.  President Abboud advised that this was discussed in Executive session and additional litigation needed to impose fine.

 

Jonathan Knight – Asked what is the legal form of government for Barrington Hills.  President Abboud replied that the Village Board of Trustees is the form of government.

 

Pauline Boyle – Requested that the Village Board revisit the request of video taping of meetings.

 

Trustee Gohl made the motion to adjourn the Public Session at 11:03 p.m.   Trustee Meroni seconded.  All present voted Aye:

 

                                                                                                Meeting Adjourned

______________________________

Approved