VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting May 21, 2007 President Abboud called the Regular Meeting to order at 6:36 pm. Roll Call. Present Guests Robert G. Abboud, President Marty & Elizabeth Robins, residents Fritz H. Gohl, Pro-Tem Carol Hill, resident * Walter E. Smithe, Trustee Hollie Free, resident Beth Mallen, Trustee Karen Duffy, resident George L. Schueppert, Trustee Dan Strahan, Gewalt Hamilton Julie McKevitt, Trustee Pam Cools, resident Douglas Wambach, Village Attorney Kathy Soeder, resident Robert Kosin, Director of Administration Guy Shaw, BHCC Michael N. Murphy, Police Chief Elaine M. Ramesh, Village Clerk Trustee McKevitt motioned to adjourn to Executive Session to discuss legal matters and a personnel issue at 6:36 pm. Trustee Gohl seconded. Roll Call. Ayes: 5 (Mallen, Schueppert, McKevitt, Gohl, Abboud) Nays: 0 Absent: 2 (Knoop, Smithe) Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Abboud called the Public Session to order at 7:43 pm. * Trustee Smithe arrived at 7:24 pm. Village Board Meeting May 21, 2007 – page 2 MINUTES Trustee Schueppert motioned to approve the minutes of the Regular Meeting of April 23, 2007 with certain corrections. Trustee McKevitt seconded. All present said aye. Motion Approved Trustee Schueppert motioned to approve the minutes of the Executive Session of April 23, 2007 with certain corrections. Trustee McKevitt seconded. All present said aye. Motion Approved PUBLIC COMMENTS President Abboud opened a thirty-five minute session for public comments at 7:56 pm, but no remarks were presented. FINANCE – Walter E. Smithe Treasurer’s Report – Trustee Schueppert presented the Treasurer’s report for the month of April, 2007. Trustee Schueppert motioned to accept the Treasurer’s report as presented. Trustee Gohl seconded. Roll Call. Ayes: 6 (Mallen, Schueppert, McKevitt, Smithe, Gohl, Abboud) Nays: 0 Absent: 1 (Knoop) Motion Approved Police Pension Board Report –Trustee Schueppert motioned to accept the financial report of the Police Pension Board through April, 2007 and the summary report as presented. Trustee McKevitt seconded. All present said aye. Motion Approved Presentation of Bills – Trustee Schueppert motioned to approve the payment of the bills for the month of May to date of $204,438.95. Trustee McKevitt seconded. Roll Call. Ayes: 6 (Mallen, Schueppert, McKevitt, Smithe, Gohl, Abboud) Nays: 0 Absent: 1 (Knoop) Motion Approved Village Board Meeting May 21, 2007 – page 3 Overtime Reports – Trustee Schueppert motioned to approve $4,030.73 in overtime expenses for April 1, through 15, 2007 and $8,035.54 for April 16 through 30, 2007. The reasons for the overtime expenses were discussed. Trustee Smithe seconded. Roll Call. Ayes: 6 (Mallen, Schueppert, McKevitt, Smithe, Gohl, Abboud) Nays: 0 Absent: 1 (Knoop) Motion Approved ROADS AND BRIDGES – Julie McKevitt Monthly Report – Trustee McKevitt indicated that 1) the road weight limitations were lifted on May 2nd ; (2) pothole patching areas are being inventoried; (3) Cook County will resurface Bateman Rd. this June; (4) traffic count data is being analyzed; and (5) The Village Engineers’ office is reviewing drainage issues. Village roads to be repaired under the road program contract this year include Merri Oaks Rd. (Cuba to Ridge); Hickory Lane (Merri Oaks to end); Hills & Dales Rd. (Brinker to Otis); Rolling Hills Dr. (Bateman to end); Longmeadow Dr. (Bateman to Rolling Hills); and Longmeadow Ct. (Longmeadow to end). According to the guidance in the Manual of Uniform Traffic Control Devices, some of the Village roads should have double yellow centerline striping and white edge striping due to their widths and the amount of traffic on them. Four bids for the roadway program were received May 9th; and two bids for the pavement marking program were received on May 17th. $800,000 has already been budgeted for the road program and $30,000 for the pavement marking program. The Trustees discussed the merits of each bid. 2007 Road Repair Contract – Trustee McKevitt motioned to award the 2007 Road Program Contract in the amount of $734,923.00 to Arrow Road Construction of Mount Prospect, IL. Trustee Smithe seconded. Roll Call. Ayes: 6 (Mallen, Schueppert, McKevitt, Smithe, Gohl, Abboud) Nays: 0 Absent: 1 (Knoop) Motion Approved 2007 Road Striping Contract – Trustee McKevitt motioned to award the 2007 pavement marking contract in the amount of $28,694.80 to Marking Specialists of Arlington Heights, IL. Trustee Smithe seconded. Roll Call. Ayes: 6 (Mallen, Schueppert, McKevitt, Smithe, Gohl, Abboud) Nays: 0 Absent: 1 (Knoop) Motion Approved Village Board Meeting May 21, 2007 – page 4 PLANNING – Steven E. Knoop Monthly Report – Mr. Kosin presented the report in Trustee Knoop’s absence. Longmeadow Parkway Bridge Corridor Resolution – Trustee Schueppert motioned approval of Resolution 07-10 supporting evaluation of Longmeadow Parkway Bridge Corridor Toll Bridge Funding with certain corrections. The resolution authorizes the Village President to sign the regional resolution of support for the consideration of funding the Longmeadow Parkway Bridge Corridor by a toll system. Trustee Gohl seconded. All present said aye. Resolution 07-10 Approved Development Committee – No report. PUBLIC SAFETY – Fritz H. Gohl Monthly Report – Trustee Gohl deferred to Chief Murphy who presented the Police Report for activity in the month of April 2007. Chief Murphy reported that members of the police department completed 172 hours of training during the past month, that a new police officer was hired and also that the Commission on Accreditation for Law Enforcement Agencies awarded re-accredited status to the Barrington Hills Police Department. In addition, the Police Department’s Open House was held in May. Connect-CTYTM Agreement – Trustee Gohl motioned to approve Resolution 07-07 authorizing the execution of a contract with the NTI Group, Inc. with certain corrections. The agreement is for Connect-CTYTM service, which will provide emergency communication services to the Village. The system would allow the Police Department to quickly notify all residents of the Village regarding emergencies. A draft protocol for when the system will be put into use will be provided for the Trustees’ review. Trustee Smithe seconded. Roll Call. Ayes: 6 (Mallen, Schueppert, McKevitt, Smithe, Gohl, Abboud) Nays: 0 Absent: 1 (Knoop) Resolution 07-07 Approved Torch Run Resolution – Trustee Gohl motioned to approve Resolution 07-08 authorizing the Torch Run through the Village of Barrington Hills. The run will benefit the Special Olympics and will be held on June 10, 2007. Some partial or complete road closures may be required. Trustee Smithe seconded. All present said aye. Resolution 07-08 Approved Village Board Meeting May 21, 2007 – page 5 Run for the Arts Resolution – Trustee Gohl motioned to approve Resolution 07-09 authorizing the Run for the Arts by the Village of Barrington Hills with certain corrections. A portion of the route is through Barrington Hills. The run will benefit the Barrington Area Arts Council and will be held on July 4, 2007. Trustee Smithe seconded. All present said aye. Resolution 07-09 Approved Target Shooting – A target shooting permit holder and a neighbor who has concerns about target shooting each provided their perspectives on the issue. The ordinance allowing permits for target shooting was written in 1996. At a future Board meeting, the Trustees may discuss a draft amendment to the ordinance. Cook County Smoking Ordinance – Cook County recently enacted ordinance 06-O-12 prohibiting smoking in public places. The Village attorney’s opinion is that this ordinance is applicable to Barrington Hills’ squad cars. BUILDING AND ZONING – George L. Schueppert Building Permit Report – Trustee Schueppert reported that six building permits had been issued during the month of April 2007. They included permits for three alterations, one addition, one accessory building and one site development. ZBA Report – Trustee Schueppert reported that at the most recent meeting, the ZBA considered a tree preservation ordinance and floor area ratio requirements. The Board thought that an ordinance to protect heritage trees on the basis of size may be appropriate. As to floor area ratios, the Board didn’t recommend a change to the ordinance at the time. However, the Equestrian Commission has not yet given their recommendation on this matter to the ZBA. The ZBA may be asked to consider the matter again, once the Equestrian Commission’s recommendation is received. American Tower Permit Hearing Date – A first special meeting for public comment prior to the Village Board’s vote on American Cell Tower’s application for a permit to install a cell tower on Bateman Rd. was held on May 16th. A second special meeting date of June 19th at 7 pm has been proposed. The Barrington Countryside Park District may make a statement regarding the permit at the next meeting. It is currently not anticipated that the trustees will vote on the matter at the next special meeting. Deliberations prior to the vote will be public. The Village Attorney advised that the Board should clearly indicate their bases for approval or denial in light of the requirements of the Federal Telecommunications Act. Village Board Meeting May 21, 2007 – page 6 INSURANCE – George L. Schueppert Monthly Report – Trustee Schueppert distributed a comparison of costs for the 2007-2008 year for the liability insurance program to the trustees. The premiums are up slightly from last year. Blue Cross/Blue Shield has now provided a highly competitive quote to the Village for health care coverage which includes a dental care program. HEALTH, BUILDINGS & GROUNDS, ENVIRONMENT – Beth Mallen Strategic Plan for Village Hall – Trustee Mallen reported that canopy construction on the Village Hall will begin after the Civil War Encampment event on June 30th. Garbage Collection - Mr. Kosin will continue to work on the project to obtain a single waste collector for the Village. ATTORNEY – Douglas Wambach Attorney Wambach stated that matters of litigation had been addressed in Executive Session. ADMINISTRATION – Robert G. Abboud Comcast Franchise – A proposal has been made by AT&T regarding competitive video service agreements (Project Lightspeed), that the Village negotiate for services with A T & T rather than renewing the agreement with Comcast. The matter was referred to the Technology Committee. Communications Committee – Trustee Mallen motioned to accept President Abboud’s appointment of Nicky Panos as Chairperson of the Communications Committee. Trustee Smithe seconded. All present said aye. Motion Approved The barn tour will be the first event of the anniversary year, to be followed by the Civil War Encampment. The date for the Countryside School reunion is Sept 19th. The commemorative license plates will not be issued by the Village because the State’s rules regarding such plates have changed. Refunds are to be sent out to those residents who have already sent in their payments. Village Board Meeting May 21, 2007 – page 7 Trustee Schueppert motioned to adjourn to Executive Session to discuss legal matters and a personnel issue at 10:38 pm. Trustee Smithe seconded. Roll Call. Ayes: 6 (Mallen, Schueppert, McKevitt, Smithe, Gohl, Abboud) Nays: 0 Absent: 1 (Knoop) Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Abboud called the Public Session to order at 10:53 pm. Ascension of Executive Session Minutes - Trustee Schueppert motioned to authorize release of the portions of the written executive session minutes for the period 11/20/06 - 3/19/07 referring to the Moksymonko matter into the public record. Trustee McKevitt seconded. All of the written executive session minutes which have not yet been released were reviewed by the trustees during executive session. Roll Call. Ayes: 6 (Mallen, Schueppert, McKevitt, Smithe, Gohl, Abboud) Nays: 0 Absent: 1 (Knoop) Motion Approved Trustee Schueppert motioned to adjourn the Public Session at 10:56 pm. Trustee Mallen seconded. All present said aye. Meeting Adjourned Approved ________________