VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting February 26, 2007 President Abboud called the Regular Meeting to order at 6:33 pm. Roll Call. Present Guests Robert G. Abboud, President Jeanette Mason Fritz H. Gohl, Pro-Tem David A. Schulz George L. Schueppert, Trustee Bill Kaper, resident Walter E. Smithe, Trustee Butch Borgmann, resident Theodore L. Horne, Trustee Jay Geller George Lynch, Village Attorney Don Ciaglia Robert Kosin, Director of Administration Lee Norton, resident Michael N. Murphy, Police Chief Joan Norton Elaine Ramesh, Village Clerk Evan Harris Neil Waltmire Gary C. Schafer – Hey Associates Neal Waltmire – P & Z Coordinator Jerry Callaghan, Special Counsel Janet Agnoletti, BACOG Beth Mallen, resident Susan Thiess, Galloway family rep. Bruce Pfaff, resident Trustee Smithe motioned to adjourn to Executive Session to discuss legal matters at 6:34 pm. Trustee Gohl seconded. Roll Call. Ayes: 4 (Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 3 (Schueppert*, Knoop, McKevitt) Meeting Adjourned EXECUTIVE SESSION * Trustee Schueppert arrived at 6:42 pm. PUBLIC SESSION President Abboud called the Public Session to order at 7:39 pm. Village Board Meeting February 26, 2007 – page 2 Public Hearing – Appropriation Ordinance The date and time of the public hearing concerning the appropriation ordinance for the 2007 fiscal year was previously announced. Trustee Smithe motioned to open the public hearing on the appropriation ordinance. Trustee Horne seconded. All present said aye. Motion Approved Trustee Smithe indicated that the appropriation ordinance lists the maximum amount of spending in each category of the Village’s annual budget, but does not reflect how much will actually be spent. No member of the audience made any comments concerning the ordinance. Since no public comments were made, Trustee Smithe motioned to close the public hearing on the appropriation ordinance. Trustee Horne seconded. All present said aye. Motion Approved MINUTES Trustee Gohl motioned to approve the minutes of the Regular Meeting of January 22, 2007 with certain corrections. Trustee Horne seconded. All present said aye. Motion Approved Trustee Schueppert motioned to approve the minutes of the Executive Session of January 22, 2007 with certain corrections. Trustee Gohl seconded. All present said aye. Motion Approved Trustee Gohl motioned to approve the minutes of the Special Meeting of February 6, 2007 with certain corrections. Trustee Horne seconded. All present said aye. Motion Approved Trustee Gohl motioned to approve the minutes of the Executive Session of the Special Meeting of February 6, 2007. Trustee Schueppert seconded. All present said aye. Motion Approved Trustee Gohl motioned to approve destruction of the audio recording of the executive session of the Village Board meeting of May 23, 2005. The minutes of this executive session had previously been approved. Trustee Smithe seconded. All present said aye, except Trustee Schueppert who voted against the motion. Motion Approved Village Board Meeting February 26, 2007 – page 3 PUBLIC COMMENTS President Abboud opened a thirty-five minute session for public comments at 7:52 pm. As there were no remarks, the public comments session was immediately closed. FINANCE – Walter E. Smithe Treasurer’s Report – Trustee Smithe presented the Treasurer’s report for the month of January 2007. Trustee Smithe motioned to accept the Treasurer’s report as presented. Trustee Horne seconded. Roll Call. Ayes: 5 (Schueppert, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 2 (Knoop, McKevitt) Motion Approved Police Pension Board Report –Trustee Smithe motioned to accept the financial report of the Police Pension Board through January 2007 and the year-to-date summary of activity prepared by Trustee Schueppert as presented. Trustee Schueppert seconded. Ayes: 5 (Schueppert, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 2 (Knoop, McKevitt) Motion Approved Presentation of Bills – Trustee Smithe motioned to approve the payment of the bills for the month of February to date of $318,309.63 and additionally a $5,000 payment to Citizens for Conservation for the Flint Creek Partnership. Trustee Schueppert seconded. Roll Call. Ayes: 5 (Schueppert, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 2 (Knoop, McKevitt) Motion Approved Village Board Meeting February 26, 2007 – page 4 Overtime Reports – Trustee Smithe motioned to approve $ 4,352.35 in overtime expenses for January 1, through 15, 2007 and $2,401.92 for January 16, through 31, 2007. Trustee Horne seconded. The reasons for the overtime expenses were discussed. Roll Call. Ayes: 5 (Schueppert, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 2 (Knoop, McKevitt) Motion Approved Annual Appropriation Ordinance – Trustee Smithe motioned to approve Ordinance 07-05 regarding the annual appropriation for the fiscal year commencing January 1, 2007 and ending December 31, 2007. Trustee Schueppert seconded. Roll Call. Ayes: 5 (Schueppert, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 2 (Knoop, McKevitt) Ordinance 07-05 Approved Communications Committee – Trustee Smithe conveyed the Committee’s question as to whether or not the trustees would like to have their pictures appear in the newsletter along with their articles. President Abboud proposed that the trustees’ pictures could be put on the website as well. No interest was expressed. The next newsletter is scheduled for publication on May 15, so articles will be due by April 15. Trustee Smithe also reported that clothing bearing the Barrington Hills logo will be available from Lands End, and that forty-seven commemorative license plates have been reserved so far. ROADS AND BRIDGES – Julie McKevitt Monthly Report – Mr. Kosin provided the report in Trustee McKevitt’s absence. A mid-season snow command meeting will be held shortly with Cuba Township to review snow removal efforts to date. Trustee Smithe had some concerns about snow removal during the most recent storm. President Abboud requested that during the meeting, the Roads and Bridges Committee ask Mr. Gooch of Cuba Township to respond to Trustee Smithe’s concern about the conditions at Oak Knoll & Merri Oaks on the morning of February 24th. The Assistant Village Engineer attended an EJ&E Quiet Corridor meeting regarding implementation of a quiet zone. A summary of that meeting was provided for the Trustees’ review. President Abboud requested that the summary be available for residents. Village Board Meeting February 26, 2007 – page 5 PLANNING – Steven E. Knoop Monthly Report – Due to Trustee Knoop’s absence, no report was presented. Intergovernmental Agreement with Fox River Grove – A draft intergovernmental agreement with Fox River Grove was provided for the Board’s consideration. The agreement will allow the Village to install an antenna for police communications on the Fox River Grove water tower and also addresses the boundary between the two communities. Fox River Grove is still considering the intergovernmental agreement and has asked Barrington Hills to provide additional information. Flint Creek Ordinance – Trustee Horne motioned to approve Ordinance 07-07 regarding establishment of a special service area. Trustee Gohl seconded. The ordinance is part of the process to establish a tax levy for the Flint Creek Reserve commercial development and the Flint Creek Reserve residential subdivision on the Wamberg property. Jerry Callaghan, as Special Counsel to the Plan Commission, made a presentation to the Board about the proposal. The property will include four residential lots as well as drainage and conservation areas. The conservation area has to be maintained, so a special services area will be created in order to collect revenues from that locale for maintenance. The next step of the process will be a public hearing on the matter to be held in conjunction with the March 19 Village Board meeting. The Abbey Woods subdivision may need to follow same procedure at a later date to create a special services area for that subdivision as well. Roll Call. Ayes: 5 (Schueppert, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 2 (Knoop, McKevitt) Ordinance 07-07 Approved Naming of New Streets – The Village staff has requested guidance from the Village Board on responding to requests to develop and name a new street. Residents near Helm Road have requested to name a private easement with the name High Point Lane. They are willing to pay the expenses to put a street sign up for the road. Particulars such as assignment of street names and the minimum number of lots to have a new street were discussed by the Board. The Board requested that the four landowners concerned formalize an agreement with covenants concerning maintenance of the road; and indicated that the Village Engineer’s office could assist them with this matter. Village Board Meeting February 26, 2007 – page 6 PUBLIC SAFETY – Fritz H. Gohl Monthly Report – Trustee Gohl deferred to Chief Murphy who presented the Police Report for activity in the month of January 2007. Members of the police department completed several hours of training during the past month, including a Rapid Deployment Active Shooter training program which all officers attended. A graphical analysis of the types of citations issued during the preceding month was provided for the Board’s consideration. Interviewing for open positions within the Police Department continues. Surplus Property Ordinance – Trustee Gohl motioned to approve Ordinance 07-06 regarding authorization for disposal of personal property owned by the Village. Trustee Smithe seconded. The items (including some obsolete phones) are to be auctioned on e-Bay. President Abboud cautioned that the limitations of phones should be clearly indicated to potential buyers. Roll Call. Ayes: 5 (Schueppert, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 2 (Knoop, McKevitt) Ordinance 07-06 Approved BUILDING AND ZONING – George L. Schueppert Building Permit Report – Trustee Schueppert reported that seven building permits had been issued during the month of February 2007. They included permits for two residences, one alteration, two additions, one accessory building and one site development. ZBA Report – Trustee Schueppert reported that at the most recent meeting, the ZBA considered Mr. Kaper’s special use permit for two artificial ponds, granted a variance for the construction of a stable, reviewed the regulations for communication towers, and continued consideration of an application for a special use for a cell tower on Bateman Rd. The ZBA plans to address several other action items on their agenda for consideration at future meetings. Trustee Schueppert indicated that the ZBA was working hard and holding additional meetings to consider a permit for a cell tower. President Abboud requested an update on the list of all of the ZBA action items, and also requested that an additional item, on fountains, be added for the consideration of the ZBA. Kaper Special Use Permit Resolution – Trustee Schueppert motioned to approve Resolution 07-03 granting a special use permit to install two inter-connecting artificial lakes at 3 Brinker Rd. and 409 County Line Rd. Trustee Smithe seconded. After thorough review of the matter, the ZBA’s recommendation is that the Village Board grant the Village Board Meeting February 26, 2007 – page 7 permit. Mr. Gary Schlefer of Hay Associates showed the detailed plan for Mr. Kaper’s ponds to the Board. One pond exists on the property already. The plan is to link the existing pond to two new ponds via piping. The edge of the nine foot deep ponds will be grassy. The project is estimated to take about six weeks to complete. The ZBA extensively examined the permit request because of the periodic flooding experienced at the Lake-Cook/Brinker intersection and also along Three Lakes Drive. Whether or not the two proposed ponds would exacerbate flooding in the area was discussed. Among the possible causes of the flooding postulated were: overall drainage of the area; increase in number of homes in the area; school construction; culverts; silting of Caesar Lakes; church parking lot; grass along the roads that impedes water flow; and drainage through the Barrington Hills Country Club property. Trustee Schueppert believes that there are at least four issues which merit more in-depth examination - the water run-off from the 350 acre drainage acreage to the south of Lake Cook Road; the water run-off on Three Lakes Rd.; adjustment of the culvert under Lake-Cook Rd.; and increasing the drainage pipe under the Barrington Hills Country Club property from 15” to 24 or 30”. President Abboud requested that analysis of these issues be done under the auspices and budget of Roads & Bridges. Mr. Kaper’s neighbor, Mr. Pfaff expressed his concerns about the flooding conditions and whether or not two additional ponds would worsen the problem; about the noise from the fountain in Mr. Kaper’s present pond as well as additional noise if fountains are placed in the new ponds; and also questioned the analysis for the project with respect to the size of the restrictor on Mr. Kaper’s pond. After further discussion, all present said aye. Resolution 07-03 Approved Property Grading Ordinance – Mr. Harris has provided some additional information which will be considered in advance of further discussion of the matter at a future Board meeting. 2007 Zoning Map Resolution - Trustee Schueppert motioned to approve Resolution 07-04 adopting the 2007 edition of the official zoning map for the Village. Trustee Smithe seconded. A public hearing had been held on February 14 to consider the proposed zoning map. All present said aye. Resolution 07-04 Approved INSURANCE – George L. Schueppert Monthly Report – Trustee Schueppert presented a comparative benefit analysis which he obtained from Gallagher Benefit Services, Inc. to the Board. Blue Cross has now given quotes on two different plan structures; and five other carriers were also consulted for their rates. Costs quoted vary greatly. The information collected is being given due consideration. Village Board Meeting February 26, 2007 – page 8 HEALTH, BUILDINGS & GROUNDS, ENVIRONMENT – Theodore L. Horne Solid Waste Management Report – Trustee Horne reported that approximately 22% percent of the residential waste collected in the month of January 2007 was recyclables diverted from landfills. Board of Health - Trustee Horne reported that at their most recent meeting, the Board recommended technical amendments to Village Code to allow certain types of septic systems. In addition, they also considered a smoking ordinance. The smoking ordinance wouldn’t apply to private property. President Abboud suggested that perhaps a “no smoking” rule could be instituted at the Village Hall. Flint Creek Partnership – Trustee Horne reported that the Partnership has hired an ecological services consultant to implement a plan for the Flint Creek watershed and submit to an invoice for a proportionate share of the fee. Strategic Plan for Village Building – Trustee Horne reported that a list of construction projects were under consideration. The booking room of the police department is to be modified; paneling in the Village Hall Board room will be redone and the galley kitchen is to be refurbished. A timetable for all of the projects has been created. President Abboud asked that the timetable be posted for the staff’s information. Sewage Disposal Ordinance – Trustee Horne motioned to approve Ordinance 07-08 regarding amendment of the Village Code to allow chamber systems as an approved wastewater disposal system and also makes other technical changes to the language of the code. Trustee Smithe seconded. Roll Call. Ayes: 5 (Schueppert, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 2 (Knoop, McKevitt) Ordinance 07-08 Approved Village-Wide Garbage Disposal Contract – Trustee Horne met with Lakewood to discuss their service provider contract. Mr. Kosin may meet with Groot to get further information in order that this matter can be further pursued. ATTORNEY – George Lynch Attorney Lynch stated that matters of litigation had been addressed in Executive Session. Village Board Meeting February 26, 2007 – page 9 ADMINISTRATION – Robert G. Abboud Personnel Committee – President Abboud suggested the establishment of a Personnel Committee. The Village code contains a provision for such a committee of trustees, but the committee has not been activated for many years. The committee could review the employee manual, amongst other endeavors. Trustee Horne motioned to establish a Personnel Committee composed of Trustees McKevitt, Gohl and Smithe. Trustee Gohl seconded. All present said aye. Motion Approved BACOG Lobbyist – BACOG has proposed hiring a lobbyist to advocate for bills and funding to benefit our area at the state and federal levels. Each BACOG member community will share the cost of the lobbyist. Janet Agnoletti appeared before the Board to speak about this proposal. She is contacting three lobbyists to inquire about their retainer fees. The Board generally expressed interest in and recognized the advantages of having a lobbyist in some capacity. Trustee Gohl indicated that it may be appropriate to considered paying for a lobbyist solely to support Barrington Hills legislation. President Abboud requested that BACOG’s Director make a specific proposal for a consideration. Municipal Services – President Abboud provided a draft ordinance for provision of certain municipal services by the Village for the Board’s consideration. He solicited comments on the scope and language of the proposed ordinance. Trustee Gohl motioned to adjourn to a second Executive Session to continue discussion of legal matters at 11:22 pm. Trustee Smithe seconded. Roll Call. Ayes: 5 (Schueppert, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 2 (Knoop, McKevitt) Meeting Adjourned PUBLIC SESSION President Abboud called the Public Session to order at 12:18 am. Trustee Gohl motioned to adjourn the Public Session at 12:18 am. Trustee Horne seconded. All present said aye. Meeting Adjourned Approved ________________