VILLAGE OF BARRINGTON HILLS
Minutes of the Regular Meeting December 18, 2006
President Abboud called the Regular Meeting to order at 6:34 pm. Roll Call.
Robert G. Abboud, President Jonathan Knight, resident
Fritz H. Gohl, Pro-Tem Rosemary Ryba
Steven E. Knoop, Trustee Robert Best; Bell, Boyd & Lloyd
George L. Schueppert, Trustee Jerry Callaghan; Freeborn & Peters
Julie McKevitt, Trustee Karan Afseth; Virchow & Krause
Walter E. Smithe, Trustee Meg George; Bell, Boyd & Lloyd
Theodore L. Horne, Trustee Janet Agnoletti
George Lynch, Village Attorney Nick Pappas
Robert Kosin, Director of Administration
Michael N. Murphy, Police Chief
Elaine Ramesh, Village Clerk
Trustee Horne motioned to adjourn to Executive Session to discuss legal matters at 6:34 pm. Trustee Schueppert seconded. Roll Call.
Ayes: 6 (Schueppert, McKevitt, Smithe, Horne, Gohl, Abboud)
Nays: 0
Absent: 1 (Knoop)
Meeting Adjourned
EXECUTIVE SESSION
PUBLIC SESSION
President Abboud called the Public Session to order at 7:41 pm.
Village Board Meeting
December 18, 2006 – page 2
MINUTES
Trustee Horne motioned to approve the minutes of the Regular Meeting of November 20, 2006 with one correction. Trustee Smithe seconded. All present said aye.
Motion Approved
Trustee Schueppert motioned to approve the minutes of the Executive Session of November 20, 2006. Trustee Smithe seconded. All present said aye.
Motion Approved
Trustee Horne motioned to dispose of the audio recording of the executive session of the Village Board meeting of March 28, 2005. Trustee McKevitt seconded. All present said aye, except Trustee Schueppert who voted against the motion.
Motion Approved
PUBLIC COMMENTS
President Abboud opened a thirty-five minute session for public comments at 8:04 pm, but no public comments were presented.
FINANCE – Walter E. Smithe
Treasurer’s Report – Trustee Smithe presented the Treasurer’s report for the month of November 2006. Trustee Smithe motioned to accept the Treasurer’s report as presented. Trustee Horne seconded. All present said aye.
Motion Approved
Police Pension Board Report –Trustee Smithe motioned to accept the financial report of the Police Pension Board through November 2006 as presented and the addendum summarizing police pension fund activity year to date. Trustee Schueppert seconded. Re-allocation of $30,750.00 to the Pension Fund from the General Fund will take place after the audit is approved. President Abboud requested that a formal communication regarding the re-allocation be forwarded to Police Pension Board. All present said aye.
Motion Approved
Village Board Meeting
December 18, 2006 – page 3
Presentation of Bills – Trustee Smithe motioned to approve the payment of the bills for the month of December to date of $ 325,493.56 and supplemental bills of $17,956,41. Trustee Schueppert seconded. Roll Call.
Ayes: 7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Gohl, Abboud)
Nays: 0
Motion Approved
Overtime Reports – Trustee Smithe motioned to approve $ 4,412.59 in overtime expenses for November 1 through 15, 2006 and $ 9,340.22 for November 16 through 30, 2006. Trustee Gohl seconded. The Board discussed the reasons for the overtime expenses. Roll Call.
Ayes: 7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Gohl, Abboud)
Nays: 0
Motion Approved
Supplemental Appropriation Ordinance - Trustee Smithe motioned to approve Ordinance 06-20, regarding a supplemental appropriation for the Police Pension Fund of $750,000.00 for the period May 1, 2006 – October 31, 2007 to reduce unfunded pension liability. Trustee Schueppert seconded. Roll Call.
Ayes: 7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Gohl, Abboud)
Nays: 0
Ordinance 06-20 Approved
Annual Levy - Trustee Smithe motioned to approve Ordinance 06-21, regarding the tax levy for the period May 1, 2006 – October 31, 2007. Trustee Schueppert seconded. President Abboud discussed the salient features of the assessment. President Abboud also expressed appreciation for the work of the Finance Committee and Board to prepare for the levy. Roll Call.
Ayes: 7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Gohl, Abboud)
Nays: 0
Ordinance 06-21 Approved
Village Board Meeting
December 18, 2006 – page 4
Annual Budget - Trustee Smithe motioned to approve the annual budget for the period January 1, 2007 – December 31, 2007 as presented. Trustee McKevitt seconded. Trustee Smithe discussed the reasons for modifications to the budget. He stated that the Village was making market-related upward salary adjustments in the police department, and also that the largest increase in the 2007 budget is for the police pension fund contribution. Trustee Schueppert cautioned that due to the variability of healthcare costs, the budget should be reassessed in March. Roll Call.
Ayes: 7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Gohl, Abboud)
Nays: 0
Motion Approved
Audit - Trustee Smithe motioned to approve the audit for the fiscal year ending April 30, 2006 submitted by Virchow, Krause & Co. subject to the endorsement of the Finance Committee. Trustee Schueppert seconded. Trustee Knoop expressed his appreciation to the Finance Committee for facilitating the audit, and was very pleased with the auditors’ work. Trustee Schueppert discussed some of the features of the audit. In particular, liabilities such as legal expenses, accrued liability for compensated absences, money owed to the Village by the state and the unfunded liability for the police pension fund were emphasized. All present said aye.
Motion Approved
Communications Committee Report – Trustee Smithe indicated that the 50th anniversary commemorative license plate design had been finalized by committee. The Board reviewed the design and found it satisfactory. The plates can be used on a vehicle for two months. Order forms will go out in the next newsletter and the Communications Committee will assign the numbers for the plates. Trustee Smithe also reminded the Board that newsletter articles are due.
ROADS AND BRIDGES – Julie McKevitt
Monthly Report – Trustee McKevitt indicated that seven bridges and culverts had been inspected and that most were in acceptable condition. Trustee McKevitt will follow up on those that were unacceptable. The Board discussed the efficiency of the clearing of the local roads after the first major snowstorm. Trustee McKevitt also reported that at its most recent meeting, the Equestrian Commission discussed the possibilities for erecting a barn on a property of less than five acres, as requested by certain residents. The consequences of the setback required for a private stable when imposed on a lot whose area is less than five acres was studied.
Village Board Meeting
December 18, 2006 – page 5
Speed Limit Ordinance - Trustee McKevitt motioned to approve Ordinance 06-22, a decrease in the maximum speed limit on certain enumerated Village roads. Trustee Smithe seconded. Both traffic engineering requirements and public comments were considered in the creation of the ordinance. Roll Call.
Ayes: 5 (Schueppert, Knoop, McKevitt, Smithe, Abboud)
Nays: 2 (Horne, Gohl)
Ordinance 06-22 Approved
MFT Resolution – Trustee McKevitt motioned to approve Resolution 06-30, the expenditure of Motor Fuel Tax funds for street and culvert maintenance. Trustee Smithe seconded. Roll Call.
Ayes: 7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Gohl, Abboud)
Nays: 0
Resolution 06-30 Approved
PLANNING – Steven E. Knoop
Flint Creek Reserve Subdivision Final Plat Approval - Trustee Knoop motioned approval of the final plat of subdivision for the Flint Creek Reserve subdivision. Trustee Schueppert seconded. Gerald Callaghan described details of the plan which is for four residential lots. All lots access Old Hart Rd. and have equestrian easements. Roll Call.
Ayes: 6 (Schueppert, Knoop, McKevitt, Horne, Gohl, Abboud)
Nays: 0
Abstention: 1 (Smithe)
Resolution 06-29 Approved
Review of Country Creek Ordinance 06-09 – The annexation agreement proposal for the 155 acre parcel at Chapel and Haeger’s Bend Rds. will expire on December 31, 2006 unless further extended. An extension of time had previously been granted. Nick Pappas, a representative of the owner Mr. Buttitta, indicated that Mr. Buttitta did wish to have a further extension of time. No motion was presented for an additional extension of time, so the ordinance will expire.
BACOG – Janet Agnoletti presented an end-of-year report and review of the Barrington Area Council of Governments’ legislative platform. The group is a regional planning organization composed of nine local government members with a focus on land use and environmental protection issues. BACOG’s 2007 proposed legislative platform was provided for the Board’s consideration.
Village Board Meeting
December 18, 2006 – page 6
PUBLIC SAFETY – Fritz H. Gohl
Monthly Report – Trustee Gohl deferred to Chief Murphy who presented the Police Report for activity in the month of November 2006. The Police Chief indicated that the police department underwent on-site re-accreditation. He also provided traffic enforcement statistics for the Board’s review.
Property Disposal – Trustee Horne motioned approval of Ordinance 06-23 authorizing disposal of personal property owned by the Village. Trustee Smithe seconded. Roll Call.
Ayes: 7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Gohl, Abboud)
Nays: 0
Ordinance 06-23 Approved
BUILDING AND ZONING – George L. Schueppert
Building Permit Report – Trustee Schueppert reported that seventeen building permits had been issued during the month of December 2006. They included permits for four residences, one alteration, one addition, one pool, two accessories, two demolitions and three site developments.
ZBA Report – Trustee Schueppert reported that at the most recent meeting, the ZBA reviewed a request for two ponds at the Kaper property. The matter was deferred for reconsideration at the January meeting so that further engineering evaluations could be done. In addition, the matter of the petition of American Cell Tower to place a cell tower on Barrington-Countryside Park District property was also deferred to the January meeting. The ZBA has completed their recommendation for a modified floor area ratio ordinance, which may be presented for the Village Board’s consideration at the January Village Board meeting. The ZBA is also drafting a forestation ordinance.
INSURANCE – George L. Schueppert
Monthly Report – No report.
HEALTH, BUILDINGS & GROUNDS, ENVIRONMENT – Theodore L. Horne
Solid Waste Management Report – No report.
Village Board Meeting
December 18, 2006 – page 7
Strategic Plan for Village Building – Trustee Horne reported that planning for and execution of meeting room modifications continues.
Board of Health Report – Trustee Horne reported that at the most recent meeting, the Board reviewed the final plat of the Flint Creek Residential Reserve Subdivision with regard to sewage disposal and well systems; considered an ordinance on the prohibition of smoking, and considered amendments to the Village Code which would allow chamber systems to be permitted sewage disposal systems. An ordinance which would allow chamber systems may formally be drafted for Village Board consideration at the January meeting.
Village-Wide Garbage Contract – President Abboud and Trustee Horne plan to meet with representatives of Lakewood regarding their contract for a solid waste collection. The residents’ waste collection bills were reduced by 40%. A Village-wide contract would have other advantages, such as reducing road damage, and the number of days that trucks are on road.
ATTORNEY – George Lynch
Attorney Lynch stated that matters of litigation had been addressed in Executive Session.
ADMINISTRATION – Robert G. Abboud
2007 Calendar of Meetings – A draft calendar of meetings for 2007 was reviewed by the Board, including the schedule of approved holidays. Trustee McKevitt motioned acceptance of the calendar. Trustee Gohl seconded. All present said aye.
Motion Approved
President Abboud reported that he is still working on the project to obtain a single zip code designation for the whole Village, is following up on Comcast service problems and is also looking into ensuring that all residents have access to natural gas service.
Trustee Gohl motioned to adjourn the Public Session at 10:50 pm. Trustee Horne seconded. All present said aye.
Meeting Adjourned
Approved ________________