VILLAGE OF BARRINGTON HILLS
Minutes of the Regular Meeting November 20, 2006
President Abboud called the Regular Meeting to order at 6:34 pm. Roll Call.
Robert G. Abboud, President Larry Wilbrandt, West Dundee
Fritz H. Gohl, Pro-Tem Carolyn Krich, Huntley
Steven E. Knoop, Trustee Thomas Miller, Lakewood
George L. Schueppert, Trustee Julio Mendoza, Hoffman Estates
Julie McKevitt, Trustee Javier Mendoza, Hoffman Estates
Walter E. Smithe, Trustee Natalie Karney, McHenry
Theodore L. Horne, Trustee Jim Collins, resident
Douglas Wambach, Village Attorney Cindy Gehrke, resident
Robert Kosin, Director of Administration
Michael N. Murphy, Police Chief
Elaine Ramesh, Village Clerk
Trustee Gohl motioned to adjourn to Executive Session to discuss legal matters at 6:35 pm. Trustee McKevitt seconded. Roll Call.
Ayes: 7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Gohl, Abboud)
Nays: 0
Absent: 0
Meeting Adjourned
EXECUTIVE SESSION
PUBLIC SESSION
President Abboud called the Public Session to order at 8:00 pm.
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November 20, 2006 – page 2
MINUTES
Trustee Gohl motioned to approve the minutes of the Regular Meeting of October 23, 2006 with certain corrections. Trustee Schueppert seconded. All present said aye.
Motion Approved
Trustee Schueppert motioned to approve the minutes of the Executive Session of October 23, 2006 with corrections as discussed in the Executive Session. Trustee McKevitt seconded. All present said aye.
Motion Approved
Trustee Gohl motioned to dispose of the audio recording of the executive session of the Village Board meeting of February 28, 2005. Trustee McKevitt seconded. All present said aye, except Trustees Schueppert and Smithe who voted against the motion.
Motion Approved
Review of Executive Session Minutes of March – October 2006 - Trustee Gohl motioned to ascend the portion of the written executive session minutes from March 27, 2006; April 11, 2006; May 22, 2006; June 26, 2006; July 24, 2006; August 28, 2006; September 25, 2006 and October 23, 2006 relating to the Borys building code violation into the public record, with all other portions of executive session minutes to remain confidential. Trustee McKevitt seconded. The written executive session minutes will be reviewed on a periodic basis to determine whether or not they should remain confidential. All present said aye.
Motion Approved
PUBLIC COMMENTS
President Abboud opened a thirty-five minute session for public comments at 8:13 pm.
As there were no remarks from the public, the session was closed immediately.
FINANCE – Walter E. Smithe
Treasurer’s Report – Trustee Smithe presented the Treasurer’s report for the month of October 2006. Trustee Smithe motioned to accept the Treasurer’s report as presented. Trustee Horne seconded. President Abboud thanked the Treasurer and the Interim Treasurer for their work to improve the format of the report. All present said aye.
Motion Approved
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November 20, 2006 – page 3
Police Pension Board Report –Trustee Smithe motioned to accept the financial report of the Police Pension Board including a summary of year-to-date activity through October 31, 2006 as presented. Trustee Horne seconded. President Abboud thanked Trustees Schueppert and Smithe for their efforts to resolve the issue of the $30,750 owed to the fund in the 2005 fiscal year. All present said aye.
Motion Approved
Police Pension Plan Provision Review – Trustee Smithe presented a summary of the actuarial assumptions used to determine the tax levy requirements for the police pension plan. The Board will review the information and discuss it at the next meeting.
Presentation of Bills – Trustee Smithe motioned to approve the payment of the bills for the month of November to date of $278,223.39 and payment of supplemental bills of $46,107.11 Trustee Schueppert seconded. Roll Call.
Ayes: 7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Gohl, Abboud)
Nays: 0
Absent: 0
Motion Approved
Overtime Reports – Trustee Smithe motioned to approve $ 4,129.57 in overtime expenses for October 1 through 15, 2006 and $ 4,017.11 for October 16 through 31, 2006. Trustee Schueppert seconded. The reasons for the overtime expenses were discussed. It was noted that the Department productivity has greatly increased; and that a police officer dedicated to traffic duty will be hired shortly. Roll Call.
Ayes: 7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Gohl, Abboud)
Nays: 0
Absent: 0
Motion Approved
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November 20, 2006 – page 4
Levy Worksheets – Levy worksheets were provided to the Board for review. The Finance Committee has already met to discuss the budget and the levy, which the Board is to vote upon at the next meeting. Trustee Smithe advised the Board that it would be appropriate to manage the cash reserves in view of the operational expenses of the Village for the next several years, and President Abboud emphasized the importance of maintaining the cash reserves.
Authorization of Agent to Illinois Municipal Retirement Fund – Trustee Horne motioned approval of Resolution No. 06-26 to appoint Rosemary Ryba as the authorized agent to act on behalf of the Village in connection with the Illinois Municipal Retirement Fund. Trustee Gohl seconded. The Board thanked Trustee Schueppert for his interim service in the position of authorized agent. Roll Call.
Ayes: 7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Gohl, Abboud)
Nays: 0
Absent: 0
Resolution 06-26 Approved
Communications Committee – Trustee Smithe reported that the committee had researched obtaining special event license plates in honor of the Village’s 50th birthday. The committee recommended that one hundred plates be purchased at a cost of $25 each, to be sold at $50. The profits from the plates would be put towards the cost of the Village-wide celebration to be held in November of 2007. The new logo selected for the village’s vehicle stickers would be on the commemorative license plates. Trustee Smithe motioned authorization to spend up to $2700 for the purchase of one hundred commemorative license plates and use layout #2 as suggested by the Communications Committee without the President’s name on the plates. Trustee Gohl seconded. Roll Call.
Ayes: 7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Gohl, Abboud)
Nays: 0
Absent: 0
Motion Approved
Trustee Smithe also presented the Communications Committee’s draft schedule of events for the Village’s 50th Anniversary Year. The schedule of events includes an Open House at Village Hall, a barn tour and a dinner at the Sanfilippo Estate. A budget for the events is under consideration. He also noted that the Holiday Open House at the Village Hall, hosted by the Communications Committee would take place on December 14th at 7 pm.
The Communications Committee requested that newsletter contributions be submitted by December 15th.
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ROADS AND BRIDGES – Julie McKevitt
Monthly Report – Trustee McKevitt indicated that at the most recent meeting of the Equestrian Commission, they discussed the request of residents who wished to build a stable on their three acre property to shelter two horses on their three acre lot. The Equestrian Commission requested the Board’s input regarding their request, as the rule concerning the required acreage for barns potentially affects several lots in the Village. The Board discussed the matter, and President Abboud polled the Trustees individually for their opinions. President Abboud asked the residents to check the square footage of their home so that it could be determined whether a hypothetical barn would comply within FAR requirements. Once they have the requested information, he suggested that they discuss their situation with the Village’s building officer. A discussion of technical issues of boarding horses on small properties should be on the agenda for the next meeting of the Equestrian Committee. In the context of this discussion, President Abboud requested that the ZBA look into the appropriateness of Barrington Hills subdivision covenants which forbid fencing.
Trustee McKevitt reported that Wiss, Janney & Elstner’s work on bridge and culvert inspection continues; and that Neri Brothers’ work on drainage continues.
Uniform Speed Limit Discussion – The Board continued their consideration of adoption of a uniform speed limit for the Village. Residents’ comments, IDOT policy and the results of a police department survey were reviewed. In addition to consideration of changing the speed limit, the Village is taking other actions such as hiring an additional officer for traffic duty and purchasing an additional solar powered mobile speed reading unit. President Abboud requested that the Village Attorney draft an appropriate ordinance package for a uniform 25 mph speed limit for next month’s meeting.
PUBLIC SAFETY – Fritz H. Gohl
Monthly Report – Trustee Gohl deferred to Chief Murphy who presented the Police Report for activity in the month of October 2006. He stated that members of the police department attended several training sessions during the past month, and that another new police vehicle has just been delivered. Trustee Smithe noted the ongoing problem of increased through traffic and asked about solutions. At present, BACOG is strongly focused upon traffic issues in the Barrington area, according to President Abboud.
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BUILDING AND ZONING – George L. Schueppert
Building Permit Report – Trustee Schueppert reported that 17 building permits had been issued during the month of October 2006; the highest monthly number to date this year. They included permits for four residences, four pools, two additions, three accessory buildings, one demolition and two site developments.
ZBA Report – Trustee Schueppert reported that at the most recent meeting, the ZBA held two public hearings: one on floor area ratios and the other on forestation matters, although no residents attended the hearings. The ZBA’s proposal regarding modification of floor area ratio requirements will be presented at the next Village Board meeting. An ordinance recommendation concerning forestation is expected by March. The next meeting of the ZBA will be held at Barrington United Methodist Church since the Village Hall is unavailable. At the meeting, the ZBA will consider granting special use permits to a resident for artificial ponds and a petition for permission to install a cell phone tower on Barrington-Countryside Park District’s Bateman Road property.
PLANNING – Steven E. Knoop
Monthly Report – Trustee Knoop reported that Horizon Farms was purchased by a local group. The group has stated that they plan to retain equestrian usage of the property. President Abboud commended the work that Mr. McGinley did to promote conservation of the property.
Development Committee – The committee is preparing a communication to be sent to residents who own 20 acres or more of property within the Village, suggesting opening a dialogue about the future of such tracts of land from a planning perspective.
Woodhaven Re-Subdivision – Trustee Knoop motioned to approve Resolution 06-27, the approval of the final plat of subdivision for Woodhaven’s first re-subdivision. Trustee McKevitt seconded. The Village Engineer has confirmed that two buildable lots could be created by dividing the present ten acre property in half. All present said aye.
Resolution 06-27 Approved
10158 Haeger’s Bend Rd. Annexation – Trustee Knoop motioned to approve Ordinance 06-19, regarding the annexation of 10158 Haeger’s Bend Rd. into the Village of Barrington Hills. Trustee Schueppert seconded. All present said aye.
Ordinance 06-19 Approved
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259 W. Penny Rd. Annexation – Trustee Knoop motioned to approve Ordinance 06-18, regarding the annexation of a five acre lot on the north side of Penny Rd., west of the intersection with Old Sutton Rd. into the Village of Barrington Hills. Trustee Smithe seconded. All present said aye.
Ordinance 06-18 Approved
Intergovernmental Agreement between IDOT and Barrington Hills – Trustee Knoop motioned approval of Resolution 06-28, authorizing and approving an intergovernmental agreement by and between the Village of Barrington Hills and the Illinois Department of Transportation regarding mapping data. Trustee McKevitt seconded. All present said aye.
Resolution 06-28 Approved
INSURANCE – George L. Schueppert
Monthly Report – Trustee Schueppert reported that Blue Cross hadn’t yet provided requested quotes for comparison purposes. President Abboud suggested that Trustee Schueppert contact MCOG for further information about the insurance pool which MCOG is attempting to establish.
HEALTH, BUILDINGS & GROUNDS, ENVIRONMENT – Theodore L. Horne
Solid Waste Management Report – Trustee Horne reported that approximately 27% percent of the residential waste collected in the month of October 2006 was recyclables diverted from landfills. Trustee Horne received a question about recycling of plastics from residents. The Board suggested that the residents should be reminded that they do not have to sort their recyclables. President Abboud still intends to pursue the project to obtain a single waste services provider for the whole Village.
Strategic Plan for Village Building – Trustee Horne reported that the plaque honoring former Village President Kempe has been installed on the memorial stone outside the Village Hall, and that a fall clean-up of the grounds took place recently.
Board of Health – At the most recent meeting, the Board of Health considered the following topics: the septic system design for the Woodhaven re-subdivision; a chamber system (plastic underground pipes) proposed as an alternative to stone & pipe septic fields, which would include an amendment to the Village Code regarding septic systems and a smoking ordinance.
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ATTORNEY – Douglas Wambach
Attorney Wambach stated that matters of litigation had been addressed in Executive Session.
ADMINISTRATION – Robert G. Abboud
Committee Appointments – Trustee Knoop motioned to expand the Technology Review Committee from three to five members, each member having a one year term expiring April 2007. Trustee Schueppert seconded. The committee is to be expanded in order to better serve the Village in the consideration of complex technological issues such as cell tower alternatives and computer needs. All present said aye.
Motion Approved
Trustee Smithe motioned to appoint the nominees Richard Vines, Sean Joyce and James Collins to the Technology Review Committee upon the recommendation of President Abboud. Trustee McKevitt seconded. All present said aye.
Motion Approved
A calendar of the regularly scheduled Village meetings in 2007 was distributed for the Board’s review. The Board will consider the calendar for approval at the next meeting.
Exterior Lighting – Trustee Knoop brought mailers from landscaping companies advertising the installation of residential exterior lighting packages to the Board’s attention. The ZBA plans to review the Village’s rules with regard to exterior lighting, but in advance of that consideration, Trustee Knoop offered to prepare an article on the subject.
Trustee Horne motioned to adjourn the Public Session at 10:51 pm. Trustee McKevitt seconded. All present said aye.
Meeting Adjourned Approved ________________