VILLAGE OF BARRINGTON HILLS

 

Minutes of the Regular Meeting October 23, 2006

 

President Abboud called the Regular Meeting to order at 6:32 p.m.  Roll Call.

 

Present                                                                         Guests

 

Robert G. Abboud, President                                       Gerald Callaghan, Special Counsel

Fritz H. Gohl, Pro-Tem                                     James Kelly, Special Counsel

Steven E. Knoop, Trustee                                             Thomas Cafcas, Special Counsel

George L. Schueppert, Trustee                         Mel Motley, American Tower

Julie McKevitt, Trustee                                     John Jakobsze, American Tower

Walter E. Smithe, Trustee                                             Laura Wende, Crown Castle Corp.

Theodore L. Horne, Trustee (arrived at 6:38 pm)          Evan Harris, Abbey Woods                 

George Lynch, Village Attorney                                    Nancy Harbottle, Attorney

Joseph Colditz, Police Lieutenant                                  Ron Bransky, resident

Dolores Trandel, Deputy Village Clerk              Harold Borgmann, resident

Rosemary Ryba, Treasurer’s Office                              Kevin Colosia, Tech Comm.

Neal Waltmire, Planning & Zoning Coordinator James Holden, resident

Todd Gordon, Village Engineer                         Dave Hollein, resident

Marlene Mugavero, Recording Secretary                      Joe & Lois Shartiag, residents

                                                                                    Peter Wessel, BCPD

                                                                                    Dean Ryba

                                                                                    Lou Tatone

 

Trustee Gohl motioned to adjourn to Executive Session at 6:33 p.m. to discuss legal matters currently before the Village and other intergovernmental negotiation agreements.  Trustee McKevitt seconded.  Roll Call

 

Ayes:                6 (Schueppert, Knoop, McKevitt, Smithe, Gohl, Abboud)

Nays:               0

Absent:             1 (Horne)

                                                                                     Meeting Adjourned

 

EXECUTIVE SESSION

 

PUBLIC SESSION

 

President Abboud called the Public Session to order at 7:45 p.m.

 

MINUTES

 

Trustee Smithe made the motion to approve the Minutes of the Regular Meeting of September 25, 2006.  Trustee Gohl seconded.  Several corrections were made to those Minutes, accepted by both Trustees Smithe and Gohl.  All present said aye.

 

                                                                                    Motion Approved

Trustee Knoop made the motion to approve the Minutes of the Executive Session of September 25, 2006.  Trustee McKevitt seconded.  Several corrections were made to those Minutes, including Trustee Schueppert’s suggested replacement of several paragraphs pertaining to pending litigation, which are included in an addendum to the Minutes.  Trustees Knoop and McKevitt approved the corrections.  All present said aye.

 

                                                                                    Motion Approved

 

Trustee Smithe made the motion for disposal of the Minutes recording of the January 24, 2005 meeting.  Trustee Horne seconded. All present said aye.

 

                                                                                    Motion Approved

PUBLIC COMMENTS

 

President Abboud opened a thirty-five minute session for public comments at 8:07 p.m.  There were no comments.

 

FINANCE – Walter E. Smithe

 

Treasurer’s Report – Trustee Smithe presented the Treasurer’s Report for the month of September, 2006 and made the motion to accept that report.  Trustee Horne seconded.  All present said aye.

                                                                                    Motion Approved

                                                           

Police Pension Board Report – Trustee Smithe made the motion to approve the Police Pension Report as well as its summary year-to-date through September 30th.  Trustee Gohl seconded.  Trustee Schueppert presented additional information clarifying why this fund was due $26,576.99 from previous years.  President Abboud asked that Trustee Schueppert obtain from the head of that Board verification and acceptance of that deficit amount. 

                                                                                    Motion Tabled

 

Overtime Report – Trustee Smithe made the motion to approve the September 15th through October 14th overtime totaling $8,204.19. Trustee Horne seconded.  Roll call.

 

Ayes:          7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Gohl, Abboud)

Nays:         0

Absent:       0

                                                                                    Motion Approved

Bills for Approval – Trustee Smithe made the motion to approve the Accounts Payable that was included with the Treasurer’s Report as well as the additional bills and supplemental invoices dated October 23rd totaling $270,115.64.  Trustee McKevitt seconded.  Roll call.

 

Ayes:          7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Gohl, Abboud)

Nays:         0

Absent:       0

                                                                                    Motion Approved

Finance Committee Meeting – President Abboud asked that a meeting be scheduled the second week in November. 

                                                           

ROADS & BRIDGES – Julie McKevitt

 

Monthly Report – Trustee McKevitt reported that Wiss, Janney & Elstner Associates, Inc. continues inspection work on bridges and culverts.  A meeting was also held on October 17th  with Cuba Township in preparation for the upcoming snow season.  All procedures were reviewed, which included the fact that the Township would be making the actual calls to the Police Department on weather conditions and the Police Department would, in turn, notify the Township of any unique situations within the Village.  Also reviewed were existing plow routes and intersections requiring special attention.  A four-year contract for snow plowing is currently in effect with Cuba Township, with a 3% municipal index increase for the 2006 - 2007 season.

 

Trustee McKevitt advised that the Village Engineer was unable to secure a meeting with IDOT.  President Abboud asked the Village Engineer to set up such a meeting. 

 

Pavement Striping – Trustee McKevitt referred to the October 20th letter from Assistant Village Engineer Daniel Strahan regarding centerline striping which outlined the criteria for such based on the Manual Uniform Traffic Control Devices (MUTCD). Options for pavement striping include thermoplastic and paint. President Abboud said his preference was paint. The specific roads recommended for striping application and maintenance were:

 

  • Ridge Road
  • Plum Tree Road (east of Ridge Road)
  • Haegers Bend Road
  • Helm Road
  • Algonquin/River Road

 

Trustee McKevitt made the motion that the Village Board recognize that five roads within the Village warranted striping based upon the average daily traffic counts and to authorize that initial installation and continued maintenance.  Trustee Smithe seconded.  All present said aye.

 

                                                                                    Motion Approved

 

Speed Limit Open House Report – Trustee McKevitt referred to the October 19th letter from Gewalt Hamilton Associates summarizing the Open House held September 14th at the Village Hall on the potential lowering of speed limits on Village roads to 25 mph.  She said there was no consensus of opinions.   President Abboud thought most residents wanted to maintain 35 mph speed when driving.  It was agreed to defer further discussion until the November Board meeting, when both Robert Kosin and Chief Murphy would be present.

 

Drainage Program 2006 Bids – Trustee McKevitt said that seven bids had been received for the drainage program.  She moved that the low bid from Neri Brothers Construction in the amount of $42,826.75 be accepted.  Trustee Gohl seconded.  Roll call.

 

Ayes:          7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Gohl, Abboud)

Nays:         0

Absent:       0                                                                            Motion Approved

 

Equestrian Commission – Trustee McKevitt reported that the horse crossing signs have been installed.

 

 

PUBLIC SAFETY -    Fritz H. Gohl

 

Neighborhood Watch Accommodations – Police Lieutenant Karr presented the following with plaques in recognition of their participation in the Neighborhood Watch program:  Ron Bransky, Harold Borgmann, Theodore Horne, James Holden, Dave Hollein, and Joseph & Lois Shartiag.  Photos were taken of each presentation.  Residents not in attendance that would also receive plaques were Janet Agnoletti, Lorraine Briggs, Alan  Hoffman, Dale Juffenbrucht, James Kempe, Wayne Schild and Ted & Shelly Singer.

 

Monthly Report – Trustee Gohl deferred to Lieutenant Colditz, who presented the Police Report for activity in the month of August, 2006.  He also itemized traffic citations given on specific streets in the Village within certain timeframes.  He commended the new Traffic Enforcement Officer Brian Baird for his effect on this increased enforcement.

 

                                                                       

BUILDING & ZONING – George L. Schueppert

 

Building Permit Report – Trustee Schueppert advised that one single residence permit was issued in September, which continues to run significantly behind previous years. 

 

ZBA Report – Trustee Schueppert reported that the Zoning Board of Appeals considered an application for a Special Use permit to install two ponds on the Kaper property at Brinker and County Line Road.   That hearing was continued, with a request for additional engineering and other data regarding drainage.

 

In response to the Zoning Board of Appeals’ request to have a public hearing on forestation matters, Trustee Schueppert made the following motion:  The Village of Barrington Hills be authorized and instructed to hold a public hearing to consider the enactment of an amendment to the Village’s Zoning Ordinance to govern matters related to forestation and similar natural landscaping of property within the Village limits.  Trustee Horne seconded.  All present said aye.

 

                                                                                    Motion Approved

 

 

Cellular Communications – Resolution 06-25 – The Zoning Board of Appeals considered a request for a Special Use Permit to construct a single pole multiple carrier tower on the Barrington Park District property.  The vote was 3 in favor / 4 opposed.  Motion was declined.   Trustee Schueppert said that the ZBA thought the Board should first acknowledge their opinion that cellular service in the Village is inconsistent by means of a Resolution.   

 

Trustee Schueppert made the motion to approve Resolution 06-25.  Trustee Smithe seconded.  A discussion followed on this motion, with several Trustees expressing their comments and concerns.  Trustee Schueppert said the proposed Resolution would set the policy, acknowledging a need for enhanced and expanded cellular service within the Village.  It was agreed by Trustee Schueppert to delete from the 4th Paragraph of the Resolution the following:  “… all of which can be remedied by the location of three to five additional cellular telephone towers within the Village in the areas specified on…” and after “Exhibit A, attached hereto” add “represents identified search areas.”

 

Ayes:          6 (Schueppert, Knoop, McKevitt, Smithe, Horne, Abboud)

Nays:         1 (Gohl)

Absent:       0

                                                                                    Resolution 06-25 Approved

 

Flood Plan Amended Ordinance 06-17 – Trustee Schueppert made the motion to approve Ordinance 06-17 adopting the model Flood Plain Ordinance for communities within Northeastern Illinois as published by the Northeastern Illinois Planning Commission (NIPC), 1996, last modified February 28, 2003.  Trustee McKevitt seconded.  All present said aye.

                                                                                    Ordinance 06-17 Approved

PLANNING – Steven E. Knoop

 

Monthly Report – Trustee Knoop reported that at the October 11th meeting of the Plan Commission the recommendation was made for approval of the Abbey Woods final plat of subdivision subject to certain unresolved issues.  Special Counsel Gerald Callaghan briefly reviewed this 14 lot proposal located at the northeast corner of Palatine and Barrington Road which included an intergovernmental agreement with the Village of Barrington to furnish sewer and water.  He pointed out that this type of service was also recommended by the Department of Natural Resources to protect the adjacent Palatine Marsh.  Trustee Knoop asked that Mr. Callaghan be informed when the agreement is signed by the Village of Barrington.

 

Abbey Woods Subdivision  – Trustee Knoop made the motion to approve the final plat for the Abbey Woods Subdivision by means of Resolution 06-24, contingent upon the plat not being recorded until all conditions are satisfied.  Trustee Schueppert seconded.  Roll Call.

 

Ayes:          6 (Schueppert, Knoop, McKevitt, Smithe, Horne and Abboud)

Nays:         0

Abstain:      1

                                                                                    Resolution 06-24 Approved

IDOT Data Agreement – Trustee Knoop made the motion to approve the Resolution in response to IDOT’s request to share data (geographic information) with the Village.  In response to some of President Abboud’s concerns about this data being proprietary, Trustee Horne made the motion to table Trustee Knoop’s motion until the November meeting.  Trustee Gohl seconded that motion.  All present voted aye.  This matter will be referred to Robert Kosin for further study.

                                                                                    Motion to

                                                                                    Defer Resolution Approved

INSURANCE – George L. Schueppert

 

Monthly Report – Trustee Schueppert reported that he had acquired a new insurance policy to cover the Police Department’s motorcycles.

 

HEALTH, ENVIRONMENT, BUILDINGS & GROUNDS – Theodore L. Horne

 

Monthly Report – Trustee Horne reported that there was no Flint Creek Watershed meeting during the past month.  One is scheduled for next week.

 

Solid Waste Management Report – No report.

 

Board of Health – Abbey Woods Subdivision was discussed at the Board of Health meeting.  Also discussed was the issue of whether to ban smoking in all public buildings in the Village, with further consideration to be given after more data is compiled. President Abboud asked Mr. Waltmire to research the subject further.

 

ATTORNEY – George Lynch

 

No report.

 

ADMINISTRATION – Robert G. Abboud

 

Communications Committee – Trustee Smithe reported that at the October meeting of this Committee they discussed the recent newsletter that had been mailed out, which had a good response.  The next newsletter is scheduled for a February mailing.  He said fewer of these mailings will be made once more communication is done directly to the residents via e-mails.

 

Trustee Smithe made the motion to give the Communications Committee approval to authorize an expenditure up to $150.00 to be paid to Lands End for them to maintain a file with the Village’s logo.  He explained that there would then be an $8.00 charge for any garments ordered that would have the Village’s logo imprinted on them.  Trustee Horne seconded.  It was suggested Trustee Smithe get a copy of that file on a disc as a backup.  Roll Call.

 

Ayes:          7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Gohl, Abboud)

Nays:         0

Absent:       0

                                                                                                Motion Approved

 

Treasurer’s Appointment - Trustee Smithe made the motion to nominate Rosemary Ryba as the new Village Treasurer.  Trustee Schueppert seconded.  It was proposed that appointment be effective December 1, 2006.  Trustees Smithe and Schueppert accepted that suggestion.  Roll Call. 

 

Ayes:          7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Gohl, Abboud)

Nays:         0

Absent:       0

                                                                                                Motion Approved

 

Deputy Clerk Dolores Trandel swore in Ms. Rosemary Ryba as Village Treasurer to take effect December 1, 2006.

                                                                       

Vehicle Sticker Logo – The motion was made by Trustee Horne to adopt Option #1, an oval shaped sticker, for the Village sticker’s design this coming year.  Trustee Schueppert seconded.  All present said aye.

                                                                                                Motion Approved

 

Records Disposal Ordinance – Village Attorney George Lynch said he thought the procedures currently outlined for the Village are more applicable than this proposal and he was not in favor of its adoption.

 

Postal District Boundaries – The issue for consideration was whether to apply for a separate zip code for Barrington Hills.  President Abboud noted it would not involve a new postal delivery point.   It could also help those residents within the Village whose addresses do not include a Barrington Hills zip code.  Several Board Members expressed favorable interest in this pursuit. 

 

                                                           

Property Donation – President Abboud said that a resident on the west side of the Village has offered to donate one of their parcels to the Village in exchange for the Village transferring the remaining parcels into School District #220 from #300.  President Abboud was asked to speak to the School Board about this request and would do so at an upcoming meeting.  Other boundary recommendations would also be discussed. 

 

2 Autumn Trail – President Abboud noted that the Dundee Park District owns this property which is used for recreational purposes.  He asked Mr. Waltmire to look into this matter further and report back to the Board.

                                                           

Meeting adjourned at 11:19 p.m.

 

                                                                                    Meeting Adjourned

 

Approved __________________