VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting July 24, 2006 President Abboud called the Regular Meeting to order at 6:34 pm. Roll Call. Present Guests Robert G. Abboud, President Nancy Harbottle, Abbey Woods Fritz H. Gohl, Pro-Tem Karen Rosene, Resident George L. Schueppert, Trustee Beth Mallen, Communications Julie McKevitt, Trustee Barb Kempe, Communications Walter E. Smithe, Trustee Theodore L. Horne, Trustee Douglas Wambach, Village Attorney Robert Kosin, Director of Administration Michael N. Murphy, Police Chief Elaine Ramesh, Village Clerk Trustee McKevitt motioned to adjourn to Executive Session to discuss legal matters at 6:35 pm. Trustee Schueppert seconded. Roll Call. Ayes: 6 (Schueppert, McKevitt, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 1 (Knoop) Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Abboud called the Public Session to order at 8:00 pm. Village Board Meeting July 24, 2006 – page 2 MINUTES Trustee Gohl motioned to approve the minutes of the Regular Meeting of June 26, 2006 with certain corrections. Trustee Smithe seconded. All present said aye. Motion Approved Trustee Schueppert motioned to approve the minutes of the Executive Session of June 26, 2006. Trustee Gohl seconded. All present said aye. Motion Approved PUBLIC COMMENTS No public comments were presented. FINANCE – Walter E. Smithe Treasurer’s Report – Trustee Smithe presented the Treasurer’s report for the month of June 2006. Trustee Smithe motioned to accept the Treasurer’s report as presented. Trustee Schueppert seconded. Trustee Schueppert commented on the report with respect to the reconciliation of May and June figures. Charts are still being updated for pages F, G and H of the report. Consultant Heller will meet with the President next week regarding those charts and it is expected that that pages F, G and H will be updated and re-issued to the Board by August 4th. Also, Trustee Smithe will ask Mr. Heller to suggest how the E-911 fund loan repayment to the General Fund should be reflected in the report. Trustee Smithe modified his motion as follows: to accept the Treasurer’s report conditionally, with the update of pages F, G & H to be provided by August 4th. Trustee Schueppert seconded the modified motion. All present said aye. Motion Approved Village Board Meeting July 24, 2006 – page 3 Police Pension Board Report – The Police Pension Board report was not provided to the Village Board, though Sherry Lauterbach of Lauterbach & Amen had previously stated in a memo that she would attend the July Village Board meeting and distribute the report at that time. Trustee Smithe will follow up on this matter. Additionally, President Abboud requested that the Police Pension Board be given a copy of the Lauterbach memo. It is anticipated that the draft audit of the Police Pension Fund, which is under preparation by Virchow Krause, will be delivered to the Board. Presentation of Bills – Trustee Smithe motioned to approve the payment of the bills for the month of July to date of $262,408.79. Trustee Schueppert seconded. Roll Call. Ayes: 6 (Schueppert, McKevitt, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 1 (Knoop) Motion Approved Overtime Reports – Trustee Smithe motioned to approve $ 4,467.26 in overtime expenses for June 16 through 30, 2006 and $ 4,559.40 for July 1 through 15, 2006. The reasons for the overtime expenses were discussed. Trustee Horne seconded. Roll Call. Ayes: 6 (Schueppert, McKevitt, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 1 (Knoop) Motion Approved Village Board Meeting July 24, 2006 – page 4 Lease of 911 System Equipment – Trustee Smithe motioned approval of the resolution authorizing the President’s execution of a lease for 911 system equipment, with consideration of options for buying out the lease at the next Village Board meeting. Trustee Schueppert seconded. The equipment is a call logger manufactured by NICE. Trustee Schueppert voiced his concern about the terms of the lease purchase, particularly the 10% interest rate. Roll Call. Ayes: 6 (Schueppert, McKevitt, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 1 (Knoop) Resolution 06-19 Communications Committee Report – Trustee Smithe reported that the committee is working in an advisory capacity on the issue of improving overall cell phone reception in the Village. The Committee heard a proposal by American Tower Co. to install a 190 ft. tower at the back of the Barrington-Countryside Park District’s Bateman property. The tower would include the equipment of multiple carriers, so that service in the Village, including the Spring Creek Forest Preserve, can be improved. The American Tower Co. will appear before the Zoning Board of Appeals on August 21 regarding this matter. Residents will be notified by mail of this public hearing. Trustee Smithe also reported that the next Village newsletter will be mailed in October. The committee continues to collect e-mail addresses of residents. If notifications can be made by e-mail, costs to mail out notifications can be reduced. Notice of the Communications Committee website will be posted on the official website. The new website can also be promoted in the next newsletter. New Village Treasurer – Trustee Smithe motioned that Village staff be authorized to engage in negotiations with Rosemary Ryba to begin the position of Treasurer trainee for a minimum 90 day probationary period. Appointment to the office of Village Treasurer would be made at the end of the probationary period subject to the approval of the Trustee Schueppert and the Finance Committee, and subsequent to drug testing and credit checks. The Village Treasurer’s final negotiated employment contract will be subject to Village Board approval. Trustee Schueppert seconded. The Board discussed the candidate’s suitability for the position, as well as her salary and Village hiring procedures. All present said aye. Motion Approved Village Board Meeting July 24, 2006 – page 5 ROADS AND BRIDGES – Julie McKevitt Monthly Report – Trustee McKevitt summarized the efforts for the 2006 road program as follows: the Cuba Rd. bridge has achieved the target design strength; work on Honeycutt Rd. has commenced; patching on Hills N Dales Rd is complete; the final surface was completed in July for Spring & Little Bend Rds.; work on Haegers Bend is complete; and the Ridge Rd. work continues. The Cook County roadwork on Sutton & Donlea (from Sutton to Lake-Cook) has begun, though no road closures are anticipated. Roadside mowing was completed on June 28. Trustee McKevitt is preparing an RFP with regard to inspection of the bridges in Barrington Hills. In September, the drainage package will be put out to bid. Trustee McKevitt noted that the intergovernmental agreement between the Cook County Forest Preserve and Barrington-Countryside Park District has been executed. The Equestrian Commission will meet on August 5th to discuss the location of the equestrian trail adjacent to Ridge Rd. The additional equestrian signage should be installed throughout the Village within the next month. Public Hearing on Village-wide Uniform Speed Limit - A tentative date of September 14 has been proposed for the meeting regarding speed limits in the Village. The meeting, hosted by the Public Safety and Roads and Bridges Committees, will provide an opportunity for the public to comment. To accommodate residents’ work schedules, both a day session (from 2-5 pm) and an evening session (from 7-10 pm) will be held. Notice of the meeting will be posted on the Village website. In addition, Mr. Kosin will notify the Barrington-Courier Review of the event. Photo Enforcement at Traffic Signals – House Bill 4835 gives local governments the ability to use photo enforcement at traffic signals, although IDOT hasn’t yet adopted any specific standards. The Village could have the opportunity to help shape recommendations for standards, if an experimental photo enforcement program were to be initiated in Barrington Hills. The Village Board assented to a meeting of the Village President, the Chief of Police and Mr. Kosin with IDOT’s Region 1 to discuss the proposed experiment. The Board discussed the matter of the use of Village streets by non-residents for recreational purposes with Mr. Wambach in the context of what regulations the Village can legally enact. This topic will be re-visited next month. Village Board Meeting July 24, 2006 – page 6 PLANNING – Steven E. Knoop Monthly Report – Mr. Kosin provided the report in Trustee Knoop’s absence. The Wamberg Development was discussed. The development includes some residential use along Old Hart Rd. and commercial use of the property fronting Lake-Cook Rd. near the Barrington High School. Apparently the previous plan for commercial development has been modified to the extent that a traffic-related reassessment may be in order. Utility Service Intergovernmental Agreement between Barrington and Barrington Hills - Trustee Gohl motioned to accept the resolution authorizing and approving an intergovernmental agreement between the Village of Barrington and the Village of Barrington Hills with deletion of all of the words after “private wells” on line 4 of page 9 to the end of the paragraph. Trustee Horne seconded. Aspects of the agreement were discussed. By the agreement, Barrington will provide water and sanitary sewer services fourteen homes of Barrington Hills’ Abbey Woods subdivision. All present said aye. Resolution 06-18 Barrington Farms –Trustee McKevitt motioned acceptance of the resolution registering a protest and objection to McHenry County’s reclassification of the Barrington Farms property from A-1 to PD-R. Trustee Gohl seconded. The timeliness of the resolution was discussed, as McHenry County will hold meetings at which the reclassification may be addressed prior to the next Village Board meeting. Trustee Gohl motioned to table the resolution. Trustee Horne seconded. All present said aye, so the motion was tabled. After some further discussion, Trustee Horne motioned to re-address the tabled motion. Trustee Smithe seconded. All present said aye, so the motion was again under consideration. The resolution was then discussed further. President Abboud pointed out that the subdivision is inconsistent with the Village’s Comprehensive Plan. Certain formatting changes were suggested. All present said aye. Resolution 06-20 PUBLIC SAFETY – Fritz H. Gohl Monthly Report – Trustee Gohl deferred to Chief Murphy who presented the Police Report for activity in the month of June 2006. Members of the police department completed seventy-two hours of training during the past month. Participation in Lake County’s Major Crimes Task Force – Trustee Gohl motioned to accept the resolution authorizing and approving an intergovernmental agreement between the Village of Barrington Hills and Lake County for participation in the Major Crimes Task Force. Trustee Horne seconded. Roll Call. Village Board Meeting July 24, 2006 – page 7 Ayes: 6 (Schueppert, McKevitt, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 1 (Knoop) Resolution 06-21 BUILDING AND ZONING – George L. Schueppert Building Permit Report – Trustee Schueppert reported that fifteen building permits had been issued from June 13 – July 20, 2006. They included permits for four residences, one addition, one accessory, five demolitions, two pools, one septic repair and one site development. The 2006 trend of a low number of permit applications continues. ZBA Report – Trustee Schueppert reported that at the most recent meeting, the Zoning Board of Appeals discussed the issue of the elevation of homes such that the lower level is removed from consideration as part of floor area ratio (FAR). This matter will be discussed further. The ZBA is also studying tree ordinances. It was proposed that the ZBA consider the sufficiency of the current FAR requirements of the Village Code. President Abboud indicated that residents have inquired about building barns on properties wherein the homes already have used the maximum FAR allowed. If a home is constructed to the maximum allowed FAR, and a barn is not built at the same time, a future owner may then be foreclosed from the option of adding a barn to the property. President Abboud suggested that when the ZBA evaluates the FAR, they consider splitting the requirement into two parts – one for the home and an additional reserve FAR to allow for barn construction or other outbuilding space. Trustee Smithe remarked that since the building trend is toward ever larger homes, perhaps the FAR should be increased, though Trustee Horne pointed out that water run-off is greater from larger homes. INSURANCE – George L. Schueppert Monthly Report – Trustee Schueppert provided a chart of comparative healthcare costs for the last two years. He reviewed the anticipated figures for 2007 with the Board. He also stated that the search for the best health care plan continues. The Village’s liability insurance policies were all renewed within budget. The Board discussed whether or not it was necessary to add an additional twenty million dollars of liability coverage at a cost of about $25,000. The Trustees assented to the additional coverage. HEALTH, BUILDINGS & GROUNDS, ENVIRONMENT – Theodore L. Horne Solid Waste Management Report – Trustee Horne reported that approximately nine percent of the residential waste collected in the month of June 2006 was recyclables diverted from landfills. Village Board Meeting July 24, 2006 – page 8 Strategic Plan for Village Building – Plans for the renovation of the meeting room are still evolving, though new furniture has already been ordered. The old map of the Village won’t be moved, but a new map will be installed along a different wall. The dark paneling will be eliminated, and the light fixtures will be replaced. Electrical outlets in floor and new carpeting will also be installed. Maintenance – Trustee Horne reported that new shingles have been installed on the Village Hall roof. During the next month, weeds will be removed from the flower beds around the Village Hall. Flint Creek Watershed Partnership – The Partnership plans to request an Illinois EPA grant for $60,000 to update the 1994 Watershed management plan. The partners will contribute an additional $40,000 to the project. Trustee Horne motioned that he be authorized to sign a letter for the Illinois EPA grant application on behalf of Barrington Hills. Trustee Smithe seconded. Roll Call. Ayes: 6 (Schueppert, McKevitt, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 1 (Knoop) Motion Approved Noting that residents continue to inquire about getting a single contractor for Village-wide garbage collection, President Abboud asked Trustee Horne for an update or further information for the Board’s consideration on this matter. Board of Health Report – A quorum was not obtained at the latest meeting, so no business could be conducted. ATTORNEY – Douglas Wambach Attorney Wambach stated that matters of litigation had been addressed in Executive Session. ADMINISTRATION – Robert G. Abboud Equestrian Commission Membership – Trustee Smithe motioned approval of the ordinance amending Sec. 2-8-2 of the Village Code regarding the number of members on the Equestrian Commission. Trustee Gohl seconded. The number of members is to be increased from three to five. All present said aye. Ordinance 06-13 Village Board Meeting July 24, 2006 – page 9 Executive Session Recording Archives – Trustee Smithe motioned approval of the destruction of the audio recording of the approved minutes of the executive session of October 25, 2004. Trustee McKevitt seconded. All present said aye. Motion Approved Trustee Smithe motioned to adjourn to Executive Session to discuss a personnel matter and potential litigation issue at 11:45 pm. Trustee Gohl seconded. Roll Call. Ayes: 6 (Schueppert, McKevitt, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 1 (Knoop) Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Abboud called the Public Session to order at 12:06 am. Trustee Horne motioned to adjourn the Public Session at 12:07 am. Trustee Gohl seconded. All present said aye. Meeting Adjourned Approved ________________