VILLAGE OF BARRINGTON HILLS
Minutes of the Regular Meeting June 26, 2006
President Abboud called the Regular Meeting to order at 6:35 p.m. Roll Call.
Robert G. Abboud, President Todd Gordon, Engineer
Fritz H. Gohl, Pro-Tem
Steven E. Knoop, Trustee *
George L. Schueppert, Trustee
Julie McKevitt, Trustee
Walter E. Smithe, Trustee
Theodore L. Horne, Trustee
Douglas Wambach, Village Attorney
Robert Kosin, Director of Administration
Michael N. Murphy, Police Chief
Elaine M. Ramesh, Village Clerk
Trustee Gohl motioned to adjourn to Executive Session to discuss legal matters at 6:37 p.m. Trustee Smithe seconded. Roll Call.
Ayes: 6 (Schueppert, McKevitt, Smithe, Horne, Gohl, Abboud)
Nays: 0
Absent: 1 (Knoop)
Meeting Adjourned
EXECUTIVE SESSION
PUBLIC SESSION
President Abboud called the Public Session to order at 8:07 p.m.
* Trustee Knoop arrived at 6:40 p.m.
Village Board Meeting
June 26, 2006 – page 2
MINUTES
Trustee Gohl motioned to approve the minutes of the Regular Meeting of May 22, 2006 with certain corrections. Trustee Schueppert seconded. All present said aye.
Motion Approved
Trustee Gohl motioned to approve the minutes of the Executive Session of May 22, 2006 with certain corrections. Trustee Schueppert seconded. All present said aye.
Motion Approved
PUBLIC COMMENTS
No public comments were presented.
FINANCE – Walter E. Smithe
Treasurer’s Report – Trustee Smithe presented the Treasurer’s report for the month of May 2006. Trustee Smithe motioned to accept the Treasurer’s report as presented. Trustee Horne seconded. Trustee Schueppert commented that the report should reflect each month by ledger entry or some other means that the E-911 fund is paying the General Fund. President Abboud requested that the charts for revenues, expenditures and cash on hand be presented for a twenty-four month period instead of a twelve month period. President Abboud also inquired whether the appropriate amount was transferred to the Police Pension fund. Mr. Kosin will verify that the payment occurred. All present said aye.
Motion Approved
Village Board Meeting
June 26, 2006 – page 3
Police Pension Board Report –Trustee Smithe motioned to accept the financial report of the Police Pension Board including the Summary of Activity through May 2006 as presented. Trustee McKevitt seconded. Trustee Gohl stated that verification is underway of the net fund balance. Roll Call.
Ayes: 7 (Schueppert, Knoop, McKevitt, Gohl, Smithe, Horne, Abboud)
Nays: 0
Absent: 0
Motion Approved
Presentation of Bills – Trustee Smithe motioned to approve the payment of the bills for the month of June to date of $217,150.68 and additional bills of $25,057.92 for a total of $242,208.60. Trustee McKevitt seconded. Roll Call.
Ayes: 7 (Schueppert, Knoop, McKevitt, Gohl, Smithe, Horne, Abboud)
Nays: 0
Absent: 0
Motion Approved
Overtime Reports – Trustee Smithe motioned to approve $10,023.54 in overtime expenses for May 16 through 31, 2006 and $5,396.28 for June 1 through 15, 2006. The reasons for the overtime expenses were discussed. Trustee McKevitt seconded. Roll Call.
Ayes: 7 (Schueppert, Knoop, McKevitt, Gohl, Smithe, Horne, Abboud)
Nays: 0
Absent: 0
Motion Approved
Village Board Meeting
June 26, 2006 – page 4
Authorization of Agent to Illinois Municipal Retirement Fund – Trustee Smithe motioned to adopt the resolution authorizing George Schueppert as the Village’s agent for the Illinois Municipal Retirement Fund. Trustee Horne seconded. All present said aye.
Resolution 06-15
ICMA Plan Coordinator Nomination - Trustee Smithe requested Board approval to nominate George Schueppert to the ICMA retirement program as plan coordinator, as Joanne Sladek’s replacement. Trustee Gohl seconded. All present said aye.
Motion Approved
Finance Committee – Trustee Smithe reported that candidates are being evaluated for the position of Village Treasurer. The consultant hired to help with accounting in the interim, Ron Heller, has indicated that the Village’s accounting records are in good order. He has modified the format of the investment report. The consultant has suggested that bills should be paid when received, rather than only at the end of the month, but Trustee Smithe asked the Village Attorney to propose a procedure to obtain Board approval if bills are paid on a greater than once-a-month basis.
Communications Committee – Trustee Smithe reported that no meeting of the Communications Committee was held during the past month.
Police Car Purchase Authorization - Trustee Smithe motioned acceptance of the resolution authorizing purchase of three new police vehicles, not to exceed a certain price. Trustee Schueppert seconded. The cost of the vehicles is already accounted for in the approved budget. The new vehicles should be delivered by October, and the vehicles will have the department’s new black detailing. Although past practice was to lease police vehicles, the Board has determined that it is presently more cost efficient to purchase them. The new vehicles will replace those vehicles that are greater than three years old or those vehicles that are over certain mileage. Roll Call.
Ayes: 7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Gohl, Abboud)
Nays: 0
Absent: 0
Resolution 06-16
Village Board Meeting
June 26, 2006 – page 5
ROADS AND BRIDGES – Julie McKevitt
Monthly Report – Trustee McKevitt reported that the approved 2006 road repair program began on June 12. Repairs to the Cuba Rd. bridge have been completed. The bridge was re-opened on June 22, a week ahead of schedule. Technology was incorporated into the structure to allow monitoring for corrosion. President Abboud mentioned two other bridges in the Village that may need inspection. He stated that the Green Rail bridge which crosses Flint Creek on Oak Knoll Rd may partly be in Cuba Township, and may not have been inspected since the 1980’s. There is also a bridge on Paganica. The Village may offer the Paganica homeowner’s association information on how to do a bridge inspection. Roadside mowing is to occur shortly. Trustee McKevitt also indicated that Cook County is to hold a pre-construction meeting concerning Sutton Rd. repair work. In addition, remaining landscape restoration related to 2005 road projects is underway.
Cuba Township has indicated to Trustee McKevitt that it has extra asphalt which is available for purchase by the Village at a reasonable price. Trustee McKevitt was also informed that Cuba Township has obtained all-weather hot road patching equipment.
The progress of the Ridge Rd. project was discussed. President Abboud requested that the input of the Equestrian Commission be obtained with respect to the location of the planned equestrian trail along Ridge Rd. He also proposed the use of GPS markers to identify the location of the trail.
PUBLIC SAFETY – Fritz H. Gohl
Monthly Report – Trustee Gohl deferred to Chief Murphy who presented the Police Report for activity in the month of May 2006. Chief Murphy met with the Deputy Chief of Cook County Forest Preserve regarding coordination of resources such as ATV’s. They also discussed a joint GPS coordination effort.
Animal Control Code Amendment – Trustee Gohl motioned to accept the ordinance amending Section 8-4-5(B) of the Village Code regarding incessant dog barking. Trustee Smithe seconded. The amendment will prohibit dog owners from permitting their dogs to disturb the peace of others by barking incessantly at any time, as the current ordinance is only directed to incessant barking between 7 pm and 7 am. The mode of enforcement of the amended regulation will remain as currently practiced. All present said aye.
Ordinance 06-10
Public Hearing on Village-wide Uniform Speed Limit – The Trustees assented to a public hearing to be held regarding the advisability of a Village-wide uniform speed limit of 25 mph, to be hosted by the Public Safety and Roads and Bridges Committees.
Village Board Meeting
June 26, 2006 – page 6
BUILDING AND ZONING – George L. Schueppert
Building Permit Report – Trustee Schueppert reported that 15 building permits had been issued during the month of May 2006. They included permits for two residences, four alterations, one stable, one addition, two guest houses, three garages, one gazebo and one pool.
ZBA Report – Trustee Schueppert reported that at the most recent meeting, the Board began discussion of potential tree preservation ordinances after hearing a presentation by an expert. A separate special meeting will be held to discuss residential sprinkler systems with representatives of the Barrington-Countryside Fire Protection District.
Amendment to Incorporate Fee Provisions into the Zoning Code – Trustee Schueppert motioned adoption of an ordinance amending Section 5-10-8 of the Village Zoning Ordinance regarding fees to indicate that applications for amendments, appeals, special uses or variations shall be accompanied by a fee. Trustee Knoop seconded. All present said aye.
Ordinance 06-11
Establishment of the Amount of the Fee for Filing a Notice of Appeal Filed under the Zoning Ordinance – Trustee Schueppert motioned to adopt the resolution to set a fee for the filing of a Notice of Appeal under the Zoning Ordinance at $100.00. Trustee Smithe seconded. All present said aye.
Resolution 06-17
Home Occupation Text Amendment of Zoning Code – Trustee Schueppert motioned to accept the ordinance amending Sections 5-2-1 and 5-3-4 of the Village Code by re-defining and adding rules and regulations pertaining to “Home Occupations” within the Village. Trustee Smithe seconded. The text of the amendment was recommended by the Zoning Board of Appeals. The Trustees discussed the present definition of home occupation and the more complete definition of home occupation in the amendment. The amendment includes employee limitations, structural limitations, operational limitations and expressly allows the boarding and training of horses under certain conditions.
All present said aye.
Ordinance 06-12
Village Board Meeting
June 26, 2006 – page 7
PLANNING – Steven E. Knoop
Monthly Report – Trustee Knoop reported that no meeting of the Plan Commission was held during the past month as no submissions had been made.
Development Committee – Trustee Knoop reported that both a special meeting and a regular meeting were held during the past month. Future development of the McGinley conservation trust property was discussed at the special meeting, while at the regular meeting, suggestions for the development of a property in Focus Area Six at the southwest corner of the Village were explored.
INSURANCE – George L. Schueppert
Monthly Report – Trustee Schueppert reported that renewed liability policies have been received. The premiums were successfully reduced to a cost which is about $5,000 under budget. The current health care policy with GreatWest expires this week. Alternative providers and modified plans have been considered. However, after Trustee Schueppert’s review of the proposal for continued coverage under GreatWest, the carrier agreed to a $47,000 reduction in the quoted premium. Trustee Schueppert recommends renewal of health care coverage from the current provider.
Trustee Schueppert motioned that the Chair of Insurance Committee be authorized to negotiate and commit to a health care policy within the current budget and that the Village President be authorized to execute the contract for said policy. Trustee Smithe seconded. Roll Call.
Ayes: 7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Abboud)
Nays: 0
Absent: 0
Motion Approved
HEALTH, BUILDINGS & GROUNDS, ENVIRONMENT – Theodore L. Horne
Strategic Plan for Village Building – Trustee Horne reported that progress has been made on a number of projects at the Village Hall. In particular, a secondary air conditioning unit for the Dispatch Center had been installed; preparations for the installation of two new conduits under the driveway were undertaken; new meeting room furniture has been ordered; external work on soffits and facia of building has begun, and in terms of general repair, a compressor has been replaced for offices in the Police Department.
Village Board Meeting
June 26, 2006 – page 8
Meanwhile, long-term planning continues. The budget for Village Hall improvements will be re-considered by the Board in August. President Abboud inquired whether any improvements to the kitchen upstairs have been contemplated.
An engraved bronze plaque has been ordered for the Kempe monument.
Board of Health - In view of the findings of the Board of Health, President Abboud commented that he is even more concerned about the safety of spray irrigation systems.
Garbage Disposal Contracts - Lakewood’s contract for garbage disposal was reviewed by President Abboud. The contract may be presented to the rest of the Board for consideration at the next meeting.
Flint Creek Partnership Meeting – A newsletter will be issued to stakeholders on Flint Creek shortly, and a survey by Lake County’s Storm Water Management committee may initiated within a month.
ATTORNEY – Douglas Wambach
Attorney Wambach stated that matters of litigation had been addressed in Executive Session.
Village Board Meeting
June 26, 2006 – page 9
ADMINISTRATION – Robert G. Abboud
Executive Session Audio Recording Archives – At the last regular Board meeting, the Trustees approved authorization to destroy the audio recording of the executive session of April 24, 2006. However, the date of the recording to be destroyed was erroneous. To correct the error, Trustee Schueppert motioned to approve destruction of audio recording of the minutes of the executive session of September 27, 2004. Trustee Gohl seconded. All present said aye.
Motion Approved
Trustee Horne motioned to adjourn the Public Session at 10:20 pm. Trustee Smithe seconded. All present said aye.
Meeting Adjourned
Approved ________________