VILLAGE OF BARRINGTON HILLS
Minutes of the Regular Meeting December 19, 2005
President Abboud called the Regular Meeting to order at 6:34 pm. Roll Call.
Present Guests
Robert G. Abboud, President Karen Selman, Resident
Fritz H. Gohl, Pro-Tem Peter Wessel, BHCPD
Theodore L. Horne, Trustee Lois Haubold, Resident
Walter E. Smithe, Trustee Kim Keper, Resident
George E. Schueppert, Trustee Ginger Underwood, Resident
Robert Kosin, Director of Administration Deborah Antlotz, Resident
Elaine M. Ramesh, Village Clerk Jan Nestrud, Resident
Douglas Wambach, Village Attorney Edith Auchter, BHCPD
Michael Murphy, Police Chief Stephen Packard, Audubon Society
Thomas Vanderpoel, CFC
Absent Wayne Vanderploeg, CFC
Julie McKevitt, Trustee Evan Harris, Abbey Woods
Steven E. Knoop, Trustee Nancy Harbottle, Attorney .
Trustee Schueppert motioned to adjourn to Executive Session to discuss legal matters at 6:35 pm. Trustee Smithe seconded. Roll Call.
Ayes: 5 (Schueppert, Smithe, Horne, Gohl, Abboud)
Nays: 0
Absent: 2 (Knoop, McKevitt)
Meeting Adjourned
EXECUTIVE SESSION
PUBLIC SESSION
President Abboud called the Public Session to order at 7:36 pm.
MINUTES
Trustee Smithe motioned to approve the minutes of the Regular Meeting of November 21, 2005 with the correction on page 5, in the section Strategic Plan for Village Building, to substitute the name of Robert Kosin for the name of President Abboud. Trustee Gohl seconded. All present said aye.
Motion Approved
Trustee Smithe motioned to approve the minutes of the Executive Session of November 21, 2005 as presented. Trustee Horne seconded. All present said aye, with Trustee Schueppert abstaining.
Motion Approved
PUBLIC COMMENTS
President Abboud opened a thirty-five minute session for public comments at 7:48 pm.
Representatives of the Cook County Forest Preserve and Audubon Society reported on the collaborative project between the Forest Preserve, Audubon Society and Citizens for Conservation for restoration in the Spring Creek Forest Preserve. Peter Wessel requested that an Open House be held in the Village Hall in January to inform the residents of the projects taking place in the Forest Preserve, and to solicit volunteers. Trustee McKevitt has already been appointed as the Board’s liaison to the Forest Preserve, yet President Abboud indicated that a more formalized working relationship between the Forest Preserve and the Village would be advantageous. The President requested that Trustee Horne assist in fostering relationships between the Forest Preserve and the Village. In addition, the Village attorney will draft a memorandum to begin negotiation of a formalized working arrangement between the Village and the Forest Preserve.
As there were no further remarks, the public comments session ended at 8:23 pm.
FINANCE – Walter E. Smithe
Treasurer’s Report – Trustee Smithe presented the Treasurer’s Report for the month of November 2005. Trustee Smithe motioned to accept the Treasurer’s report as presented. Trustee Horne seconded. Roll Call.
Ayes: 5 (Schueppert, Smithe, Horne, Gohl, Abboud)
Nays: 0
Absent: 2 (Knoop, McKevitt)
Motion Approved
Police Pension Board Report – Trustee Smithe motioned to accept the financial report of the Police Pension Board for October 2005 as presented. Trustee Schueppert seconded. All present said aye.
Motion Approved
Presentation of Bills – Trustee Smithe motioned to approve the payment of the bills for the month of December of $591,939.64. In addition, the Board pre-approved $7,934.73 for former Chief Clauser’s funeral luncheon and up to $58,167.81 for his final paycheck. Trustee Schueppert seconded. The Board discussed litigation-related expenses incurred. Roll Call.
Ayes: 5 (Schueppert, Smithe, Horne, Gohl, Abboud)
Nays: 0
Absent: 2 (Knoop, McKevitt)
Motion Approved
Overtime Reports – Trustee Smithe motioned to approve $5,362.67 in overtime expenses for November 16 through 30, 2005 and $2,802.68 for December 1 through 15, 2005. Trustee Schueppert seconded. Roll Call.
Ayes: 5 (Schueppert, Smithe, Horne, Gohl, Abboud)
Nays: 0
Absent: 2 (Knoop, McKevitt)
Motion Approved
Supplemental Appropriation Ordinance – Trustee Smithe motioned to adopt the Supplemental Appropriation Ordinance to expend funds to reduce the unfunded pension liability in the Police Pension Fund. Trustee Schueppert seconded. Roll Call.
Ayes: 5 (Schueppert, Smithe, Horne, Gohl, Abboud)
Nays: 0
Absent: 2 (Knoop, McKevitt)
Ordinance 05-10
Tax Levy Ordinance – Trustee Smithe motioned to adopt the Tax Levy Ordinance for the fiscal year commencing May 1, 2005 and ending April 30, 2006. Trustee Schueppert seconded. Roll Call.
Ayes: 5 (Schueppert, Smithe, Horne, Gohl, Abboud)
Nays: 0
Absent: 2 (Knoop, McKevitt)
Ordinance 05-11
ROADS AND BRIDGES – Julie McKevitt
Monthly Report – In Trustee McKevitt’s absence, Robert Kosin, Director of Administration, provided the report. Chief Murphy is coordinating with the Village Engineers and the snow plowing service on snow removal in the Village.
BUILDING AND ZONING – George L. Schueppert
ZBA Report – Trustee Schueppert reported that at the most recent meeting, the ZBA continued discussion regarding home occupation rules as related to non-equestrian matters. Since intergovernmental agreements which may affect the Village borders are still being finalized, revision of the zoning map has been deferred.
Abbey Woods Subdivision – Voting on the Abbey Woods Zoning Amendment Ordinance was tabled until negotiations for related intergovernmental agreements have concluded. Mr. Harris will present his sketch plans at the next meeting of the Plan Commission.
Building Permit Report – Trustee Schueppert reported that eight building permits had been issued during the month of November 2005. They included permits for three residences, two additions, one alteration, one pool and one garage.
PUBLIC SAFETY – Fritz H. Gohl
Police Promotions – Chief Murphy announced the promotions of Officer Curt Underwood to the rank of Lieutenant and Officer Todd Borck to the rank of Sergeant. Both officers were sworn in by Elaine Ramesh, Village Clerk.
Monthly Report – Trustee Gohl deferred to Chief Murphy who presented the Police Report for activity in the month of November 2005. All officers in the police department completed handgun qualification and carbine training during the past month.
B.A.R.N. Agreement – Trustee Gohl motioned to approve the intergovernmental agreement between the Village and Barrington regarding the Barrington Area radio network for police department communications services. Trustee Smithe seconded. Roll Call.
Ayes: 5 (Schueppert, Smithe, Horne, Gohl, Abboud)
Nays: 0
Absent: 2 (Knoop, McKevitt)
Resolution 05-26
B.A.R.N. Radio Equipment Purchase – Trustee Gohl motioned to authorize the purchase and installation of radio equipment for the Barrington area radio network for police department communications services. Trustee Schueppert seconded. Roll Call.
Ayes: 5 (Schueppert, Smithe, Horne, Gohl, Abboud)
Nays: 0
Absent: 2 (Knoop, McKevitt)
Ordinance 05-12
Police Department Computer Data Back-Up Proposal – Convergent Technologies, Inc. provided a proposal for back-up of police department data files. Trustee Schueppert requested an explanation of the proposal so the matter was deferred until the next Village Board meeting.
PLANNING – Steven E. Knoop
Monthly Report – In Trustee Knoop’s absence, the Robert Kosin, Director of Administration, provided the report. The Plan Commission has recognized that, due to the revision of the Comprehensive Plan, there are now portions of the subdivision ordinance which should be updated.
Trustee Horne motioned that the Village Board direct the Plan Commission to hold a public hearing regarding amendment of the subdivision ordinance to coordinate the updated Comprehensive Plan and the subdivision code. Trustee Smithe seconded. All present said aye.
Motion Approved
Trustee Smithe motioned that the Plan Commission investigate additional components of the Comprehensive Plan to incorporate a system for cellular coverage with reference to safety issues. Trustee Horne seconded. All present said aye.
Motion Approved
Grigsby Prairie Addition – Trustee Horne motioned to accept the enforcement of the conservation rights included in the transfer of property from the Richards estate to Citizens for Conservation. Trustee Smithe seconded. All present said aye.
Resolution 05-27
Trustee Smithe motioned that the Plan Commission consider making technical adjustments to the Comprehensive Plan necessary to incorporate the Grigsby Prairie addition. Trustee Schueppert seconded. All present said aye.
Motion Approved
INSURANCE – George L. Schueppert
Monthly Report – Trustee Schueppert reported that he will have a meeting with the Barrington Township Supervisor in January regarding potential joint submission of bids for comprehensive health care plan coverage. President Abboud inquired whether the Village could self-insure as a group with other BACOG communities, but Trustee Schueppert indicated that the pool would still not be large enough to lower costs significantly. Trustee Schueppert also reported that the Village had been awarded a grant of $4,100 from the Illinois Public Risk fund to spend on safety equipment by July. President Abboud noted that he has learned of a source of additional grants for Fire Departments through Farmers’ Insurance which may be explored.
HEALTH, BUILDINGS & GROUNDS, ENVIRONMENT – Theodore L. Horne
Monthly Report – Trustee Horne reported that he attended a meeting of the Flint Creek Watershed Partnership. Flint Creek is the principle watershed in the Barrington area and one of two major watersheds in the Village (the other is Spring Creek). Goals of the group include: to oversee proper maintenance of the watershed such that surface water run-off is adequately channeled; and water quality protection. There is no fee to become a partner.
Trustee Horne motioned that Barrington Hills become a full partner in the Flint Creek Watershed Partnership. Trustee Smithe seconded the motion. All present said aye.
Motion Approved
Kempe Memorial – Trustee Horne reported that a large rock suitable for the memorial has been located. It will be placed on west side of the Village Hall with a bronze plaque in the Spring.
Solid Waste Management Report – Trustee Horne reported that approximately twelve percent of the residential waste collected in the month of November 2005 was recyclables diverted from landfills.
Strategic Plan for Village Building – Trustee Horne presented a draft timeline and cost estimate for the Village Hall renovation master plan development. President Abboud thanked Trustee Horne for his work to date on the project and requested to review a master plan that the contractor has already created prior to acceptance of the proposal. Since the master plan is a long term project while some needs are immediate, President Abboud requested that Trustee
Horne provide estimates for the cost of the replacement of furniture, as well as HVAC upgrades, by the next Village Board meeting.
New Village Logo – No action taken during the past month. Trustee Smithe indicated that the Communications Committee would like to be involved in the project.
ATTORNEY – Douglas Wambach
Attorney Wambach stated that matters of litigation had been addressed in Executive Session.
ADMINISTRATION – Robert G. Abboud
2006 Holiday Schedule for Staff and 2006 Meeting Calendar – The Board reviewed the 2006 calendar of meetings and the official holiday schedule for staff. Trustee Schueppert motioned that the Board accept the staff holiday schedule wherein Martin Luther King Day is a paid holiday, with the Village meeting correction that the Village Board meeting start time is 6:30 p.m., and with the Village meeting correction that the dates for the E-911 meetings are March 13, June 12, September 11 and December 4. Trustee Smithe seconded. Roll Call.
Ayes: 5 (Schueppert, Smithe, Horne, Gohl, Abboud)
Nays: 0
Absent: 2 (Knoop, McKevitt)
Motion Approved
BACOG 2006 Legislative Platform – President Abboud presented the BACOG 2006 legislative platform for the Trustees’ consideration. The platform includes support for modifications to state disconnection legislation. Trustee Smithe motioned that the Village Board support the 2006 BACOG legislative platform. Trustee Schueppert seconded. Roll Call.
Ayes: 5 (Schueppert, Smithe, Horne, Gohl, Abboud)
Nays: 0
Absent: 2 (Knoop, McKevitt)
Motion Approved
Trustee Smithe motioned to adjourn the Public Session at 10:34 pm. Trustee Horne seconded. All present said aye.
Meeting Adjourned
Approved ________________