VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting October 24, 2005 President Abboud called the Regular Meeting to order at 6:03 pm. Roll Call. Present Guests Robert G. Abboud, President Jeff Gottemoller, Attorney Fritz H. Gohl, Pro-Tem Beth Mallen, Communications Comm. Theodore L. Horne, Trustee Lee Brown, Teska Associates Walter E. Smithe, Trustee Thomas Cafcas, Attorney Julie McKevitt, Trustee James P. Kelly, Attorney Steven E. Knoop, Trustee Roy R. Brandys, Attorney George E. Schueppert, Trustee Elaine M. Ramesh, Village Clerk Douglas Wambach, Village Attorney Frederick Clauser, Chief of Police George Lynch, Village Attorney Todd Gordon, Village Engineer Trustee Schueppert motioned to adjourn to Executive Session to discuss legal matters at 6:05 pm. Trustee Smithe seconded. Roll Call. Ayes: 7 (Schueppert, Knoop, McKevitt, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 0 Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Abboud called the Public Session to order at 7:00 pm. MINUTES Trustee Schueppert motioned to approve the minutes of the Regular Meeting of September 26, 2005 as presented. Trustee Knoop seconded. All present said aye, with Trustee McKevitt abstaining. Motion Approved Trustee Smithe motioned to approve the minutes of the Executive Session of September 26, 2005 as presented. Trustee Horne seconded. All present said aye, with Trustee McKevitt abstaining. Motion Approved PLANNING – Steven E. Knoop Monthly Report – Trustee Knoop reported that the Plan Commission continues to work diligently with Teska Associates on revising the Comprehensive Plan. President Abboud thanked Trustee Knoop and the Plan Commission for their work to date. Amendment Hearing/Comprehensive Plan – Trustee Knoop motioned to approve the resolution authorizing a Public Hearing on a proposed amendment to the official Village Comprehensive Plan to be held on November 7, 2005, and amend for an amendment to Section 1 of the resolution by replacing “Central Daylight Time” with the phrase “Central Standard Time”. Trustee Smithe seconded. All present said aye. Resolution 05-24 Plat of Easement/Woods of South Barrington Subdivision – Trustee Knoop motioned to approve the resolution to accept a drainage easement over the areas of Barrington Hills within the Woods of South Barrington subdivision, with an amendment to label the attached plat as Exhibit A. Trustee Horne seconded. All present said aye. Resolution 05-25 C.U.S.D. 300– Trustee Gohl introduced attorney Joseph Gottemoller, who has litigated cases for school district boundary modifications in Illinois. He explained the legal process involved and answered questions from the Trustees. Robert Kosin, Trustee Gohl, and President Abboud met with School District 300 representatives in October 2005 to discuss the portion of Barrington Hills which is currently classified within District 300. * Trustee Knoop departed at 7:41 pm to attend another meeting. PUBLIC COMMENTS President Abboud opened a thirty-five minute session for public comments at 7:55 pm. Lee Brown of Teska Associates described the contents of the draft proposed amendment to the Comprehensive Plan. The proposed amendment to the Plan emphasizes the Village’s equestrian heritage and limited water resources, among others. Since the properties on the periphery of the Village have been recently subjected to a greater amount of pressure for development, plans for the development of properties on the periphery have been included in the revision. To facilitate review of the plan by residents, the plan will be posted on the Village’s website in advance of the Public Hearing on the matter. Mr. Brown noted that it may be advisable to revise and update the Comprehensive Plan on a regular basis to keep up with the increased pace of development in the Village. As there were no further remarks, the public comments session ended at 8:09 pm. FINANCE – Walter E. Smithe Treasurer’s Report – Trustee Smithe presented the Treasurer’s report for the month of September 2005. Trustee Smithe motioned to accept the Treasurer’s report as presented. Trustee Gohl seconded. All present said aye. Motion Approved Police Pension Board Report – Trustee Smithe motioned to accept the financial report of the Police Pension Board for the month of August 2005 as presented. Trustee Gohl seconded. All present said aye. Motion Approved Trustees Smithe and Schueppert continue their review of the reporting of the fund, and will explore whether or not alternative actuarial assumptions can be reflected in the statements. In conjunction with their review, they created a one-page summary statement of the activity of the fund. Trustee Smithe will review whether or not separate accounting firms should be used to audit the Village financial statements and the Pension Fund and will bring his recommendation to the Village Board. Presentation of Bills – Trustee Smithe motioned to approve the payment of the bills for the month of October totaling $281,464.17. Trustee McKevitt seconded. The Board discussed litigation-related expenses incurred. Roll Call. Ayes: 6 (Schueppert, McKevitt, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 1 (Knoop) Motion Approved Overtime Reports – Trustee Smithe motioned to approve $5,565.66 in overtime expenses for September 16 through 30, 2005 and $4,292.18 for October 1 through 15, 2005. Trustee Schueppert seconded. Roll Call. Ayes: 6 (Schueppert, McKevitt, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 1 (Knoop) Motion Approved ROADS AND BRIDGES – Julie McKevitt Monthly Report – Trustee McKevitt reported that the 2005 Road Program was substantially complete. Some work is still necessary on Kresmery Lane, but it is to be delayed until related work on residents’ private drives has been completed. Positive comments from Meadow Hill Road’s residents were received about the completed road work. Plum Tree Road Core Borings – Trustee McKevitt motioned to approve expenditures not to exceed $5,000 for core boring tests to be done on Plum Tree Road. Trustee Smithe seconded. Roll Call. Ayes: 6 (Schueppert, McKevitt, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 1 (Knoop) Motion Approved Drainage Program Bids– Nine bids were received for work necessary to complete drainage related projects in November 2005. Trustee McKevitt motioned to accept the bid of A. Lamp Concrete Contractors, Inc. of Schaumburg, Illinois to perform the work. Trustee Smithe seconded. Roll Call. Ayes: 6 (Schueppert, McKevitt, Smithe, Horne, Gohl, Abboud) Nays: 0 Absent: 1 (Knoop) Motion Approved PUBLIC SAFETY – Fritz H. Gohl Monthly Report – Trustee Gohl deferred to Chief Clauser who presented the Police Report for the month of September 2005. Members of the police department completed approximately 220 hours of training during the past month. A letter from the Lake Zurich Police Department thanking the Barrington Hills Police Department for their assistance in a Child Seat Check was received; a letter from the Carpentersville Police Department thanking the Barrington Hills Police department for their assistance in quelling a Carpentersville disturbance was received; and a letter from residents thanking the Police Department for their assistance with crowd control at a charity event in the Village was received. Chief Clauser also solicited support for Senate Bill 2137. BUILDING AND ZONING – George L. Schueppert ZBA Report – Trustee Schueppert reported that at the most recent meeting the ZBA continued discussion regarding re-zoning of the proposed Abbey Woods Subdivision by Harris Properties. Currently 14 lots have been proposed for the 21.3 acre development. The developer indicated that Barrington had agreed to provide water and sewer services to the subdivision. The matter will be discussed again at the next ZBA meeting. Consideration continues of permitted land use. Building Permit Report – Trustee Schueppert reported that 11 building permits had been issued during the month of September 2005. They included permits for two residences, one alteration, two demolitions, two pools, two site developments and two septic repairs. INSURANCE – George L. Schueppert Monthly Report - Trustee Schueppert is continuing his review of the Village’s insurance policies. He has not yet received answers on his questions related to the liability policies. The review of the Village’s health insurance offering is on hold until BACOG’s study is completed on the same subject. HEALTH, BUILDINGS & GROUNDS, ENVIRONMENT – Theodore L. Horne Monthly Report – Trustee Horne reported that the barn floor had been power washed and that non-lethal bird controls had been installed to prevent roosting inside the barn. It was suggested that the police could use the barn as a warm space for vehicle storage if it was heated. The Village Hall has been winterized and the lawn sprinklers have been shut down for the season. The need for a strategic plan for the Village’s buildings was discussed. Consideration of roof repairs, HVAC modification or replacement for more efficient energy consumption and furniture replacement are among the items to be addressed. Trustee Horne will bring his recommendations on how to prepare such a plan to the Village Board. Solid Waste Management Report – Trustee Horne reported that of the 337.31 tons of residential waste collected in the month of September 2005, 5.79% was recyclables diverted from landfills. ATTORNEY – Douglas Wambach Attorney Wambach stated that matters of litigation had been addressed in Executive Session. ADMINISTRATION – Robert G. Abboud Communications Committee Report - Trustee Smithe reported that the Communications Committee is planning a Holiday Village Board Open House event, to be held in December 2005, to allow residents to get acquainted with Board members. Trustee Gohl asked whether or not a Police Department Open House should be held concurrently. The Communications Committee is looking into providing an article on Barrington Hills for submission to a new publication entitled “Quintessential Barrington”. Updating of the Village website continues, and positive comments on the newsletter were received. 2006 Holiday Schedule for Staff – A request has been made to review, for the new year, the official holiday schedule for employees. President Abboud requested that the matter be referred to the Personnel Committee for review. Development Committee Appointments –President Abboud requested that the Board approve appointments of residents Bill Mattran, Eve Perry, Charles Prettyman and Betsy Bramsen to the Development Committee. After deliberation as to the qualifications of the candidates, Trustee Smithe motioned approval to appoint them to the Development Committee, with terms ending 2006. Trustee McKevitt seconded. All present said aye. Motion Approved Board Meeting Start Time – President Abboud asked the Board to indicate what time is most convenient for starting the next meeting. The Trustees agreed that the most convenient start time would be 6:30 pm. Trustee Gohl motioned to adjourn the Public Session at 10:25 pm. Trustee Smithe seconded. All present said aye. Meeting Adjourned Approved ________________ Village Board Meeting October 24, 2005 – page 1