VILLAGE OF BARRINGTON HILLS
Minutes of the Regular Meeting September 26, 2005
President Pro-Tem Gohl called the Regular Meeting to order at 6:05 pm. Roll Call.
Present Absent
*Robert G. Abboud, President Julie McKevitt, Trustee
Fritz H. Gohl, Pro-Tem
Theodore L. Horne, Trustee
Walter E. Smithe, Trustee
*Steven E. Knoop, Trustee
George E. Schueppert, Trustee
Robert Kosin, Director of Administration
Elaine M. Ramesh, Village Clerk
Douglas Wambach, Village Attorney
Thomas Cafcas, CDG Attorney
MINUTES
Trustee Smithe motioned to approve the minutes of the Regular Meeting of August 22, 2005 with correction as follows: page 6, paragraph 1, replace “911 repay” with “911 Fund repay”. Trustee Horne seconded. All present said aye.
Motion Approved
* Trustee Knoop and President Abboud arrived at 6:08 pm.
Trustee Schueppert motioned to approve the minutes of the Executive Session of August 22, 2005 as presented. Trustee Smithe seconded. All present said aye.
Motion Approved
Trustee Smithe motioned to adjourn to Executive Session to discuss legal matters at 6:10 pm. Trustee Horne seconded. Roll Call.
Ayes: 6 (Schueppert, Knoop, Smithe, Gohl, Horne, Abboud)
Nays: 0
Absent: 1 (McKevitt)
Meeting Adjourned
EXECUTIVE SESSION
PUBLIC SESSION
President Abboud called the Public Session to order at 7:02 pm.
Guests
Ginger Underwood, Resident
Beth Mallen, Communications Committee
Emily McHugh, Barrington Hills Riding Club
Peter Wessel, Resident
Susan Hanson, Resident
Dan Lundmark, Equestrian Commission
Vicki Kelly, Communications Committee
Maureen Prettyman, Communications Committee
Todd Gordon, Gewalt Hamilton
Dan Strahan, Gewalt Hamilton
David Kusky, Toll Brothers
Ron Amen, Lauterbach & Amen
Lt. Michael Murphy, Police Dept.
FINANCE – Walter E. Smithe
Treasurer’s Report – Trustee Smithe presented the Treasurer’s report for the month of August 2005. Trustee Smithe motioned to accept the Treasurer’s report as presented. Trustee Gohl seconded. All present said aye.
Motion Approved
Police Pension Board Report – Trustee Smithe motioned to accept the financial report of the Police Pension Board for the month of July 2005. Trustee Gohl seconded.
Motion Approved
Trustees Smithe and Schueppert continue their review of the fund, and will explore whether or not long term liability can be reflected in the statements. Trustee Schueppert informed the Board of a recent change in the law governing pension plans.
Presentation of Bills – Trustee Smithe motioned to approve the payment of the bills for the month of September to date totaling $829,926.96. Trustee Schueppert seconded. The Board discussed the internal classifications of some of the payments and also the cost of the work done by Teska Associates. Roll Call.
Ayes: 6 (Schueppert, Knoop, Smithe, Gohl, Horne, Abboud)
Nays: 0
Absent: 1 (McKevitt)
Motion Approved
Overtime Reports – Trustee Smithe motioned to approve $1,920.27 in overtime expenses for August 16 through 31, 2005 and $7,135.57 for September 1 through 15, 2005. Trustee Gohl
seconded. Trustee Gohl informed the Board that expenses were higher in September due to work related to two fatal traffic accidents in the Village and the Labor Day weekend “Operation Safe Passage”. Roll Call.
Ayes: 6 (Schueppert, Knoop, Smithe, Gohl, Horne, Abboud)
Nays: 0
Absent: 1 (McKevitt)
Motion Approved
FY 2005 Audit Report – Trustee Smithe motioned approval of the Annual Financial Report of the Village for the year ending April 30, 2005. Trustee Gohl seconded. Mr. Ron Amen, auditor, was present to answer the trustees’ questions regarding the report. The trustees questioned the accounting treatment of the Police Pension Fund in the Annual Report, but Mr. Amen indicated that the fund was represented in the format required by statute. All present said aye.
Motion Approved
Supplemental Appropriation Ordinance – Trustee Smithe motioned to adopt the Supplemental Appropriation Ordinance to expend funds to repay the loan obtained for the purchase of equipment for the 911 Emergency Response System. Trustee Schueppert seconded. Roll Call.
Ayes: 5 (Schueppert, Knoop, Smithe, Horne, Abboud)
Nays: 1 (Gohl)
Absent: 1 (McKevitt)
Ordinance 05-8
Cambridge Bank Loan – A resolution was presented to authorize the payoff from the General Fund of the $194,863.05 balance on a loan obtained for the purchase of equipment for the 911 System (emergency telephone and dispatch system). Trustee Smithe motioned to accept the resolution with an interest rate of 7% per annum added to Section Two. Trustee Schueppert seconded. Roll Call.
Ayes: 5 (Schueppert, Knoop, Smithe, Horne, Abboud)
Nays: 1 (Gohl)
Absent: 1 (McKevitt)
Resolution 05-21
Communications Committee Report – Trustee Smithe reported that the Village newsletter will be mailed out this week. It will be issued on a quarterly basis. President Abboud requested that the Police Department be featured in the next newsletter. He believed it would be a good idea to include photos of the officers so that the residents will recognize them. Beth Mallen will coordinate with the Police Chief on the feature articles. The Communications Committee is also in the process of updating the Village’s website.
PUBLIC COMMENTS
President Abboud opened a thirty minute session for public comments at 7:37 pm.
Resident Susan Hanson, a professional artist, offered designs to the Board which she suggested could be used as the Village’s logo. Robert Kosin provided a brief history of logos used by the
Village, and the reasons for the development of the current logo which has been in use for the last fifteen years. Beth Mallen indicated that the Communications Committee was interested in changing the logo as part of their effort of branding of the Village. President Abboud requested Trustee Horne’s assistance with the logo modification project.
As there were no further comments, the public comments session ended at 7:40 pm.
ROADS AND BRIDGES – Julie McKevitt
Monthly Report – In Trustee McKevitt’s absence, the Village Engineer provided the report. The Meadow Hill R oad project is almost complete. The drainage package has been sent to IDOT and has been approved, so it will be presented in detail at the October Village Board meeting. Bridge repairs will take place in the same time frame as the drainage-related work.
President Abboud inquired about the status of the culvert and bridge inspections. The report is being prepared.
Partial Vacation of Easement – A Brinker Road resident requested that the Village vacate an easement on his property for storm and sanitary sewer which was not in use. After confirming that the easement running through the middle of the property was unnecessary, Trustee Schueppert motioned to accept the vacation resolution as presented. Trustee Knoop seconded. All present said aye.
Resolution 05-22
President Abboud thanked the road repair crews for excellent work. No complaints have been received about any of the road projects.
PUBLIC SAFETY – Fritz H. Gohl
Monthly Report – Trustee Gohl deferred to Lt. Murphy who presented the Police Report for the month of August 2005. The Police Department completed National Incident Management Systems training. A letter from a resident thanking the Police Chief for exemplary service in a matter was received. Murder suspect Peter Hommerson may be transported back to Illinois in October.
Shift From School District 300 to School District 220 – Trustee Gohl provided an update on his work on the project. At present, 120 parcels of land in the Village which are currently in School District 300 are at issue. Trustee Gohl continues to meet with Districts 300 and 220 officials, and also has been placed on the agenda for the October 11, 2005 District 300 School Board meeting to make comments. The Trustees asked questions about how many students would be impacted, and what approaches could be used. President Abboud requested that Trustee Knoop review Trustee Gohl’s notes on negotiation strategy for the project.
BUILDING AND ZONING – George L. Schueppert
ZBA Report – Trustee Schueppert reported that at the most recent meeting the ZBA heard testimony regarding re-zoning of the proposed Abbey Woods Subdivision by Harris Properties. The matter will be discussed again at the next ZBA meeting. Consideration of permitted equestrian uses continued.
Building Permit Report – Trustee Schueppert reported that 10 building permits had been issued during the month of August 2005. They included permits for two residences, two additions, two garages, one stable, one pool, one septic repair, and one site development.
PLANNING – Steven E. Knoop
Monthly Report – Trustee Knoop reported that the Plan Commission continues to work with Teska Associates on revising the Comprehensive Plan. The first draft of the plan has been received. The 180-day moratorium on new subdivisions will expire on October 22, 2005, but the Plan Commission could use more time to complete the project.
Therefore, Trustee Knoop motioned to extend the 180-day moratorium on new subdivision development until December 31, 2005 for the purpose of finalizing the Comprehensive Plan. Trustee Schueppert seconded. All present said aye.
Motion Approved
Approval of Tentative Plat of Subdivision for the Moroianu Estates Subdivision – Trustee Knoop motioned to approve the resolution authorizing approval of the tentative plat of subdivision for the Moroianu Estates Subdivision. Trustee Smithe seconded. The subdivision is outside Barrington Hills but within the Village’s planning jurisdiction. All present said aye.
Resolution 05-23
Authorization for Public Hearings on Land Use Plans - Trustee Knoop made a motion to request that the Board authorize the Plan Commission to conduct a Public Hearing on the land use plans developed for a parcel in the northwest portion of the Village and a parcel in the southeast portion of the Village. The plans will be attached as amendments to the existing Comprehensive Plan. Trustee Schueppert seconded. All present said aye.
Motion Approved
Inverness Agreement – A draft jurisdictional boundary agreement and attached boundary map between Inverness and Barrington Hills was presented for the Board’s consideration. Trustee Schueppert motioned that President Abboud and Trustee Knoop be authorized to negotiate with Inverness based upon the draft boundary agreement, said agreement modified by replacing “expansion no shall it permit” with “expansion nor shall it permit”. Trustee Smithe seconded. All present said aye.
Motion Approved
David Kusky, a Toll Brothers representative, provided an update on the status of the work on their project in South Barrington. The representative showed a map of the planned development. At present, there are issues related to approval of the proposed sanitary system with respect to capacity. It is possible that Hoffman Estates, Barrington Hills, and the developer may work together to find a solution. President Abboud requested that Trustee Knoop follow up on the matter with Toll Brothers.
INSURANCE – George L. Schueppert
Monthly Report - Trustee Schueppert is continuing his review of the Village’s insurance policies. He has not yet received answers on his questions related to the liability policies. The review of the Village’s health insurance offering is deferred until BACOG’s study on the same subject is completed.
HEALTH, BUILDINGS & GROUNDS, ENVIRONMENT – Theodore L. Horne
Monthly Report – Trustee Horne has completed his examination of the 18.3 acres of Village grounds. In particular, the barn is in good shape and retention of the tractor is suggested. The street lights by the fire station have peeling paint, but it is not certain that repainting them would solve the problem. Work on the Village Hall continues, and the MacArthur Room has been painted. Carpet replacement and addition of audio/visual capabilities in the MacArthur Room were suggested. A controller may be needed to more accurately regulate the temperature in the dispatch room of the Police Department. Trustee Horne will research the cost of the additional controller.
Solid Waste Management Report – Trustee Horne reported that of the 317.45 tons of residential waste collected in the month of August 2005, 6.19% was recyclables diverted from landfills.
Lubbock Waste Study – Information on a study in Texas on health effects in humans exposed to spray irrigation systems for waste water dispersal was provided to the Board. The system was to be disinfected to prevent dispersal of bacteria and viruses, but the dispersal of undesirable pathogens was recorded including the detection of Poliovirus. The information on the Lubbock Waste Study was provided to the McHenry County Board in conjunction with their review of plans for the disconnected Duda I property. Since aerosolized pathogens can be widely dispersed depending upon wind conditions, Lake, Cook and Kane counties may also be provided copies of the information on the potential risks of the spray irrigation system proposed for the Duda I property.
Trustee Knoop motioned to send the information on the Lubbock Waste Study to the Village’s Health Board for consideration. Trustee Smithe seconded. All present said aye.
Motion Approved
ATTORNEY – Douglas Wambach
Attorney Wambach stated that matters of litigation had been addressed in Executive Session.
ADMINISTRATION – Robert G. Abboud
ZBA Appointment – President Abboud requested Board approval to appoint of Karen Rosene to the Zoning Board of Appeals, for a term ending April 2007. Trustee Gohl motioned approval to appoint Karen Rosene to the Zoning Board of Appeals. Trustee Knoop seconded. All present said aye.
Motion Approved
Development Committee Chairman Appointment – The Development Committee will have seven members and will focus on review and evaluation of future subdivision plans and strategic property development. President Abboud requested Board approval to appoint David Buckley as Chairman of the committee. Trustee Horne motioned approval to appoint David Buckley as Chairman of the Development Committee for a term ending April 2007. Trustee Gohl seconded. All present said aye.
Motion Approved
Affordable Housing Act – BACOG is in the process of considering a legislative response to the Act. Janet Agnoletti and Ruth Schlossberg may be invited to a Board meeting to discuss the issues. The Board may consider subsequent steps in response to the Act at the next regular meeting.
Trustee Gohl motioned to adjourn the Public Session at 9:54 pm. Trustee Smithe seconded. All present said aye.
Meeting Adjourned
Approved ________________