1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting July 25, 2005 President Abboud called the Regular Meeting to order at 7:08 p.m. Roll Call. Present Guests Tom Magner, Resident Robert G. Abboud, President Marty Robbins, Resident *Theodore L. Horne, Trustee Elizabeth Robbins, Resident Fritz H. Gohl, Pro-Tem Cheryl Quick, Resident Walter E. Smithe, Trustee Beth Mallen, Resident George E. Schuppert, Trustee Van Paulus, Resident Steven E. Knoop, Trustee Charlie Calo, Resident Robert Kosin, Director of Administration Brian Kay, Resident Elaine Ramesh, Village Clerk Mark Janek, Country Creek Douglas Wambach, Village Attorney Kevin Phillips, Maywood Frederick Clauser, Chief of Police Tim Wyman, Cemcon, Ltd. Michael Trippiedi, Trippiedi Design Absent Robert Best, Attorney Julie McKevitt, Trustee Gerald Callaghan, Special Counsel PUBLIC HEARING – COUNTRY CREEK ANNEXATION Trustee Knoop motioned to open the Public Hearing at 7:17 p.m. Trustee Smithe seconded. All present said aye. Motion Approved The Board invited comments from the public on a proposed ordinance authorizing the execution of an Annexation Agreement between the Village and Forum Properties, Inc. to annex approximately 150 acres located in the northwest corner of Barrington Hills. Notice of the Public Hearing had been published in the newspaper, and notices were also sent by certified mail to various parties. Gerald Callaghan, as Special Counsel to the Plan Commission, made the presentation on the proposed development at the location, to be named Country Creek. Three different sketch plans for development of the property have been presented to the Zoning Board of Appeals. Mark Janek, representing Forum Properties, Inc. answered questions from the Trustees regarding the proposal. Residents also presented their comments and questions. As a result of the discussion, two modifications to the agreement were suggested: 1) that an expiration date be added to the agreement for June 1, 2006 and 2) that the agreement be made binding upon the legal owner of record, their successors or assignees. *Trustee Horne arrived at 7:30 p.m. Trustee Schueppert motioned to close the Public Hearing at 8:06 p.m. Trustee Smithe seconded. All present said aye. Hearing Adjourned MINUTES Trustee Gohl motioned to approve the minutes of the Regular Meeting of June 27, 2005 with corrections as follows: on page 3, paragraph 5, replace “150 feet o Kresmery Lane” with “150 feet of Kresmery Lane”; on page 5, paragraph 2, replace “recycling percentage I” with “recycling percentage is”; on page 6, paragraph 3, replace “1:34 p.m.” with “1:34 a.m.”; and on page 6, paragraph 4, replace “1:35 p.m.” with “1:35 a.m.”. Trustee Knoop seconded. All present said aye. Motion Approved Trustee Gohl motioned to approve the minutes of the Executive Session of June 27, 2005 as presented. Trustee Knoop seconded. All present said aye. Motion Approved PUBLIC COMMENTS There were no comments made. FINANCE – Walter E. Smithe Treasurer's Report – Trustee Smithe presented the Treasurer's Report for the month of June 2005. Trustee Smithe motioned to accept the Treasurer's Report as presented. Trustee Gohl seconded. All present said aye. Motion Approved Police Pension Board Report – Trustee Smithe motioned to accept the financial report of the Police Pension Board for the month of May 2005 as presented. Trustee Gohl seconded. All present said aye. Motion Approved Presentation of Bills –Trustee Smithe motioned to approve the payment of the bills for the month of July 2005 totaling $299,211.86. Trustee Horne seconded. Roll Call. Ayes: 6 (Schueppert, Knoop, Smithe, Gohl, Horne, Abboud,) Nays: 0 Absent: 1 (McKevitt) Motion Approved Overtime Reports – Trustee Smithe motioned to approve $4,413.11 in overtime expenses for June 16 through 30, 2005 and $2161.29 for July 1 through 15, 2005. Trustee Schueppert seconded. Roll Call. Ayes: 6 (Schueppert, Knoop, Smithe, Gohl, Horne, Abboud) Nays: 0 Absent: 0 (McKevitt) Motion Approved President Abboud requested that Trustee Smithe present a worksheet to the Village Board regarding the payment of the entire E911 loan from Cambridge Bank. ROADS AND BRIDGES – Julie McKevitt Monthly Report –In Trustee McKevitt’s absence, President Abboud gave the report. The President notified the Board of the pending closure of Meadow Hill Road between August 2 and September 2, 2005 for road repairs. He requested a report on the potential costs and requirements needed to conduct vehicle counts on non-Village roads. Cheryl Quick asked whether the equestrian trail along Ridge Road would be opened. The Equestrian Commission will review the request at their next meeting and make recommendations to Trustee McKevitt. Quiet Zone Railroad Crossing Resolution – Trustee Horne motioned to accept the Quiet Zone Railroad Crossing Resolution as presented, authorizing the Village Engineer to join into discussions with other municipalities to establish a quiet corridor along the EJ&E rail line with a modification to replace “Mike Wakzak” with “a” in the third and fifth paragraphs of the resolution. Trustee Smithe seconded. All present said aye. Resolution 05-16 PUBLIC SAFETY – Fritz H. Gohl Monthly Report –Trustee Gohl deferred to Chief Clauser who presented the Police Report for the month of June 2005. The Chief indicated that two sergeants had completed a supervisor’s training course, that staff had attended an update on the Freedom of Information Act, and that staff had attended a Homeland Security conference. Sergeants Prinner’s retirement was announced. The solar mobile speed sign remains in operation. Trustee Gohl noted that a letter had been received from a resident thanking the Police Chief and his staff for their efforts in a matter. EMA Certification - Chief Clauser received a plaque from the Cook County EMA, indicating that the Village had received certification from the Cook County Sheriff’s Emergency Management Agency. Personnel Recognition – Chief Clauser announced changes in the Police Department staff. He introduced Michael Montemayor, who had been promoted to the rank of Sergeant, and new officer Ronald Ruffin. Sgt. Montemayor and Officer Ruffin were sworn in by the Village Clerk. BUILDING AND ZONING – George L. Schueppert ZBA Report – Trustee Schueppert reported that at their most recent meeting, the ZBA granted a variance to a resident on Donlea Road. The ZBA will hold a Public Hearing to address equestrian land use on August 15, 2005 and will request that representatives of the Barrington Countryside Fire Protection District make an informational presentation on home sprinkler systems at a future meeting. Trustee Schueppert also reported that representatives of Harris Builders had not yet requested to appear before the ZBA. Building Permit Report –Trustee Schueppert reported that 21 building permits had been issued during the month of June 2005. They include 3 residences, 7 additions, 3 garages, 1 stable, 4 pools, 1 septic repair, and 2 demolitions. Special Use Permit – A resolution was presented to grant a special use permit for the creation of an artificial lake by a resident along Donlea Road. Trustee Schueppert motioned to accept the resolution as presented. Trustee Horne seconded. Roll Call. Ayes: 6 (Schueppert, Knoop, Smithe, Gohl, Horne, Abboud) Nays: 0 Absent: 1 (McKevitt) Resolution 05-17 Zoning Map Ordinance – The revisions to the 2005 edition of the official zoning map have been completed. Trustee Schueppert motioned to adopt the Zoning Map as revised. Trustee Smithe seconded. Roll Call. Ayes: 6 (Schueppert, Knoop, Smithe, Gohl, Horne, Abboud) Nays: 0 Absent: 1 (McKevitt) Ordinance 05-6 PLANNING – Steven E. Knoop Monthly Report – Trustee Knoop reported that the Plan Commission continues to work with Teska Associates on revising the Comprehensive Plan. Teska Associates have also been asked to provide some alternative plat designs for the land owned by Duda in the northwest corner of the Village. The designs will be presented to the Village Board, the Village of Algonquin, and McHenry County. Country Creek Annexation Ordinance – Trustee Knoop motioned to adopt an ordinance including exhibits with two modifications as discussed in the Public Hearing. Trustee Schueppert seconded. It was suggested that the status of the agreement be monitored to determine whether or not it is fulfilled before it expires. Roll Call. Ayes: 6 (Schueppert, Knoop, Smithe, Gohl, Horne, Abboud) Nays: 0 Absent: 1 (McKevitt) Ordinance 05-7 Otis Woods Resolution – Trustee Knoop motioned to accept the final plat for the Otis Woods minor subdivision as presented. Trustee Schueppert seconded. The property owner was present and confirmed that no equestrian trail was on the property. Roll Call. Ayes: 6 (Schueppert, Knoop, Smithe, Gohl, Horne, Abboud) Nays: 0 Absent: 1 (McKevitt) Resolution 05-18 USD 300 Boundary Study – Trustee Gohl reported that a consultant could be engaged to determine the value to a school district of Barrington Hills properties currently in the District 300. However, before recommending the study, Trustee Gohl will meet with District 300 representatives. The Village Attorney will confirm whether or not the Village has the power to authorize such a study. INSURANCE – George L. Schueppert Insurance – Trustee Schueppert reported that he is continuing his review of the Village’s insurance policies. HEALTH, BUILDING & GROUNDS, ENVIRONMENT – Theodore L. Horne Monthly Report – Trustee Horne reported that, due to the drought, cables continue to pull away from homes causing disruptions in service. Judicious watering of plantings on Village property is continuing. A new GIS-based aerial photograph for the MacArthur Room is still being pursued by the Village Engineer. Solid Waste Management –Trustee Horne reported that no report was available. ATTORNEY – Douglas Wambach Attorney Wambach stated that matters of litigation will be addressed in Executive Session. ADMINISTRATION – Robert G. Abboud 50th Anniversary of the Village – The fiftieth anniversary of the incorporation of the Village will occur in 2007. A committee may be appointed to begin preliminary planning for a Fiftieth Anniversary celebration. Honorary Monument – A monument to honor the past president is planned. Trustee Horne will propose a site for its location. Communications Committee – A committee headed by Beth Mallen has been formed for the purpose of improving the flow of information between the Village and its residents. Each Trustee will be assigned to a member of this committee as a contact. The Committee seeks to improve the image of the Village state-wide and make use of electronic means of communication. The first public meeting of the committee is planned for August 9, 2005. Trustee Gohl motioned to approve the appointments of Barbara Kemp, Nikki Panos, Dan Mjolsness, Lucinda Hanover, Vicky Kelly, and Maureen Prettyman to the Communications Committee. All present said aye. Motion Approved McHenry County Convention and Visitor’s Bureau – McHenry Country is forming a Convention and Visitor’s Bureau. Barrington Hills has been invited to participate at a cost of $600 for the first year. Trustee Smithe motioned to participate in the program. Trustee Gohl seconded. Roll Call. Ayes: 6 (Schueppert, Knoop, Smithe, Gohl, Horne, Abboud) Nays: 0 Absent: 1 (McKevitt) Motion Approved Village Clerk Resolution – A resolution to delimit the term of the Village Clerk as being concurrent with that of the Village President and to provide for a procedure for filling a vacancy has been drafted. Trustee Horne motioned to accept the resolution as presented. Trustee Gohl seconded. All present said aye. Resolution 05-19 Village Historian – President Abboud queried whether the Board thought a Village Historian should be appointed. Comments on this item will be returned to the Village President. Trustee Gohl motioned to adjourn to Executive Session to discuss legal matters at 10:30 p.m. Trustee Smithe seconded. Roll Call. Ayes: 6 (Schueppert, Knoop, Smithe, Gohl, Horne, Abboud) Nays: 0 Absent: 1 (McKevitt) Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Abboud called the Public Session to order at 11:35 p.m. Trustee Schueppert motioned to adjourn the Public Session at 11:36 p.m. Trustee Knoop seconded. All present said aye. Meeting Adjourned Approved ___________________ Village Board Meeting July 25, 2005 – page 2