VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting April 25, 2005 President Kempe called the Regular Meeting to order at 7:05 p.m. Roll Call. Present Guests James A. Kempe, President Dan Lundmark, Resident Robert G. Abboud, Trustee Janice Gohl, Resident Fritz H. Gohl, Trustee Cheryl Quick, Resident Walter E. Smithe, Trustee Kay Schueppert, Resident Julie McKevitt, Trustee Bob Abboud, Sr., Resident Robert Kosin, Director of Administration Joan Abboud, Resident Frederick Clauser, Chief of Police Butch Borgmann, Resident George Lynch, Village Attorney Lucas Mierzejewski, Resident Grace Wytmar, Deputy Clerk Kanricka Lundmark, Resident Mary Bradford White, Resident Absent Patricia Abboud, Resident Theodore L. Horne, Pro-Tem Mani Ramesh, Resident Daria G. Sapp, Trustee Charlie Calo, Resident George Schueppert, Resident Steven Knoop, Resident Dara Valin, Resident Emily McHugh, Resident Ginger Underwood, Resident Chet Perry, Resident Peter Wessel, Resident Karen Selman, Resident Dennis Kelly, Resident Joanne Sladek, Village Treasurer MINUTES Trustee Smithe motioned to approve the minutes of the Regular Meeting of March 28, 2005 as presented. Trustee Abboud seconded. All present said aye. Motion Approved Trustee Smithe motioned to approve the minutes of the Executive Session of March 28, 2005 as presented. Trustee McKevitt seconded. All present said aye. Motion Approved ADMINISTRATION Canvassing Election 2005 – The Deputy Clerk reported the results of the 2005 Election. President: Abboud 944 Kempe 357 Trustee: Gohl 1,029 Trustee: Knoop 957 Trustee: Schueppert 848 Trustee Smithe motioned to approve the election results. Trustee Abboud seconded. All present said aye. Motion Approved Oath of Office – The Deputy Clerk administered the Oath of Office to President Robert G. Abboud, Trustee Fritz H. Gohl, Trustee Steven E. Knoop, and Trustee George L. Schueppert. President Abboud offered thanks to James A. Kempe and Daria G. Sapp for their years of service to the Village. The Public Session continued with President Abboud presiding and the new trustees seated. Committee Appointments – Committee Structure and Assignment Charts were distributed. Trustee Gohl motioned to accept the new committee structure. Trustee Schueppert seconded. All present said aye. Motion Approved Trustee McKevitt motioned to approve the new assignments. Trustee Gohl seconded. All present said aye. Motion Approved Trustee Knoop motioned to approve the appointment of Trustee Gohl as President Pro- Tem. Trustee Schueppert seconded. All present said aye. Motion Approved President Abboud reviewed upcoming vacancies on commissions as well as the duties of those commissions. He is accepting recommendations for nominees and will bring those before the Board at the May meeting. Trustee Smithe appealed to the public for help filling these positions. Public Comments - President Abboud announced a change in the meeting agenda. In the future PUBLIC COMMENTS will follow MINUTES. Cheryl Quick addressed the Board thanking everyone for their efforts working with The Riding Club of Barrington Hills. Announcements – BACOG will celebrate its 35th anniversary with a reception at the Village Hall on April 26, 1005 at 7:30 p.m. Certain legislation is being followed closely by BACOG, such as proposed Senate Bill 218 offering unlimited access to semi-trailers on all roads, including local, and proposed House Bill 2390 offering bicycles the same rights as automobiles. FINANCE – Walter E. Smithe Treasurer's Report – Trustee Smithe presented the Treasurer's Report for the month of March 2005. Trustee Smithe motioned to accept the Treasurer's Report as presented. Trustee Schueppert seconded. All present said aye. Motion Approved Police Pension Board Report – Trustee Smithe presented the Financial Report of the Police Pension Board for the month of February 2005. Trustee Smithe motioned to accept the report as presented. Trustee Schueppert seconded. All present said aye. Motion Approved President Abboud requested that the monthly reports of the Police Pension Board remain on the agenda. Presentation of Bills –Trustee Smithe motioned to approve the payment of the bills for the month of April 2005 totaling $236,004.22. Trustee McKevitt seconded. Roll Call. Ayes: 6 (Schueppert, Knoop, McKevitt, Smithe, Gohl, Abboud,) Nays: 0 Absent: 1 (Horne) Motion Approved Overtime Reports – Trustee Smithe motioned to approve $2,439.26 in overtime expenses for March 16 through 31, 2004 and $2,178.34 for April 1 through 15, 2005. Trustee Schueppert seconded. Roll Call. Ayes: 6 (Schueppert, Knoop, McKevitt, Smithe, Gohl, Abboud) Nays: 0 Absent: 1 (Horne) Motion Approved Fiscal Year 2006 Budget – Trustee McKevitt motioned to make a correction in the approved budget for fiscal year 2006, changing expense item #1007-51001 from $33,000 to $83,000. Trustee Knoop seconded. Roll Call. Ayes: 6 (Schueppert, Knoop, McKevitt, Smithe, Gohl, Abboud,) Nays: 0 Absent: 1 (Horne) Motion Approved President Abboud requested that copies of the revised budget be mailed to the Trustees. A copy of the audit report for fiscal year 2004 will be mailed to Trustee Schueppert. Trustee Smithe noted that a graph of Village revenues, expenses, and cash on hand will become a regular part of the monthly Treasurer's Report to the Board. ROADS AND BRIDGES – Julie McKevitt Monthly Report – Trustee McKevitt introduced the new Village Engineer, Todd Gordon of Gewalt Hamilton Associates. MFT Routes 62 & 25 – Trustee McKevitt motioned to pay the State of Illinois $40,898.74 from the Motor Fuel Tax account for the Village's portion of the installation of a stop light at Routes 62 and 25. Trustee Gohl seconded. Roll Call. Ayes: 6 (Schueppert, Knoop, McKevitt, Smithe, Gohl, Abboud) Nays: 0 Absent: 1 (Horne) Resolution 05-6 Road Bids – Trustee McKevitt noted that bid packages are being prepared for roadwork on Meadow Hill, Chapel, Haeger's Bend, Cuba and Honeycutt. They will be ready for the May Board meeting. Efforts will be made to keep residents posted of progress. A bid package is also being prepared for Hawley Woods Road in the event that it deteriorates under the upcoming heavy usage by trucks delivering construction materials for a resident's pond. Seasonal Road Posting - The seasonal weight limit is tentatively scheduled to be lifted on May 2, 2005. Private Road Dumping – Strategies to deal with dumping are being studied and will be updated at the May Board meeting. PUBLIC SAFETY – Fritz H. Gohl Monthly Report –Trustee Gohl deferred to Chief Clauser who presented the Police Report for the month of March 2005. Torch Run – Trustee Gohl motioned to adopt a resolution issuing a road use permit for the Special Olympics Torch Run scheduled for June 12, 2005. Resolution 05-7 Police Promotions – Chief Clauser announced that three new Police Officers are in final selection and will be presented to the Board at the May Board meeting. He informed the Board of Sergeant Prinner's desire to retire. Neighborhood Watch – The Neighborhood Watch is being reinstated, and the schedule of meetings is posted on the Police Department's website. Mr. Borgmann raised the issue of unsafe unloading of school buses are Caesar Drive and Dana Lane. Chief Clauser responded that the issue had been raised numerous times with no results. President Abboud volunteered to contact the head of the bus company and the President of the School Board. President Abboud requested that the Barrington Countryside Fire Protection District be invited to attend the next Board meeting in order to clarify negotiations between it and the Barrington Fire Department. The Solar Mobile Speed Sign will be put into operation after Memorial Day. Chief Clauser and President Abboud will agree upon an attendee for the upcoming Homeland Security Training Session. BUILDING AND ZONING – George L. Schueppert Building Permit Report – Robert Kosin reported that 12 building permits had been issued during the month of March 2005. They include 1 residence, 2 additions, 2 alterations, 1 pool, 3 septic repairs, 1 site development, and 2 demolitions. John Ward was recognized for 20 years of service on the Zoning Board of Appeals. Darryl Einhorn has set his retirement for April 29, 2005. A temporary worker is being secured to take his place, and the position will be posted with hopes of filling it in 60 to 90 days. Smith Pond – Residents on Old Dundee Road are being notified that truck traffic will be limited to Hawley Woods Road. PLANNING – Steven E. Knoop Monthly Report – Trustee Knoop noted that four of the nine members of the Plan Commission need to be replaced. No objection was found to his request to switch items 2 and 3 on the agenda. Subdivision Moratorium Resolution – Trustee Knoop motioned that the Comprehensive Plan Revision and Subdivision Moratorium be accepted as presented. Trustee McKevitt seconded. The motion was amended to insert the words "or greater than 25 acres" after "more than 5 lots" in two places in the resolution. All present said aye. Resolution 05-08 Equestrian Easement - Trustee Knoop requested that the proposed ordinance be tabled until next month. He is generally in favor of the ordinance, but believes the wording needs to be clarified. Comprehensive Plan Revision – Trustee Knoop noted a need for additional review and redraft of the Comprehensive Plan. A six-month target was set for the completion of the work. Affordable Housing – Robert Kosin reported that the State Senate has proposed an amendment regarding affordable housing. Trustee Smithe suggested that the issue needs to be addressed in the Comprehensive Plan. President Abboud requested contact information for the other 34 villages not in compliance. Wildlife Management – Trustee McKevitt will follow up with Daria Sapp on the issue of wildlife management. HEALTH, INSURANCE – George L. Schueppert Insurance/RSUI Excess Liability – Trustee Schueppert motioned to accept a proposal for $30,000,000 of excess liability insurance coverage and terrorism coverage, limited to the first $10,000,000, at a cost of $88,000. Trustee Smithe seconded. Roll Call. Ayes: 6 (Schueppert, Knoop, McKevitt, Smithe, Gohl, Abboud) Nays: 0 Absent: 1 (Horne) Motion Approved BUILDING & GROUNDS, ENVIRONMENT – Theodore L. Horne Monthly Report – In the absence of Trustee Horne, Trustee McKevitt reported that horizontal concrete work at the Village Hall is completed. Spring clean-up included the transplanting of vegetation in order to save it during the construction. Daria Sapp will continue to work on the prairie behind the Fire Station. Solid Waste Management - Trustee McKevitt reported that 7.71% of all waste collected from 1153 homes in March was diverted from landfills, bringing the yearly total to 8.31%. Participation has been low for the past 3 months. President Abboud asked that the various companies serving the Village be asked to provide their specific requirements for residential recycling. East Dundee – Robert Kosin reviewed a report that analyzed East Dundee's exploration of another production water well that could influence surrounding communities. ATTORNEY – Douglas Wambach Agriculture Use – Attorney Wambach reported that the amendment to modify our agriculture definition requires a Public Hearing and will be ready for presentation to the Zoning Board of Appeals. Attorney Wambach stated that matters of litigation would be addressed in Executive Session. ADMINISTRATION – Robert G. Abboud Appointments – President Abboud reported that Grace Wytmar, Deputy Clerk, has indicated an interest in retiring from her paid position. Marla Russo, Village Clerk, has not yet decided about continuing in her unpaid position. Peter Hyland would be interested in another term on the Police Pension Board. President Abboud announced that the oil leak under the Com Ed right-of-way is cleaned up and is awaiting EPA approval. Com Ed will be notified of equipment dumped on their property at Chapel Hill and Braeburn Roads. Trustee Smithe motioned to adjourn to Executive Session to discuss legal matters at 9:25 p.m. Trustee McKevitt seconded. Roll Call. Ayes: 6 (Schueppert, Knoop, McKevitt, Smithe, Gohl, Abboud) Nays: 0 Absent: 1 (Horne) Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Abboud called the Public Session to order at 10:20 p.m. Trustee Gohl motioned to adjourn the Public Session at 10:21 p.m. Trustee Smithe seconded. All present said aye. Meeting Adjourned Approved ___________________ Village Board Meeting April 25, 2005 – page 7