VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting November 22, 2004 President Kempe called the Regular Meeting to order at 7:05 p.m. Roll Call. Present Guests James A. Kempe, President Marty Robins, Resident *Theodore L. Horne, Pro-Tem Dennis Kelly, Resident Robert G. Abboud, Trustee Dan Lundmaith, Resident Fritz H. Gohl, Trustee Elaine Ramesh, Resident Daria G. Sapp, Trustee Karen Selman, Resident Walter E. Smithe, Trustee Susan Hanson, Resident Julie McKevitt, Trustee Cheryl Quick, Resident Robert Kosin, Director of Administration John Rosene, Resident Frederick Clauser, Chief of Police Emily McHugh, Resident Marla Russo, Village Clerk Ron Amen, Lauterbach & Amen George Lynch, Village Attorney MINUTES Trustee Abboud motioned to approve the minutes of the Regular Meeting of October 25, 2004. Trustee Sapp seconded. All present said aye. Motion Approved Trustee Abboud motioned to approve the minutes of the Executive Session of October 25, 2004. Trustee Sapp seconded. All present said aye. Motion Approved FINANCE - Walter E. Smithe Treasurer's Report -Trustee Smithe presented the Treasurer's Report for the month of October 2004 and the Quarterly Treasurer's Report. Trustee Smithe motioned to accept the Treasurer's Reports as presented. Trustee Abboud seconded. All present said aye. Motion Approved Presentation of Bills - Trustee Smithe motioned to approve the payment of bills for the month of October 2004 totaling $298,773.17. Trustee Sapp seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved Overtime - Trustee Smithe motioned to approve $2,647.21 in overtime expenses for October 16 through 31, 2004 and $8,046.34 for November 1 through 15, 2004. Trustee Abboud seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved Police Pension Fund - Trustee Smithe requested the approval of $411,000 to be levied for the Police Pension Fund in the 2004 Levy Ordinance. Trustee Gohl seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved ROADS AND BRIDGES - Robert G. Abboud Monthly Report - Trustee Abboud reported on the status of road work. Ridge and Plum Tree Roads are close to completion, and the striping will be completed soon. Striping is completed on Helm and Haeger's Bend roads. Trustee Abboud motioned for approval of a drainage bid for $86,271.10. Trustee Smithe seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved Trustee Abboud highlighted the road program for 2005. PUBLIC SAFETY - Fritz H. Gohl Monthly Report -Trustee Gohl deferred to Chief Clauser who presented the Police Report for the month of October 2004. BUILDING AND ZONING - Theodore L. Horne ZBA Report - Trustee Horne reported that the ZBA meeting agenda will be continued to the next month. Building Permit Report -Trustee Horne reported that12 building permits had been issued during the month of October 2004. They include 1 residence, 1 addition, 1 alteration, 2 garages, 2 pools, 1 gazebo, 1 septic repair, 2 demolitions, and 1 site development. Driveway Standard - Trustee Abboud motioned to adopt an ordinance update that addresses residential driveways that have aggregate spilling onto the roadways. Trustee Sapp seconded. The motion was amended to be reviewed by legal counsel. No further action was taken, pending the review. *Trustee Horne arrived at 8:40 p.m. PLANNING - Daria G. Sapp Monthly Report - Trustee Sapp reported that the Plan Commission had met in October, but no action was taken. Equestrian Trails - Trustee Smithe led a discussion on equestrian trails. There were several comments by residents and Riding Club members. Further discussion will take place at the December meeting. Comprehensive Plan - Trustee Sapp reported that the Plan Commission will work on the Comprehensive Plan in the next few months while their workload is lighter. HEALTH, INSURANCE - Daria G. Sapp Monthly Report - Trustee Sapp reported that the property inventory, in a digital form, is completed. Insurance - Trustee Sapp motioned to approve the Illinois Public Risk Fund as our provider for Worker's Compensation Insurance. Trustee Smithe seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved Hoffman Settlement - Trustee Smithe motioned to offer Mr. Hoffman $1000 to settle the claim, and if he does not agree, we should file an appeal with the insurance companies to settle the matter. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved Board of Health - Trustee Sapp reported that the Board of Health had not met in November. BUILDING & GROUNDS, ENVIRONMENT - Julie McKevitt Monthly Report - Trustee McKevitt reported that a new heat exchanger was installed. The telephone installation is in progress. Solid Waste Management - Trustee McKevitt reported that 17% of all waste collected from 1153 homes in October had been diverted from landfills. ATTORNEY - George Lynch Attorney Lynch stated that matters of litigation would be addressed in Executive Session. ADMINISTRATION - James A. Kempe Annual Meeting Calendar - President Kempe requested consideration of the annual calendar at the December meeting of the Board. Trustee Smithe motioned to adjourn to Executive Session to discuss legal matters at 9:35 p.m. Trustee McKevitt seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION Trustee Abboud motioned to adjourn the Public Session at 10:26 p.m. Trustee Smithe seconded. All present said aye. Meeting Adjourned Approved _______________________ Village Board Meeting November 22, 2004 - Page 4