1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting October 25, 2004 President Kempe called the Regular Meeting to order at 7:02 p.m. Roll Call. Present Absent James A. Kempe, President Theodore L. Horne, Pro-Tem Robert G. Abboud, Trustee Fritz H. Gohl, Trustee Guests Daria G. Sapp, Trustee Cheryl Quick, Resident Walter E. Smithe, Trustee Richard Vines, Resident Julie McKevitt, Trustee Terry Cahill, North Pointe Joanne Sladek, Village Treasurer Moe Farooq, North Pointe Frederick Clauser, Chief of Police John Whitehouse, Paloma Pointe Douglas Wambach, Village Attorney Ron Amen, CPA, Auditor Michael Lukich, Village Engineer Michael Gallagher, BHPD Steve Hodge, BHPD MINUTES Trustee Abboud motioned to approve the minutes of the Regular Meeting of September 27, 2004. Trustee McKevitt seconded. All present said aye. Motion Approved Trustee Sapp motioned to approve the minutes of the Executive Session of September 27, 2004. Trustee Abboud seconded. All present said aye. Motion Approved FINANCE – Walter E. Smithe Treasurer's Report –Trustee Smithe presented the Treasurer's Report for the month of September 2004. Trustee Smithe motioned to accept the Treasurer's Report as presented. Trustee Abboud seconded. All present said aye. Motion Approved Presentation of Bills – Trustee Smithe motioned to approve the payment of bills for the month of October 2004 totaling $378,861.90. Trustee McKevitt seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved Overtime – Trustee Smithe motioned to approve $4,096.03 in overtime expenses for September 16 through 30, 2004 and $4,689.84 for October 1 through 15, 2004. Trustee Abboud seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved Fiscal Year 2004 Audit Report – Trustee Smithe motioned to accept the audit report and management letter from Lauterbach and Amen, LLP for fiscal year 2004. Trustee McKevitt seconded. All present said aye. Motion Approved ROADS AND BRIDGES – Robert G. Abboud Monthly Report – Trustee Abboud reported that the Ridge Road project is essentially completed, with all asphalt, shoulder work, and landscaping finished. Striping will be accomplished in the near future. The project will come in $20,000 under budget. Ridge Road Project - In regards to the Chicagoland Paving Company Invoice #44001 for the Ridge Road project, Trustee Abboud motioned to transfer $12,000 from the Motor Fuel Tax Fund to the Roads and Bridges Fund to offset the amount previously paid to this vendor. Trustee Smithe seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved Trustee Abboud motioned to release $4,963.30 to Chicagoland Paving Company from the Roads and Bridges Fund for Invoice #44001 for work completed on Ridge Road. Trustee Smithe seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved Plum Tree Road Project – Trustee Abboud reported that the project is delayed due to a law suit. The court date is set for November 9, 2004. Construction to date includes all major structural elements for the laying of the asphalt. Three layers, including Petromat, will be completed by November 7, 2004. The Plum Tree Road project is estimated to come in $25,000 under budget. Trustee Abboud motioned to release $267,628.77 from the Roads and Bridges Fund for Callaghan Paving, Inc.'s Invoice #2060. Trustee Smithe seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved IDOT Meeting – Trustee Abboud reported that he and President Kempe had met with IDOT on October 18, 2004 to discuss the intersections of Bateman and Route 62, Sutton and Route 68, and Sutton and Route 62. IDOT requested accident data from the Police Chief to further its deliberation about a lighted intersection at Bateman and Route 62. They also requested a conceptual design to be provided by the Village to review for a lighted intersection with road sensors. Trustee Abboud motioned to spend no more than $4,000 from the Roads and Bridges Fund to Gewalt Hamilton for such a design. Trustee Smithe seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved In the interim, IDOT agreed to place yellow warning lights at the intersection as a warning to motorists traveling on Route 62. Snowplowing – Trustee Abboud requested that the Village Engineer contact McHenry County to renew the contract to plow the extension of Route 25 again this season. Road Striping - Trustee Abboud reported that Haeger's Bend Road had been restriped with paint, Ridge Road will be striped with paint, and Helm Road will be striped with thermoplastic. Rail Road Quiet Zone – Trustee Abboud reported that the final ruling by the FRA has been delayed to January 2005, after which a consortium of Villages can petition to curtail Quiet Zones at railroad crossings. Until then, train whistles will be continuing at all intersections at the discretion of the train engineers. PUBLIC SAFETY – Fritz H. Gohl Monthly Report –Trustee Gohl presented the Police Report for the month of September 2004. Employee Recognition - Chief Clauser introduced Steve Hodge, newly-hired Police Officer, and welcomed him to the Department. Chief Clauser introduced Michael Gallagher, who has retried after 26 years of service to the Department, and presented him with a plaque. BUILDING AND ZONING – Theodore L. Horne ZBA Report – The ZBA did not meet in October for lack of a quorum. Building Permit Report – It was reported that 18 building permits had been issued during the month of September 2004. They include 3 residences, 2 guest houses, 3 additions, 2 alterations, 1 pool, 1 garage, 1 stable, 3 septic repairs, 1 demolition, and 1 site development. Driveway Standard Ordinance – The proposed ordinance was deferred to the next regular meeting in November. PLANNING – Daria G. Sapp Monthly Report – Trustee Sapp reported that the Plan Commission and the Board of Health had met in October. They recommended approval of the final plat of North Pointe Subdivision and the preliminary plat of Paloma Point Subdivision. North Pointe Final Plat – Following a presentation by Terry Cahill, Trustee Sapp motioned to approve the final plat of the 2-lot North Pointe Subdivision. Trustee McKevitt seconded. All present said aye. Resolution 04-21 Paloma Pointe Preliminary Plat – Following a presentation by John Whitehouse of Engineering Enterprises, Trustee Sapp motioned to approve the preliminary plat for the 6-lot Paloma Pointe Subdivision. Trustee Abboud seconded. All present said aye. Resolution 04-22 Subdivision Amendment – Trustee Sapp motioned to direct the Plan Commission to conduct a Public Hearing to discuss amendments to the Village Code. Trustee Abboud seconded. Trustee Abboud motioned to amend the motion to read "to discuss the banning of land application systems". There was no second, and Trustee Abboud withdrew the motion to amend. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 0 (Horne) Motion Approved HEALTH, INSURANCE – Daria G. Sapp Board of Health– Trustee Sapp reported that the Board of Health had met and discussed Paloma Pointe and North Pointe Subdivision plats. BUILDING & GROUNDS, ENVIRONMENT – Julie McKevitt Solid Waste Management – Trustee McKevitt reported that 17% of all waste collected from 1153 homes in September had been diverted from landfills. Monthly Report – Trustee McKevitt reported that in lieu of the canopy project there are plans to renovate the DARE Officer's room to accommodate an HVAC unit installation. The phone system is in progress. When completed it will provide Voice Mail as one of the upgrades. The MacArthur Room will be used as a Polling Place on November 2, 3004. ATTORNEY – Douglas Wambach Attorney Wambach stated that matters of litigation and personnel would be addressed in Executive Session. ADMINISTRATION – James A. Kempe Board of Health Appointments – Trustee Sapp motioned to authorize the Village President to reappoint all members of the Board of Health to three-year terms ending in 2007. Trustee Abboud seconded. All present said aye. Motion Approved Halloween Hours – Trustee Abboud motioned to adopt the hours of 3:00 to 7:00 p.m. for Trick or Treating activities in the Village. Trustee Smithe seconded. All present said aye. Motion Approved Trustee Smithe motioned to adjourn to Executive Session to discuss legal matters at 10:05 p.m. Trustee Gohl seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the Public Session to order at 11:23 p.m. Trustee Smithe motioned to adjourn the Public Session at 11:24 p.m. Trustee Abboud seconded. All present said aye. Meeting Adjourned Approved _______________________ Village Board Meeting October 25, 2004 – Page 5