1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting September 27, 2004 President Kempe called the Regular Meeting to order at 7:05 p.m. Roll Call. Present Guests James A. Kempe, President Robert Krause, Resident Theodore L. Horne, Pro-Tem Denise Krause, Resident Robert G. Abboud, Trustee Mitch Tarzian, Resident Fritz H. Gohl, Trustee Cheryl Quick, Resident Daria G. Sapp, Trustee Donna Wilbert, Resident Walter E. Smithe, Trustee Tracey Fawkes, Resident Julie McKevitt, Trustee John Fawkes, Resident Robert Kosin, Director of Administration Elaine Ramesh, Resident Frederick Clauser, Chief of Police Douglas Wambach, Village Attorney MINUTES Trustee Sapp motioned to approve the minutes of the Regular Meeting of August 23, 2004 with corrections as follows: On page 4, paragraph 1, add "benefits" after the word insurance and add "rates" after the word premium. On page 4, paragraph 2, change "the" to "a" before the word defibulator. On page 2, under Roads and Bridges Monthly Report, add a paragraph: "The Village has requested a meeting with the District Engineer of IDOT regarding the intersection of Bateman Road and State Route 62 (Algonquin Road)" and add a paragraph: "The Village Engineer is examining the storm drainage system on Caesar Drive, including the condition of the cul-de-sac". Trustee Gohl seconded. All present said aye, with two abstaining votes (Horne and Smithe). Motion Approved Trustee McKevitt motioned to approve the minutes of the Executive Session of August 23, 2004. Trustee Sapp seconded. All present said aye, with two abstaining votes (Horne and Smithe). Motion Approved FINANCE – Walter E. Smithe Treasurer's Report –Trustee Smithe presented the Treasurer's Report for the month of August 2004. Trustee Smithe motioned to accept the Treasurer's Report as presented. Trustee Abboud seconded. All present said aye. Motion Approved Presentation of Bills – Trustee Smithe motioned to approve the payment of bills for the month of September 2004 totaling $206,929.13. Trustee Sapp seconded. Roll Call. Ayes: 7 (McKevitt, Smithe,Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved Overtime – Trustee Smithe motioned to approve $3,956.09 in overtime expenses for August 16 through 31, 2004 and $4,919.61 for September 1 through 15, 2004. Trustee McKevitt seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved ROADS AND BRIDGES – Robert G. Abboud Monthly Report – Trustee Abboud reported that the Ridge Road project is $20,000 under budget. Meadow Hill potholes were fixed. There have been modifications to Spring Creek island. Drainage on Caesar Drive is in bad shape because of a resident's excessive drainage from the property. An Amendment to the code is proposed for drafting by the Village Attorney. President Kempe will meet with the IDOT District Engineer on October 18, 2004 to discuss the widening of Route 62 to 4 lanes with accommodation for pedestrians and cyclists. The FRA meeting will be after November. Snow Plow Bids – Trustee Abboud reported that Plote, Inc. was the only bidder and motioned to accept the proposal of Plote, Inc. Trustee Smithe seconded. All present said aye. Motion Approved MFT Ridge Road – Trustee Abboud proposed to pay $24,963.30 to Chicagoland Paving and postpone the remainder. After further review of the work, Trustee Abboud motioned to approve the resolution for the release of MFT funds in the amount of $73,000. Trustee McKevitt seconded on invoice as stated. Roll Call Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Resolution 04-18 PUBLIC SAFETY – Fritz H. Gohl Monthly Report –Trustee Gohl deferred to Chief Clauser who presented the Police Report for the month of August 2004. National Incident Management System – Trustee Gohl motioned to adopt the NIMS standards of the U.S. Department of Homeland Security. Trustee Abboud seconded. All present said aye. Resolution 04-17 BUILDING AND ZONING – Theodore L. Horne ZBA Report – Trustee Horne reported that the ZBA granted a variance for a lot at 33 Oakdene Road that when platted did not meet the gross lot area requirements. Building Permit Report –Trustee Horne reported that 29 building permits had been issued during the month of August 2004. They include 5 residences, 9 additions, 2 alterations, 1 pool, 2 garages, 1 tennis court, 1 stable, 5 septic repairs, 1 demolition, and 2 site developments. Section 5-3-8 Exemption/Barrington Hills Development Corporation – Trustee Horne motioned for an exemption to be made from the Code to release a permit simultaneously for a principal and accessory use subject to specific written understanding with the permit holder. Trustee Abboud seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Resolution 04-19 Section 5-3-8 Exemption/16N307 Healy Road – Trustee Horne motioned for an exemption to be made from the Code to release a permit simultaneously for a principal and accessory use subject to specific written understanding with the permit holder. Trustee Abboud seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Resolution 04-20 PLANNING – Daria G. Sapp Monthly Report – Trustee Sapp reported that the Plan Commission had met in August. They discussed Paloma Point Subdivision. No action was taken. 10561 Haeger's Bend Annexation – Trustee Sapp motioned to approve the annexation of a 1.2 acre parcel with a residence. Trustee Smithe seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Abboud, Horne, Kempe) Nays: 1 (Gohl) Absent: 0 Ordinance 04-12 Prairie Path Subdivision – Trustee Sapp reviewed the objections that the Village would have with the subdivision as it is being considered by McHenry County. A specific presentation of objections will be made to the County in consultation with the Village of Algonquin. HEALTH, INSURANCE – Daria G. Sapp Monthly Report – No report was given. BUILDING & GROUNDS, ENVIRONMENT – Julie McKevitt Solid Waste Management – Trustee McKevitt reported that 19% of all waste collected from 1153 homes in August had been diverted from landfills. ATTORNEY – Douglas Wambach Equestrian Trails – Attorney Wambach stated that the Village needed the specific terms for the use of the trails. The Board asked him if the use of the trails can be restricted to residents of Barrington Hills. Attorney Wambach will check and see if the terms and the use of the trails can be transferred to the Village. Attorney Wambach stated that matters of litigation would be addressed in Executive Session. ADMINISTRATION – James A. Kempe Board of Health Appointment – Trustee Sapp motioned to authorize the Village President to appoint Chet Ryndak to the Board of Health for a three-year term ending in 2007. Trustee Abboud seconded. All present said aye. Motion Approved CUSD 220 – President Kempe referenced a letter dated September 15, 2004 from Countryside School regarding an amendment of the intergovernmental agreement. The Board discussed the changes proposed in the letter. Attorney Wambach will review the language and terms proposed by the District. Newsletter – Trustee Horne requested articles for the November newsletter. Trustee Sapp motioned to adjourn to Executive Session to discuss legal matters at 9:30 p.m. Trustee McKevitt seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the Public Session to order at 9:49 p.m. President Kempe reviewed for the benefit of the Board his understanding of the Illinois Affordable Housing Act. Representatives of the Village and BACOG have been studying the Act. Trustee Sapp motioned to adjourn the Public Session at 10:00 p.m. Trustee Smithe seconded. All present said aye. Meeting Adjourned Approved _______________________ Village Board Meeting September 27, 2004 – Page 5