1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting June 28, 2004 President Kempe called the regular meeting to order at 7:08 p.m. Roll Call. Present Guests James A. Kempe, President Janet Agnoletti, BACOG Theodore L. Horne, Pro-Tem Thomas Hayward, Jr., Attorney Robert G. Abboud, Trustee David Mayland, Resident Fritz H. Gohl, Trustee Jose Ortiz, Resident Daria G. Sapp, Trustee Bonnie Nurre, Resident Walter E. Smithe, Trustee Martz Fahey, Resident Julie McKevitt, Trustee Robert Duresa, Resident Robert Kosin, Director of Administration Bonnie Duresa, Resident Frederick Clauser, Chief of Police Marty Robins, Resident Marla J. Russo, Village Clerk Elizabeth Robins, Resident George Lynch, Village Attorney Cheryl Quick, Resident Bruce Pfaff, Resident Mike Guarise, Resident Paul Renze, Resident MINUTES Trustee Sapp motioned to approve the minutes of the Special Meeting of May 16, 2004 with corrections on page 1 to show Daria G. Sapp present and Robert Kosin not in attendance. Trustee Abboud seconded. All present said aye. Motion Approved Trustee Horne motioned to approve the minutes of the Executive Session of May 16, 2004 with corrections to capitalize the word Board in all instances. Trustee Sapp seconded. All present said aye. Motion Approved Trustee Abboud motioned to approve the minutes of the Regular Meeting of May 24, 2004 with corrections of page 2, paragraph 7 changing 2 unmarked squad cars to "3 unmarked and 1 marked squad". Trustee McKevitt seconded. All present said aye. Motion Approved FINANCE – Walter E. Smithe Treasurer's Report - Trustee Smithe presented the Treasurer's Report for the month of May 2004. Trustee Smithe motioned to accept the Treasurer's Report as presented. Trustee Sapp seconded. All present said aye. Motion Approved Presentation of Bills – Trustee Smithe motioned to approve the payment of bills for the month of June 2004 totaling $203,725.02. Trustee Sapp seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved Overtime – Trustee Horne motioned to approve $4,984.47 in overtime expenses for May 16 through 31, 2003 and $5,018.55 for June 1 through 15, 2004. Trustee McKevitt seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved ROADS AND BRIDGES – Robert G. Abboud Monthly Report – Trustee Abboud reported that bids for the 2004 Road Program are due on July 6, 2004. There will be a Special Board Meeting on July 8, 2004 to accept the bids. IDOT Meeting – A meeting is intended with IDOT regarding the function of certain intersections on the State roads in the Village. PUBLIC SAFETY – Fritz H. Gohl Monthly Report –Trustee Gohl deferred to Chief Clauser who presented the Police Report for the month of May 2004. Trespass Signs – Com Ed will be informed of their obligation to maintain NO TRESPASS signs and the pursuant prosecution of violations. Trustee Gohl reported that the Barrington Hills Country Club had held a meeting with regards to the noise from winter skeet shooting. They intend to take sound readings in November and December 2004 to obtain objective information regarding the noise levels. BUILDING AND ZONING – Theodore L. Horne ZBA Report – Trustee Horne reported that the ZBA had met in June. A variance for 363A Bateman Circle South was granted from the front line lot line for a private stable. The variance for 13 Deepwood Road was continued for additional information. Building Permit Report –Trustee Horne reported that there were 11 building permits issued during the month of May 2004. These include 5 residences, 1 addition, 1 garage, 1 pool, 1 stable, and 2 demolitions. PLANNING – Daria G. Sapp Monthly Report – Trustee Sapp reported that the Plan Commission had met in June 2004, but there was no action taken. The Plan Commission continues to work on the Comprehensive Plan and consider land use issues. Fair Meadows Subdivision has been notified about compliance with their development plans. Trustee Abboud requested that the Village Attorney look into a 12-month moratorium on Subdivision improvements. HEALTH, INSURANCE – Daria G. Sapp Monthly Report – Trustee Sapp reported that there was no meeting of the Health Board in June 2004. Insurance – Trustee Sapp reported her recommendations for medical insurance for fiscal year 2005. Trustee Sapp motioned to accept the renewal policy from Great West with a $25,000 stop loss. Trustee Smithe seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved BUILDING & GROUNDS, ENVIRONMENT – Julie McKevitt Monthly Report – Trustee McKevitt reported that the construction plans for the south entrance isunder review. The island at Spring Creek and Haeger's Bend Road will be planted with turf grass. Solid Waste Management - Trustee McKevitt reported that the monthly report from Groot shows that 19% of all waste collected from 1153 homes in May was diverted from landfills. ATTORNEY – George Lynch Attorney Lynch stated that matters of litigation would be addressed in Executive Session. ADMINISTRATION – James A. Kempe Control of Construction – President Kempe instructed the Village Attorney to review the current ordinance regarding construction work. CUSD 220 Report – The Board discussed impact fees with regard to a June 16, 2004 meeting with the school district. Quiet Zone Rule – Robert Kosin will attend the regional CATS and National Rail Authority meeting on the proposed rules for new Quiet Zone at railroad crossings. Appointment – Trustee Sapp motioned to approve the appointment of Dr. Frank Konicek as Chairman of the Board of Health for a one-year term ending April 2005. Trustee Smithe seconded. All present said aye. Motion Approved Trustee Abboud motioned to adjourn to Executive Session to discuss legal matters at 10:45 p.m. Trustee Sapp seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the Public Session to order at11:58 p.m. Trustee McKevitt motioned to adjourn the Public Session at 11:59 p.m. Trustee Sapp seconded. All present said aye. Meeting Adjourned Approved _______________________ Village Board Meeting June 28, 2004 – Page 4