1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting April 26, 2004 President Kempe called the regular meeting to order at 7:02 p.m. Roll Call. Present Absent James A. Kempe, President Theodore L. Horne, Pro-Tem Robert G. Abboud, Trustee Fritz H. Gohl, Trustee Guests Daria G. Sapp, Trustee Mary Bradford-White, Resident Walter E. Smithe, Trustee Frank Dobbs, T-Mobile Julie McKevitt, Trustee Marty Robins, Resident Robert Kosin, Director of Administration Rick Vines, Resident Lt. Schuld, Police Department Lindy Thomas, Resident George Lynch, Village Attorney Janet Agnoletti, B.A.C.O.G. Marla Russo, Village Clerk Cheryl Quick, Resident MINUTES Trustee Sapp motioned to approve the minutes of the Regular Session of March 22, 2004 with the addition of a paragraph on page 3, under Planning, stating: "Discussion regarding the Comprehensive Plan, whether it fit the purposes of the McHenry County Board for reviewing properties within the 1.5 mile jurisdiction and directing staff to obtain the Algonquin Plan for comparative purposes". Trustee Gohl seconded. All present said aye, with one abstaining. Motion Approved Trustee Sapp motioned to approve the minutes of the Executive Session of March 22, 2004. Trustee Gohl seconded. All present said aye, with one abstaining. Motion Approved Trustee Smithe motioned to approve the minutes of the Special Meeting of April 1, 2004. Trustee Gohl seconded. All present said aye, with one abstaining. Motion Approved FINANCE – Walter E. Smithe Treasurer's Report - Trustee Smithe presented the Treasurer's Report for the month of March. Trustee Smithe motioned to accept the Treasurer's Report as presented. Trustee McKevitt seconded. All present said aye. Motion Approved Presentation of Bills – Trustee Smithe motioned to approve the payment of bills for the month of April 2004 totaling $186,715.27. Trustee McKevitt seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved Overtime – Trustee Smithe motioned to approve $3,982.36 in overtime expenses for March 16 through 31, 2003 and $2,719.23 for April 1 through 15, 2004. Trustee Sapp seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved FY 2005 Budget – Trustee Smithe motioned to approve the proposed budget for fiscal year 2005. Trustee Sapp seconded. All present said aye. Motion Approved ROADS AND BRIDGES – Robert G. Abboud Monthly Report – Trustee Abboud reported that bids are being prepared for the 2004 construction season, and the selection of the projects will remain within the adopted budget. Olic Property Claim – Trustee Smithe motioned that the Village pay Mr. Olic $3,800, provided that he submits a release form, and that the Village pursue reimbursement from the road contractor's insurance company. Trustee Abboud seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved Railroad Quiet Zone – The requirements of the Federal Railroad Authority was provided to the Village Attorney for an opinion on various railroad crossings. PUBLIC SAFETY – Fritz H. Gohl Monthly Report –Trustee Gohl deferred to Lt. Schuld who presented the Police Report for the month of March 2004. Surplus Property – Trustee Gohl motioned to approve an ordinance authorizing the disposal of surplus property owned by the Village. Trustee Smithe seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Ordinance 04-6 BUILDING AND ZONING – Theodore L. Horne Building Permit Report – In the absence of Trustee Horne, Robert Kosin reported that there were 9 building permits issued during the month of March 2004. These include 2 additions, 2 garages, 1 pool, 3 demolitions, and 1 septic repair. T-Mobile Special Use Ordinance – Trustee Smithe motioned to adopt an ordinance granting a Special Use Permit to T-Mobile for the installation of cellular telephone antennae on the existing Commonwealth Edison transmission tower at State Route 62. Trustee Sapp seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Ordinance 04-7 PLANNING – Daria G. Sapp Monthly Report – Trustee Sapp announced that the Land Use Committee has disbanded and proposed to reorganize as a private citizens group. HEALTH, INSURANCE – Daria G. Sapp Monthly Report – Trustee Sapp reported that there was no meeting of the Health Board in March. Insurance – Trustee Sapp reported her recommendations for property, casualty, and excess liability insurance for fiscal year 2005. Trustee Sapp motioned to accept the primary policy from The St. Paul for liability coverage, which includes terrorism coverage. The premium for primary coverage is $65,919. Trustee Smithe seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved Trustee Sapp motioned to accept excess liability coverage in the amount of $5,000,000 from General Star Indemnity, $5,000,000 from RSUI Indemnity Company, and $10,0000 from Gulf Underwriters Insurance Company. Premiums for the excess liability coverage are $78,848. Trustee Smithe seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved BUILDING & GROUNDS, ENVIRONMENT – Julie McKevitt Monthly Report – Trustee McKevitt reported on the seasonal preparation of the Village Hall. Solid Waste Management - Trustee McKevitt reported that the monthly report from Groot shows that 17.39% of all waste collected from 1153 homes in March was diverted from landfills. ATTORNEY – George Lynch Attorney Lynch stated that matters of litigation would be addressed in Executive Session. ADMINISTRATION – James A. Kempe Plan Commission Appointments – Trustee Sapp motioned to approve the reappointment of Kenneth Bosworth, James O'Donnell, and Michael Schmechtig to the Plan Commission for three-year terms ending April 2007. Trustee Abboud seconded. All present said aye. Motion Approved Zoning Board of Appeals Appointments– Trustee Smithe motioned to approve the re- appointment of John Ward and Thomas Fitzgerald for five-year terms ending April 2009. Trustee Sapp seconded. All present said aye. Motion Approved Trustee Smithe motioned to approve the reappointment of John Ward as Chairman of the Zoning Board of Appeals. Trustee Sapp seconded. All present said aye. Motion Approved Trustee Sapp motioned to adjourn to Executive Session to discuss legal matters at 9:37 p.m. Trustee Smithe seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the Public Session to order at11:05 p.m. There will be a Special Meeting with an Executive Session on May 16, 2004 at 1:00 p.m. Trustee Smithe motioned to adjourn the Public Session at 11:15 p.m. Trustee Gohl seconded. All present said aye. Meeting Adjourned Approved ______________________ Village Board Meeting April 26, 2004 – Page 4