1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting March 22, 2004 President Kempe called the regular meeting to order at 7:02 p.m. Roll Call. Present Guests James A. Kempe, President Miroskaw Majzner, Resident Theodore L. Horne, Pro-Tem Ginger Underwood, Resident Robert G. Abboud, Jr., Trustee Jessica Underwood, Resident Fritz H. Gohl, Trustee Elaine Ramesh, Resident Daria G. Sapp, Trustee Laurie Aboud, Resident Julie McKevitt, Trustee Lou Anne Majewski, Resident Robert Kosin, Dir. of Administration Alex Gilberts, Resident Frederick Clauser, Chief of Police Joe Brock, Resident Douglas Wambach, Village Attorney Sue Lehde, Resident Jeanne Yeagley, Barrington John Quick, Resident Absent Cheryl Quick, Resident Donna Wilbert, Resident Walter E. Smithe, Trustee Dave Wilbert, Resident John Fawkes, Resident Guests Tracey Fawkes, Resident Pam Altoff, Senator Jim Lipinski, Resident Janet Agnoletti, BACOG Sue Lipinski, Resident Bonnie Duresa, MCHPC Charlene Barnard, Resident Sharon Kantansen, Resident Bob Plachy, Resident Violet Pribyl, Resident Karen Plachy, Resident John Martens, Resident Dorothy Ludwig, Resident Julie Martens, Resident David Ryckman, Resident Harry McDonald, Resident Donald Spry, Resident Deborah McDonald, Resident Marty Robins, Resident Randy Lichter, Resident Tom Cavanaugh, Resident Michael Lichter, Resident Brian Battle, Barrington, IL Brian Dougherty, Resident Joy Pribyl, Huntley, IL Karen Rosene, Resident Kevin Tobin, Chicago, IL Dale Prien, Resident Jeff Foster, Algonquin, IL John Knight, Resident Robert Best, Attorney MINUTES Trustee Gohl motioned to approve the minutes of the Regular Session of February 23, 2004. Trustee Abboud seconded. All present said aye. Motion Approved Trustee Sapp motioned to approve the minutes of the Executive Session of February 23, 2004 with a change of name of the Village Attorney from George Lynch to Douglas Wambach. Trustee Horne seconded. All present said aye. Motion Approved FINANCE - Walter E. Smithe Treasurer's Report - In the absence of Trustee Smithe, President Kempe presented the Treasurer's Report. Trustee Horne motioned to accept the Treasurer's Report for the month of February 2004 as presented. Trustee Sapp seconded. All present said aye. Motion Approved Presentation of Bills - Trustee Abboud motioned to approve the payment of bills for the month of March 2004 totaling $194,624.84. Trustee Gohl seconded. Roll Call. Ayes: 6 (McKevitt, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 1 (Smithe) Motion Approved Overtime - Trustee Gohl motioned to approve $2,687.80 in overtime expenses for February 16 through 29, 2003 and $2,517.90 for March 1 through 15, 2004. Trustee Abboud seconded. Roll Call. Ayes: 6 (McKevitt, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 1 (Smithe) Motion Approved ROADS AND BRIDGES - Robert G. Abboud Monthly Report - Trustee Abboud reported that a preliminary budget for Fiscal Year 2005 has been completed. Seasonal Road Posting Trustee Abboud motioned to pass a resolution authorizing the temporary posting of signs prohibiting trucks exceeding 10 tons on Village maintained roads. Trustee McKevitt seconded. All present said aye. Resolution 04-10 PUBLIC SAFETY - Fritz H. Gohl Monthly Report -Trustee Gohl deferred to Chief Clauser who presented the Police Report for the month of February 2004. Torch Run - Trustee Gohl motioned to adopt a resolution allowing the Special Olympics Torch Run to be held on segments of State Routes 62 and 25 in the Village. Trustee Abboud seconded. All present said aye. Resolution 04-8 BAAC Run - Trustee Gohl motioned to adopt a resolution allowing the Barrington Area Arts Council Run to be held on certain roads in the Village. Trustee Abboud seconded. All present said aye. Resolution 04-9 Awards Presentation - Chief Clauser reported that the Police Department has been awarded CALEA Accreditation after completing all requirements. He presented plaques to Robert Kosin, Director of Administration, Sgt. Curt Underwood, Accreditation Manager, Lt. Michael Murphy, Detective Ronald Riedel, and William Walsh, Police Assistant. BUILDING AND ZONING - Theodore L. Horne ZBA Report - Trustee Horne reported that the Zoning Board of Appeals had met and discussed a cellular telephone antenna to be located on a Com Ed tower. Due to a conflict with the notice, the matter will be rescheduled for April 2004. Building Permit Report - Trustee Horne reported that there were 8 building permits issued during the month of February 2004. These include 2 residences, 1 addition, 2 alterations, 1 accessory building, 1 pool, and 1 septic repair. Wamberg Business Park - Trustee Horne motioned to pass an ordinance amending the zoning map by changing the zoning classification of Lot 5 in the Wamberg development to Business Park District. Trustee Sapp seconded. Roll Call. Ayes: 6 (McKevitt, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 1 (Smithe) Ordinance 04-2 PLANNING - Daria G. Sapp Armstrong Brinker Subdivision - Trustee Sapp introduced Robert Best, Attorney, who described to the Board a two-lot subdivision. Trustee Sapp motioned to approve the final plat for the Armstrong Brinker Subdivision. Trustee Gohl seconded. All present said aye. Resolution 04-11 There was discussion regarding the Comprehensive Plan, whether it fit the purposes of the McHenry County Board for reviewing properties within the 1 1/2 mile jurisdiction. Staff was directed to obtain the Algonquin Plan for comparative purposes. HEALTH, INSURANCE - Daria G. Sapp Monthly Report - Trustee Sapp reported that the renewal date for a medical plan policy is July 1, 2004. Further information will be provided at the May Village Board meeting. HIPAA - Trustee Sapp reported that in order for the Village to be in compliance with federal HIPAA regulations, certain documents would be forwarded to Great West Insurance upon approval by the Board. Trustee Sapp motioned to accept the compliance documents. Trustee Gohl seconded. All present said aye. Resolution 04-12 BUILDING & GROUNDS, ENVIRONMENT - Julie McKevitt Monthly Report - Trustee McKevitt reported she and Lorraine Briggs will inspect the landscaping and determine needs for the coming year. Solid Waste Management - Trustee McKevitt reported that the monthly report from Groot shows that 16% of all waste collected from 1153 homes in February was diverted from landfills. ATTORNEY - Douglas Wambach Attorney Wambach stated that matters of litigation would be addressed in Executive Session. ADMINISTRATION - James A. Kempe Elected Officials - President Kempe introduced Pamela J. Althoff, State Senator - 32nd District, who discussed municipal deannexation, zoning and development controls, affordable housing, impact fees, and other pending legislation. Wamberg Annexation - The Village of Barrington had, at its last meeting, disconnected certain territory as described in the Intergovernmental Agreement. Trustee Sapp motioned to adopt an ordinance annexing the disconnected territory from the Village of Barrington. Trustee Horne seconded. Roll Call. Ayes: 6 (McKevitt, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 1 (Smithe) Ordinance 04-3 Wamberg Disconnection - Trustee Gohl motioned to adopt an ordinance disconnecting certain territory on the Wamberg property for the annexation by the Village of Barrington in accordance with the Intergovernmental Agreement. Trustee Sapp seconded. Roll Call. Ayes: 5 (McKevitt, Sapp, Gohl, Horne, Kempe) Nays: 1 (Abboud) Absent: 1 (Smithe) Ordinance 04-4 Health Board Appointment - Trustee Sapp motioned to approve the appointment of Shirley Ann Conibear, M.D. to a three-year term, ending in April 2007, on the Board of Health. Trustee Horne seconded. All present said aye. Motion Approved Impact Fees - The request of Kane County for Barrington Hills to impose a Transportation Impact Fee will require additional information regarding municipalities which lie in multiple counties. Discussion continued among the Board as a whole on the prevailing impact fee schedule from BACOG, and revised information will be distributed for further discussion. A review will be undertaken as to the applicability of the fee schedule included in the Intergovernmental Agreement with Community School District 220. Police Pension - Attorney Wambach stated that the canvassing, in accordance with state law, has not been completed by the counties. The vote tally will be complete a week from tomorrow, after which an ordinance can be considered to adopt the pension. Because there is a specific schedule, special meetings will have to be held after March 30, 2004, but before April 19, 2004. Attorney Wambach suggested April 1, 2004 for the Special Meeting, and President Kempe will need to have the names of appointees to the Police Pension Board for that meeting. The first meeting of the Police Pension Board will be May 5, 2004. National Historic Preservation Week - President Kempe presented, as received from Trustee Abboud, a request from the McHenry County Historic Preservation Commission to join other municipalities in proclaiming "Look at Local History Week" May 2 through 5, 2004. Trustee Abboud motioned to adopt the proclamation. Trustee Gohl seconded. All present said aye. Proclamation Approved New Hart Road Traffic Study - In regards to the actions undertaken by the Village of Barrington toward a traffic study of New Hart Road crossing the Union Pacific Railroad, the Village President stated that the position of the Village of Barrington Hills is as follows: "Be it resolved that we notify the Village of Barrington and remind them that the $470,000 to be paid by the developer is to improve the existing Route 14 and New Hart Road crossing; that we oppose the study of a new additional crossing; that it is our understanding that the Three Part Agreement confines the road monies to the existing roads and crossings; and that, if necessary, we would enforce the agreement. Finally, that we formally request notification of any studies and expenditures on this road before they occur, and the Village of Barrington will cease exparte discussions with Lake County with regard to any modification to the Route 14 and New Hart Road Agreement." Trustee Horne motioned to adopt this position. Trustee Gohl seconded. All present said aye. Motion Approved Trustee McKevitt motioned to adjourn to Executive Session to discuss legal matters at 11:30 p.m. Trustee Sapp seconded. Roll Call. Ayes: 6 (McKevitt, Sapp, Gohl, Abboud, Horne) Nays: 0 Absent: 1 (Smithe) Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the Public Session to order at12:00 a.m. Trustee Abboud motioned to adjourn the Public Session at 12:05 a.m. Trustee McKevitt seconded. All present said aye. Meeting Adjourned Approved __________________ Village Board Meeting March 22, 2004 - Page 6