1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting January 26, 2004 President Pro-Tem Horne called the regular meeting to order at 7:00 p.m. Roll Call. Present Absent Theodore L. Horne, Pro-Tem James A. Kempe, President Robert G. Abboud, Jr., Trustee Julie McKevitt, Trustee Fritz H. Gohl, Trustee Daria G. Sapp, Trustee Guests Walter E. Smithe, Trustee Elaine M. Ramesh, Resident Robert Kosin, Dir. Of Administration Frederick Clauser, Chief of Police George Lynch, Village Attorney MINUTES Trustee Smithe motioned to approve the minutes of the Regular Session of December 22, 2003 with the addition of "He also reported on the Snowplowing Program and the Road Program for 2004" on page 2, paragraph 5. Trustee Abboud seconded. All present said aye except for Trustee Horne, who abstained. Motion Approved Trustee Smithe motioned to approve the minutes of the Executive Session of December 22, 2003. Trustee Sapp seconded. All present said aye except for Trustee Horne, who abstained. Motion Approved FINANCE – Walter E. Smithe Treasurer's Report - Trustee Smithe motioned to accept the Treasurer's Report for the month of December 2003 as presented. Trustee Sapp seconded. All present said aye. Motion Approved Presentation of Bills – Trustee Smithe motioned to approve the payment of bills for the month of January 2004 totaling $579,894.14. Trustee Abboud seconded. Discussion followed to reduce the payment to Chicagoland Paving, Inc. by $9,000.00 and, in return, increase the MFT payment in an equivalent amount in February. Trustee Smithe seconded. Roll Call. Ayes: 5 (Smithe, Sapp, Gohl, Abboud, Horne) Nays: 0 Absent: 2 (McKevitt, Kempe) Motion Approved Overtime – Trustee Smithe motioned to approve $5,119.91 in overtime expenses for December 16 through 31, 2003 and $4,484.26 for January 1 through 15, 2004. Trustee Abboud seconded. Roll Call. Ayes: 5 (Smithe, Sapp, Gohl, Abboud, Horne) Nays: 0 Absent: 2 (McKevitt, Kempe) Motion Approved ROADS AND BRIDGES – Robert G. Abboud Monthly Report – Trustee Abboud reported on the snowplowing and ice control program for the winter. Practices are in place for the use of salt and snowplowing based on road demand in three service zones. Trustee Abboud also reported that the 2003 Road Program is completed. He proposed a meeting with IDOT for evaluation of future road construction. MFT – Trustee Abboud motioned that the MFT portion of the invoice presented by Chicagoland Paving, Inc. be deferred until February, which would reduce the portion due from the Road & Bridge Fund and the total of the bills presented for approval by $9,000. Trustee Smithe seconded. All present said aye. Motion Approved PUBLIC SAFETY – Fritz H. Gohl Monthly Report –Trustee Gohl deferred to Chief Clauser who presented the Police Report for the month of December 2003. Chief Clauser presented a letter from C.A.L.E.A. for an Accreditation Hearing at the next meeting in Pasadena, CA in March 2004. He also reported that the Communications Center is operational, the department having moved in the second week in December 2003. Chief Clauser reported on the 2004 training summary and the 2003 patrol summary. It was reported that there are three bi-lingual officers on the staff. Chief Clauser reported the DARE graduation program being offered by Officer Kann will be held on January 28, 2004 at Countryside School, and the Trustees are invited to attend. BUILDING AND ZONING – Theodore L. Horne Building Permit Report –Trustee Horne reported that there were 5 building permits issued during the month of December 2003. These include 3 additions, 1 demolition, and 1 septic system. Zoning Map – Trustee Horne reported that the current 2004 Zoning Map was approved by the ZBA at the January 21, 2004 meeting. Mr. Don Bing, a registered land surveyor in the office of the Village Engineer, was present at that meeting and identified the boundary change in the area of Merri-Oaks Road extended by the Marquis annexation. Trustee Abboud motioned to adopt the 2004 Zoning Map. Trustee Smithe seconded. All present said aye. Resolution 04-1 Trustee Horne reported that the ZBA upheld the violation at 206 Otis Road regarding the kennel operation at the Irwin residence, and gave the Irwins until April 1, 2004 to cease the operation. PLANNING – Daria G. Sapp Plan Commission Report – Trustee Sapp reported that the Plan Commission had met and discussed the Comprehensive Plan and a presentation of subdivision in the unincorporated area located 1.5 miles off of Route 62 and east of Penny Road. This subdivision is in the jurisdictional area of Barrington Hills but adjoins South Barrington. The Plan Commission asked the applicant to meet with the Village of South Barrington and then return to Barrington Hills. The subdivision matter will be heard at a later date. It was reported that Robert Kosin and Gerald Callaghan, attorney for the Plan Commission, met with Mr. Cimos on the reduction of the Letter of Credit for Fair Meadows Subdivision, and this matter would be presented at a later date. HEALTH, INSURANCE – Daria G. Sapp Health Board Report – Trustee Sapp reported that the Health and Insurance Board did not meet in January 2004, but will convene in February 2004. Insurance – Trustee Sapp reported that AFLEC insurance would be offered to the Police Department, without cost to the Village. The AFLEC benefits are supplemental to the Village's existing insurance benefits. Trustee Sapp will report with more details at a later date. BUILDING & GROUNDS, ENVIRONMENT – Julie McKevitt Monthly Report – No report was given. Annual Recycling Report – In the absence of Trustee McKevitt, Robert Kosin reported on the compilation of the monthly collections in 2003. The report shows an increase in all types of waste diverted from the landfill despite the strike in October 2003 and a decrease in the residences collected in December 2003. Mr. Kosin will review the report with Groot. ATTORNEY – George Lynch Attorney Lynch stated that matters of litigation will be addressed in Executive Session. ADMINISTRATION – James A. Kempe Land Use Committee – Trustee Abboud motioned to accept the appointment of Robert Krug to the Land Use Committee. Trustee Sapp seconded. All present said aye. Motion Approved Trustee Sapp motioned to accept the appointment of Charles Van Fossan to the Land Use Committee. Trustee Smithe seconded. All present said aye, except for Trustee Gohl who abstained. Motion Approved Trustee Sapp reported that the Land Use Committee would convene the second Tuesday of each month. It is reported that the Committee will consist of five members. Trustee Abboud motioned to adjourn to Executive Session to discuss legal matters at 8:20 p.m. Trustee Sapp seconded. Roll Call. Ayes: 5 (Smithe, Sapp, Gohl, Abboud, Horne) Nays: 0 Absent: 2 (McKevitt, Kempe) Motion Approved EXECUTIVE SESSION PUBLIC SESSION President Pro-Tem Horne called the Public Session to order at 8:44 p.m. Trustee Sapp motioned to adjourn the Public Session at 8:45 p.m. Trustee Smithe seconded. All present said aye. Meeting Adjourned Approved ____________________ Village Board Meeting January 26, 2004 – Page 4