1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting December 22, 2003 PUBLIC HEARING – 2003 TAX LEVY President Kempe opened the Public Hearing at 6:30 p.m. Present were Trustees Smithe, Gohl, and Abboud. Also present was Joanne Sladek, Village Treasurer. There being no remarks from the public, President Kempe closed the Public Hearing at 6:37 p.m. PUBLIC SESSION President Kempe called the regular meeting to order at 7:00 p.m. Roll Call. Present Absent James A. Kempe, President Theodore L. Horne, Pro-Tem Robert G. Abboud, Jr., Trustee Fritz H. Gohl, Trustee Guests Daria G. Sapp, Trustee Robert Best, Attorney Walter E. Smithe, Trustee Marty Robins, Resident Julie McKevitt, Trustee Michael Montemayor, BHPD Robert Kosin, Dir. Of Administration Frederick Clauser, Chief of Police Joanne Sladek, Village Treasurer Douglas Wambach, Village Attorney George Lynch, Village Attorney MINUTES Trustee Sapp motioned to approve the minutes of the Regular Session of November 24, 2003. Trustee Smithe seconded. All present said aye. Motion Approved Trustee Sapp motioned to approve the minutes of the Executive Session of November 24, 2003 with corrections by Attorney Lynch as follows: On page 6, paragraph 3, change "deposition" to trial, and change "schedule extending into 2005" to scheduled in 2004. On page 6, paragraph 6, change "Cashmore" to Monksymonko. Trustee McKevitt seconded. All present said aye. Motion Approved FINANCE – Walter E. Smithe Treasurer's Report - Trustee Smithe motioned to accept the Treasurer's Report for the month of November 2003 as presented. Trustee McKevitt seconded. All present said aye. Motion Approved Presentation of Bills – Trustee Smithe motioned to approve the payment of bills for the month of December 2003 totaling $166,668.80. Trustee Sapp seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1(Horne) Motion Approved Trustee Smithe motioned to approve payment of invoices related to the Bond Issue Series 2003 totaling $75,012.84. Trustee Abboud seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved Overtime - Trustee Smithe motioned to approve $2,873.90 in overtime for November 16 through 30, 2003 and $7,636.09 for December 1 through 15, 2003. Trustee McKevitt seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved Levy Ordinance – Trustee Smithe motioned to adopt the 2003 Levy Ordinance as presented at the Public Hearing. Trustee Abboud seconded. Roll Call. Ayes: 5 (McKevitt, Smithe, Gohl, Abboud, Kempe) Nays: 1 (Sapp) Absent: 1 (Horne) Ordinance 03-24 ROADS AND BRIDGES – Robert G. Abboud 2003 Road Program – Trustee Abboud reported on the status on the 2003 Road Program. He also reported on the Snowplowing Program and the Road Program for 2004. PUBLIC SAFETY – Fritz H. Gohl Monthly Report –Trustee Gohl deferred to Chief Clauser who presented the Police Report for the month of November 2003. Chief Clauser thanked the four-member department assessment team for their work with the CALEA on-site assessment team during the month of December. He also thanked Alice Runvik for her efforts in making the Annual Village Dinner such a success. Police Pension Referendum – Trustee Gohl motioned to place a referendum on the ballot of the next scheduled municipal election asking whether to adopt Article 3 of the Illinois Pension Code. Trustee Smithe seconded. All present said aye. Resolution 03-22 BUILDING AND ZONING – Theodore L. Horne Building Permit Report – In the absence of Trustee Horne, Robert Kosin reported that there were 17 building permits issued during the month of November 2003. These include 5 residences, 2 additions, 1 alteration, 1 pool, 3 garages, 1 stable, 1 demolition, and 3 septic. There were 27 residential permits issued in the year 2003. Business Park Zoning District – No action was taken. PLANNING – Daria G. Sapp Plan Commission Report – Trustee Sapp reported that the Plan Commission had not met in December. The Board of Health had not met because the scheduled speaker was unable to attend. The Land Use Committee has vacancies to be filled before the January meeting is held. Fair Meadows Letter of Credit – Trustee Sapp motioned to approve a new Letter of Credit for Fair Meadows Estates Subdivision. Trustee Smithe seconded. All present said aye. Resolution 03-23 HEALTH, INSURANCE – Daria G. Sapp No report was given. BUILDING & GROUNDS, ENVIRONMENT – Julie McKevitt Monthly Report – Trustee McKevitt reported that work is continuing in the Police dispatch area. Solid Waste Management – Trustee McKevitt reported she received a monthly recycling report today from Groot for November 2003 which she will incorporate into the Village's monthly report. ATTORNEY – George Lynch Attorney Lynch stated that matters of litigation will be addressed in Executive Session. ADMINISTRATION – James A. Kempe Annual Meeting Calendar – Trustee Sapp motioned to accept the 2004 Meeting Schedule with a correction to the Christmas holiday date. Trustee Abboud seconded. All present said aye. Motion Approved Appointment - Trustee Sapp motioned to authorize President Kempe to appoint Thomas J. Magner to the Land Use Committee. Trustee Smithe seconded. All present said aye. Motion Approved Wamberg Development – Attorney Wambach reported on the status of the Intergovernmental Agreement with the Village of Barrington regarding the Wamberg Development. Trustee Abboud motioned to adjourn to Executive Session to discuss legal matters at 10:15 p.m. Trustee Sapp seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved EXECUTIVE SESSION PUBLIC SESSION President Kempe called the Public Session to order at 11:20 p.m. Attorney - Trustee Smithe motioned to authorize the Village Attorney to appeal the decision of Judge Sullivan in the Duda disconnection case (J.L.R. Investments vs. Barrington Hills). Trustee Sapp seconded. All present said aye. Motion Approved Trustee Abboud motioned to authorize the Village Attorney to proceed with a response to the disconnection request from Monksymonko. Trustee Smithe seconded. All present said aye. Motion Approved Trustee Gohl motioned to adjourn the Public Session at 11:30 p.m. Trustee McKevitt seconded. All present said aye. Meeting Adjourned Approved ____________________ Village Board Meeting December 22, 2003 – Page 4