VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting November 24, 2003 President Kempe called the meeting to order at 7:00 p.m. Roll Call. Present Guests James A. Kempe, President Alex Gilberts, Resident Robert G. Abboud, Jr., Trustee Bonnie Duresa, Resident Fritz H. Gohl, Trustee Stew Gully, Resident Daria G. Sapp, Trustee Dan Shea, Fox River Grove Walter E. Smithe, Trustee Shirley Beene, Cary Julie McKevitt, Trustee Mary Bradford-White, BHCT Robert Kosin, Dir. Of Administration Elizabeth Bramsen, BHCT Frederick Clauser, Chief of Police David Cervais, MCHPO Joanne Sladek, Village Treasurer Natalie Karney, McHenry Douglas Wambach, Village Attorney Marc Munaretts, Algonquin MINUTES Trustee Sapp motioned to approve the minutes of the Regular Session of October 27, 2003 with the following corrections: on page 2, paragraph 3 change on schedule to "behind schedule", and add "but we do expect to complete the project by the next Board Meeting". On page 4, paragraph 5, change building to "lobby". Trustee McKevitt seconded. All present said aye. Motion Approved Trustee Abboud motioned to approve the minutes of the Executive Session of October 27, 2003. Trustee Horne seconded. All present said aye. Motion Approved Trustee Abboud motioned to approve the minutes of the Special Meeting of October 30, 2003. Trustee Sapp seconded. Motion Approved FINANCE – Walter E. Smithe Treasurer's Report - Trustee Smithe motioned to accept the Treasurer's Report for the month of October 2003 as presented. Trustee Sapp seconded. All present said aye. Motion Approved Presentation of Bills – Trustee Smithe motioned to approve the payment of bills for the month of November 2003 totaling $253,390.85. Trustee McKevitt seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved Overtime - Trustee Smithe motioned to approve $5,913.87 in overtime for October 16 through 30, 2003 and $4,079.99 for November 1 through 15, 2003. Trustee Horne seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved Levy Discussion – Trustee Smithe introduced Ron Amen, Auditor for the purpose of presenting three options for increasing the amount to be levied on property taxes in December 2003. After discussion, the trustees expressed their opinions to Trustee Smithe. President Kempe requested that the Public Hearing be held on December 22, 2003 at 6:30 p.m., prior to the scheduled Board Meeting and stated that the levy will need to be passed at that meeting so that revenues can be received in 2004. ROADS AND BRIDGES – Robert G. Abboud 2003 Road Program – Trustee Abboud reported that the 2003 road projects are almost finished. Roads completed are Ridge, Algonquin, south Meadow Hill, and Church. Remaining work should be finished within 14 days. Drainage and culvert projects on Cuba Road are complete. Dispatch procedures for snowplowing will be addressed at a meeting with the Village Engineer, Police Chief, and Director of Administration on November 25, 2003. Motion Approved PUBLIC SAFETY – Fritz H. Gohl Monthly Report –Trustee Gohl deferred to Chief Clauser who presented the Police Report for the month of September 2003. Mutual Aid Agreement – Trustee Gohl motioned to approve an intergovernmental agreement with the Village of Algonquin that would provide for mutual police assistance between the two villages. Trustee Sapp seconded. All present said aye. Resolution 03-20 Surplus Property - Trustee Gohl motioned to approve the sale of surplus items no longer necessary or useful to the Village. Trustee Abboud seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Ordinance 03-23 BUILDING AND ZONING – Theodore L. Horne ZBA Report – Trustee Horne reported that the Zoning Board of Appeals had met this month and discussed three items of business. A review was conducted on the proposed Business Park Zoning District and continued to the December meeting. A review was made of legal, but non- conforming lots in the Village. No change was recommended by the ZBA. President Kempe requested that another review be undertaken of minumum lot width on legal but non-conforming lots. Trustee Horne requested that signs be posted whenever legal notices are published regarding a property hearing. It was the consensus of the Board that the posting of the property was a reasonable requirement. Artificial Lake – Trustee Horne motioned to approve a Special Use Permit for an artificial lake at 385 Spring Creek Road. Trustee Smithe seconded. All present said aye. Resolution 03-21 Building Permit Report – There were 11 building permits issued during the month of October 2003. These include 2 residences, 1 addition, 2 pools, 2 garages, 1 gazebo, 2 demolitions, and 1 site development. PLANNING – Daria G. Sapp Plan Commission Report – Trustee Sapp reported that the Plan Commission had met to review the Comprehensive Plan, and that the Commission will be working on revisions for some time. McHenry County Historic Preservation Commission – Dan Shea, District 1 Representative of the McHenry County Board, introduced Bonnie Duresa, who introduced David Gurvais, who made a presentation on the goals of the Commission. He suggested an intergovernmental agreement between the Village and the Commission for the purpose of future plaqing and certification of historic properties in Barrington Hills. Trustee Horne requested that a draft of the agreement be reviewed by the Village Attorney and taken before the Plan Commission for review. Barrington Hills Conservation Trust – Trustee Sapp introduced Mary Bradford-White, who announced that Horizon Farm's owners had dedicated more than 421 acres of natural areas to the Trust. HEALTH, INSURANCE – Daria G. Sapp Insurance – Trustee Sapp reported that renewal of the annual contract for Workers' Comp with the Illinois Public Risk Fund needed approval by the Board. Trustee Sapp motioned to accept the contract. Trustee Horne seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved BUILDING & GROUNDS, ENVIRONMENT – Julie McKevitt Solid Waste Management – Trustee McKevitt reported she received the monthly recycling report from Groot for September and October 2003. Of the total collections in September, 15.83 % was recyclables diverted from landfills, and in October 17.57% was recyclables diverted from landfills. Total number of homes serviced was 1153 each month. ATTORNEY – Douglas Wambach Intergovernmental Agreement – Attorney Wambach reported that the Wamberg Family Trust is pursuing the resolution of the differences between the Villages of Barrington and Barrington Hills regarding the intergovernmental agreement. Attorney Wambach stated that matters of litigation will be addressed in Executive Session. ADMINISTRATION – James A. Kempe Public Safety Salary Review - Trustee Abboud motioned to remove from the table his motion that the Board approve a 3-½% increase in salaries for the Police Department personnel. Trustee Smithe seconded. All present said aye. After discussion, Trustee Abboud amended the original motion to include all Village personnel. Trustee Smithe seconded. All present said aye. Trustee Sapp amended the motion to include retroactive pay increases back to November 1, 2003. Trustee Abboud seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 1 (Horne) Absent: 0 Motion Approved Appointment - Trustee Sapp motioned to authorize President Kempe to appoint Cheryl Quick to the Land Use Committee. Trustee Smithe seconded. All present said aye. Motion Approved Annual Meeting Calendar – The proposed meeting calendar for 2004 was distributed to the Board for review and acceptance at the December 2003 Board Meeting. Police Pension Referendum – The petitions have been received by the Village Clerk regarding the creation of a Police Pension. Trustee Smithe motioned to adjourn to Executive Session to discuss legal matters at 11:10 p.m. Trustee Gohl seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved EXECUTIVE SESSION PUBLIC SESSION President Kempe called the Public Session to order at 12:00 a.m. Trustee Smith motioned to adjourn the Public Session at 12:05 a.m. Trustee McKevitt seconded. All present said aye. Meeting Adjourned Approved ____________________ Village Board Meeting November 24, 2003 – Page 5