1.1 VILLAGE OF BARRINGTON HILLS Meeting of the Regular Meeting October 27, 2003 President Kempe called the meeting to order at 7:00 p.m. Roll Call. Present Guests James A. Kempe, President Rick Rashman, Resident Robert G. Abboud, Jr., Trustee Kay Schuppert, Resident Fritz H. Gohl, Trustee George Schuppert, Resident Daria G. Sapp, Trustee Michael Lukich, Village Engineer Walter E. Smithe, Trustee Elaine M. Ramesh, Resident Julie McKevitt, Trustee John Rosene, Resident Robert Kosin, Dir. Of Administration George Moser, IL Terrorism Task Force Frederick Clauser, Chief of Police Robert Hagglund, Resident Marla J. Russo, Village Clerk George Lynch, Village Attorney *Theodore L. Horne, Pro-Tem arrived at 7:04 p.m. MINUTES Trustee Sapp motioned to approve the minutes of the Regular Session of September 22, 2003. Trustee McKevitt seconded. All present said aye. Motion Approved Trustee Sapp motioned to approve the minutes of the Executive Session of September 22, 2003. Trustee Smithe seconded. All present said aye. Motion Approved FINANCE – Walter E. Smithe Treasurer's Report - Trustee Smithe motioned to accept the Treasurer's Report for the month of September 2003 as presented. Trustee Sapp seconded. All present said aye. Motion Approved Presentation of Bills – Trustee Smithe motioned to approve the payment of bills for the month of October 2003 totaling $ 322,908.49. Trustee Sapp seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved Overtime Report – Trustee Smithe motioned to approve overtime expenses of $1,951.71 for September 16 through 30, 2003 and $4,582.06 for October 1 through 15, 2003. Trustee Abboud seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved ROADS AND BRIDGES – Robert G. Abboud 2003 Road Program – Trustee Abboud reported that the road projects are behind, but we do expect to complete the project by the next Board Meeting. There will be a Special Meeting on Thursday, October 30, 2003 at 6:00 p.m. to discuss and approve the bids for drainage road repairs throughout the Village. Snow Plow Service Agreement - Three snowplow bids were presented to the Board by Michael Lukich, Village Engineer. Trustee Abboud motioned to accept the bid from Plote, Inc. Elgin, Illinois, for the 2003-04 snowplowing season. Trustee Sapp seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved Road Repairs - Trustee Abboud motioned to pay an invoice from Integrity Maintenance for repair of a sinkhole on Honeycutt Road, in the amount of $2,485.00. Trustee McKevitt seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved PUBLIC SAFETY – Fritz H. Gohl Monthly Report –Trustee Gohl deferred to Chief Clauser who presented the Police Report for the month of September 2003. Squad Purchase - Trustee Gohl motioned to approve the purchase of 3 new Police vehicles, by amending the Lease-Purchase Agreement with Ford Motor Credit Company. Trustee Abboud seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Ordinance 03-21 Surplus Property - Trustee Gohl motioned to approve the sale of surplus items no longer necessary or useful to the Village. Trustee Abboud seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Ordinance 03-22 Mutual Aid Agreement – Mr. George Moser, a member of the State of Illinois Terrorism Task Force and Chief Clauser presented information about a mutual aid agreement created by the State to address emergency situations beyond the capabilities of existing mutual aid agreements. They recommended that the Board enter into this agreement. Trustee Sapp motioned to approve the Illinois Law Enforcement Mutual Aid Agreement between the Village and the Illinois Law Enforcement Alarm System. Trustee Abboud seconded. All present said aye. Resolution 03-19 Police Pension Report – Pursuant to instruction of the Board's Personnel Committee, Chief Clauser presented a report about implementing a Police Pension in the Village. The President directed that the matter be placed on the agenda for the November 2003 Board Meeting for review and action at that time. Emergency Operations Plan Report – A summary of the Village's newly prepared Comprehensive Emergency Operations Plan was presented by Chief Clauser. He advised that the plan had already been reviewed and approved by three of the five Fire Districts serving the Village. Further reviews are in progress. The Chief also advised that the Plan would be presented for formal review and adoption at the Board's November 2003 meeting. Neighborhood Watch - It was reported that there would be a Neighborhood Watch Meeting on November 11, 2003 at 7:30 p.m. at the Barrington Hills Village Hall. Award - Chief Clauser reported that the Police Department had recently received the 3rd place award in the "National Chief's Challenge for Traffic Safety", a program sponsored by the U.S. Department of Transportation and the National Highway Traffic and Safety Administration. The award is for the Police Department's comprehensive approach to insuring traffic safety with such programs as speeding and impaired motorist enforcement, child car seat inspections, and public education. BUILDING AND ZONING – Theodore L. Horne ZBA Report – Trustee Horne reported that the Zoning Board of Appeals had met this month. Trustee Horne proposed that the Board request the ZBA to review provisions of the Zoning Code Ordinance that deals with legal and non-conforming lots. Building Permit Report – There were 17 building permits issued during the month of September 2003. These include 4 residences, 3 additions, 2 alterations, 4 garages, 2 septic repairs, and 2 demolitions. PLANNING – Daria G. Sapp Plan Commission Report – Trustee Sapp gave the monthly report of the Plan Commission. Comprehensive Plan Review - Trustee Sapp motioned that the Board direct the Plan Commission to review and revise the Comprehensive Plan. Trustee Abboud seconded. All present said aye. Motion Approved HEALTH, INSURANCE – Daria G. Sapp Insurance – There was no report given. BUILDING & GROUNDS, ENVIRONMENT – Julie McKevitt Monthly Report – Trustee McKevitt reported that the lobby improvements are complete. Solid Waste Management – Trustee McKevitt reported she did not receive the monthly recycling report from Groot. The company will supply the information to her next month. Library Book Drop - Trustee McKevitt reported that due to the success of the book drop program, the library intends to add a second book drop in the vestibule of the Village Hall. ATTORNEY – George Lynch Attorney Lynch stated that matters of litigation will be addressed in Executive Session. ADMINISTRATION – James A. Kempe Public Safety Salary Review - Trustee Abboud motioned that the Board approve a 3-½% increase in salaries for the Police Department personnel. Trustee Smithe seconded. After discussion, Trustee Abboud motioned to table his motion. Trustee Smithe seconded. All present said aye. Motion Approved ETSB Appointment - Trustee Sapp motioned to authorize President Kempe to appoint Patrick Hennelly to the Emergency Telephone System Board. Trustee Horne seconded. All present said aye. Motion Approved IMRF-ERI Program - Trustee Horne motioned to request a cost estimate from the Illinois Municipal Retirement Fund for The Early Retirement Incentive Program. Trustee Sapp seconded. All present said aye. Motion Approved Meeting Time - It was the general consensus of the Board that all future Village Board Meetings will begin at 7:00 p.m. Trustee Sapp motioned to adjourn to Executive Session to discuss legal matters at 10:55 p.m. Trustee McKevitt seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved EXECUTIVE SESSION PUBLIC SESSION President Kempe called the Public Session to order at 11:57 p.m. Trustee Horne motioned to have the Village Attorney file a motion with Judge Sullivan to reconsider the Duda case. Trustee Sapp seconded. All present said aye. Motion Approved Trustee Sapp motioned to adjourn the Public Session at 11:59 p.m. Trustee McKevitt seconded. All present said aye. Meeting Adjourned Approved ____________________ Village Board Meeting October 27, 2003 – Page 2