1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting August 25, 2003 President Kempe called the meeting to order at 8:00 p.m. Roll Call. Present Guests James A. Kempe, President Alexander Gilberts, Resident Theodore L. Horne, Pro-Tem David Peregein, Falcon Construction, Robert G. Abboud, Jr., Trustee Robert Best, Attorney Fritz H. Gohl, Trustee Elizabeth Robins, Resident Daria G. Sapp, Trustee Marty Robins, Resident Walter E. Smithe, Trustee Kevin Tobin, Chicago, IL Julie McKevitt, Trustee Robert Kosin, Director of Administration Frederick Clauser, Chief of Police Marla J. Russo, Village Clerk Doug Wambach, Village Attorney MINUTES Trustee Horne motioned to approve the minutes of the Regular Session of July 28, 2003 with the following corrections: on page 3, paragraph 6, add "the Village decided not to sponsor this event. No motion was made to approve this event", and on page 3, paragraph 7 add "19%" before recyclables. Trustee Smithe seconded. All present said aye. Motion Approved Trustee Sapp motioned to approve the minutes of the Executive Session of June 28, 2003. Trustee Abboud seconded. All present said aye. Motion Approved Trustee McKevitt motioned to approve the minutes of the Special Meeting of August 13, 2003. Trustee Abboud seconded. All present said aye. Motion Approved FINANCE – Walter E. Smithe Treasurer's Reports - Trustee Smithe motioned to accept the Treasurer's Report for the month of July 2003 and the Quarterly Report as presented. Trustee Abboud seconded. All present said aye. Motion Approved Presentation of Bills – Trustee Smithe motioned to approve the payment of bills for the month of August 2003 totaling $134,179.14. Trustee Sapp seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved Overtime Report – Trustee Smithe motioned to approve overtime expenses of $3,927.68 for July 16, through 31, 2003 and $2778.16 for August 1, through 15, 2003. Trustee Horne seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved FY 2003 Audit Report – Trustee Smithe motioned to approve the Annual Financial Report for Fiscal Year Ended April 30, 2003, as prepared by the accounting firm of Lauterbach & Amen, LLP. Trustee Abboud seconded. All present said aye. Motion Approved ROADS AND BRIDGES – Robert G. Abboud 2003 Road Program – Trustee Abboud announced he intends to distribute a weekly newsletter on the road work. PUBLIC SAFETY – Fritz H. Gohl Monthly Report –Trustee Gohl deferred to Chief Clauser who presented the Police Report for the month of July 2003. The dedication of Plum Tree Road as a Scenic Road will be held on September 28, 2003 at 1:00 p.m. at 1001 Plum Tree Road. The Police Department earned a trophy, "Traffic Safety Challenge 32nd Place" for their 2002 Traffic Safety Program, which was under the command of Lt. Gallagher and Sgt. Colditz. Riding for A Cure – Trustee Sapp motioned to approve a permit, with the correct insurance information, allowing the American Cancer Society to conduct an event in the Village on September 22, 2003. Trustee McKevitt seconded. All present said aye. Resolution 03-16 River Road Speed Limit – No action was taken. Solicitor's Ordinance – The Village Attorney, President Kempe, Chief Clauser, and Mr. Kosin are working on an amendment to Sections 3-3-1, (Title) of the Village Code. A Special Meeting has been scheduled for September 4, 2003 at 7:00 p.m. in the Alexander MacArthur Room. BUILDING AND ZONING – Theodore L. Horne Building Permit Report - There were 11 building permits issued during the month of July 2003. These include 4 additions, 1 stable, 2 garages, 2 septic repairs, 1 demolition, and 1 site development. Stearns Special Use Permit - Trustee Horne reported that the Zoning Board of Appeals had reviewed a Special Use application to construct an artificial pond at 175 Old Sutton Road. The ZBA recommends approving this request. Trustee Horne motioned to issue the Special Use Permit. Trustee Smithe seconded. All present said aye. Resolution 03-17 Building Code Amendment - Trustee Horne motioned to approve an amendment to Title 4 (Building Code) of the Village Code regarding the supervision of alarms. Trustee Smithe seconded. All present said aye. Ordinance 03-17 PLANNING – Daria G. Sapp Monthly Report – Trustee Sapp reported that the Plan Commission had not met in August, 2003. BAGOG Water Resource Initiative - Trustee Sapp reported that this committee continues to meet. BACOG Impact Fees – No action was taken. HEALTH, INSURANCE – Daria G. Sapp Insurance – Trustee Sapp reported that the annual renewal of our disability insurance policy begins September 1, 2003 and ends August 31, 2004. Trustee Sapp motioned to renew the policy with the Standard Insurance Company as proposed. Trustee Smithe seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved BUILDING & GROUNDS, ENVIRONMENT – Julie McKevitt Monthly Report – Trustee McKevitt reported that replacement of the tile in the hallway and updating the bathrooms to ADA requirements is in the works. And the well for the water in the building has been replaced. Solid Waste Management – Trustee McKevitt reported that of the 207.45 tons of residential waste collected in June 2003, 19% was recyclables diverted from landfills. ATTORNEY – Douglas Wambach Attorney Waumbach stated that matters of litigation will be addressed in Executive Session. ADMINISTRATION – James A. Kempe Appointment ETSB – Trustee Abboud motioned to appoint Trustee Smithe to serve. Trustee Sapp seconded. All present said aye. Motion Approved Cingular Site Lease – Trustee Abboud motioned to accept the Third Amendment to Site Agreement #53 with Cingular Wireless. Trustee McKevitt seconded. All present said aye. Resolution 03-18 Wamberg Development – The Village of Barrington would like to settle on a boundary agreement and an IGA before the Wamberg Development is settled. There is Joint Meeting of the Village Boards of Barrington Hills and Barrington scheduled for July 28, 2003 at 7:00 p.m. at the Barrington Village Hall. Trustee Smithe motioned to adjourn to Executive Session to discuss legal matters at 11:25 p.m. Trustee McKevitt seconded. Roll Call. Ayes 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the Public Session to order at 12:02 a.m. Trustee Sapp motioned to adjourn the Public Session at 12:03 a.m. Trustee Smithe seconded. All present said aye. Meeting Adjourned Approved ____________________ Village Board Meeting August 25, 2003 – Page 2