1.1 VILLAGE OF BARRINGTON HILLS Meeting of the Regular Meeting June 23, 2003 President Kempe called the meeting to order at 6:30 p.m. Roll Call. Present Guests James A. Kempe, President Arlene Ryndak, Resident Theodore L. Horne, Pro-Tem Garrett Boehm, Attorney Robert G. Abboud, Jr., Trustee Joanne Sladek, VillageTreasurer Fritz H. Gohl, Trustee Daria G. Sapp, Trustee Walter E. Smithe, Trustee Julie McKevitt, Trustee Robert Kosin, Dir. Of Administration Frederick Clauser, Chief of Police Marla J. Russo, Village Clerk George Lynch, Village Attorney MINUTES Trustee Sapp motioned to approve the minutes of the Regular Session of May 19, 2003 with corrections follows: on page 1, paragraphs 1 and 2, add "except Trustee Horne" after All present said aye; on page 3 paragraph 9, insert "225.3" before tons and "24%" before was; on page 4, paragraph 1, membership of the Personnel Committee was corrected to "Trustees Smithe and Gohl"; on page 4 paragraph 4, add "except Trustee Gohl" after All present said aye; on page 4 paragraph 7, add "The Committee will consist of Trustees Sapp and Gohl, Attorney Wambach and, to be asked, Plan Commissioners Wolfgram and Bosworth". Trustee Abboud seconded. All present said aye. Motion Approved Trustee Sapp motioned to approve the minutes of the Executive Session of May 19, 2003. Trustee McKevitt seconded. All present said aye. Motion Approved Trustee Horne motioned to approve the minutes of the Special Meeting of May 28, 2003. Trustee Sapp seconded. All present said aye. Motion Approved Trustee Horne motioned to approve the minutes of the Special Meeting of June 4, 2003. Trustee McKevitt seconded. All present said aye. Motion Approved Trustee Sapp motioned to approve the minutes of the Executive Session of June 4, 2003. Trustee Horne seconded. All present said aye. Motion Approved Trustee Sapp motioned to approve the minutes of the Special Meeting of June 9, 2003 with item 2 in paragraph 3 corrected to read "Future disconnection". Trustee Smithe seconded. All present said aye. Motion Approved Trustee Sapp motioned to approve the minutes of the Special Joint Meeting of June 11, 2003 with a correction on page 2 paragraph 2 to read "There was discussion about Lot 5. The Village of Barrington Hills Board has received a recommendation from the ZBA that it should be zoned Commercial B-3 (Business Park Zone)." Trustee Smithe seconded. All present said aye. Trustee Horne abstained. Motion Approved FINANCE – Walter E. Smithe Treasurer's Report - Trustee Abboud motioned to accept the Treasurer's Report for the month of May 2003 as presented. Trustee McKevitt seconded. All present said aye. Motion Approved Presentation of Bills – Trustee Smithe motioned to approve the payment of bills for the month of June 2003 totaling $ 156,499.87. Trustee McKevitt seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved Overtime Report – Trustee Smithe motioned to approve overtime expenses of $2,184.45 for May 1, through 15, 2003, and $4,372.81 for May 16 through 31, 2003, and $5,246.96 for June 1, through 15, 2003. Trustee Horne seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved Designated Depositories – Trustee Smithe motioned to adopt the amended list of designated depositories for Village Funds. Trustee Sapp seconded. All present said aye. Ordinance 03-13 Trustee Abboud motioned to convene the Public Hearing regarding the Appropriation Ordinance. Trustee Smithe seconded. All present said aye. Meeting Convened PUBLIC HEARING No persons were present nor comments received. Trustee Horne motioned to adjourn the Public Hearing and return to the Regular Session. Trustee Abboud seconded. All present said aye. Hearing Adjourned Appropriations Ordinance – Trustee Smithe motioned to adopt the Appropriations Ordinance for fiscal year 2004. Trustee Sapp seconded. All present said aye. Ordinance 03-14 ROADS AND BRIDGES – Robert G. Abboud 2003 Road Program – Trustee Abboud motioned that we approve $160,000 allocated in the budget for Algonquin Township Road District to do some roadwork on River Road. Trustee Smithe seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved Brinker Road Project – Trustee Abboud announced that the resurfacing of Brinker Road will begin on July 7, 2003 with an anticipated completion date of October 3, 2003. Trustee Abboud motioned to convene the Public Hearing for the purpose of the vacation of Crabapple Lane. Trustee Smithe seconded. All present said aye. Hearing Convened PUBLIC HEARING Attorney Garrett Boehm addressed the Board regarding the interest of his client in the vacation of the property that is an extension of Crabapple Lane. The Village makes no use of the property. Trustee Horne motioned to adjourn the Public Hearing and return to the Regular Session. Trustee Abboud seconded. All present said aye. Hearing Adjourned Crabapple Vacation – Upon consideration of a vacation request of Crabapple Lane by Attorney Garrett Boehm for residents Mr. & Mrs. Sipple, Trustee Abboud made the motion to vacate that portion of the roadway as described by the Village Engineer. Trustee Smithe seconded. All present said aye. Ordinance 03-15 PUBLIC SAFETY – Fritz H. Gohl Monthly Report –Trustee Gohl deferred to Chief Clauser who presented the Police Report for the month of May 2003. BUILDING AND ZONING – Theodore L. Horne ZBA Report – Trustee Horne reported that the Zoning Board of Appeals had met to discuss a special use artificial pond. The hearing was continued. Building Permit Report – There were 11 building permits issued during the month of May 2003. These include 3 residences, 2 additions, 2 garages, 2 pools, 1 tennis court, and 1 tent. PLANNING – Daria G. Sapp Trustee Sapp reported that the new appointments for the Plan Commission are: Daniel Wolfgram, Chairman, Ken Bosworth, Vice-Chairman, and Lou Anne Majewski, Secretary. HEALTH, INSURANCE – Daria G. Sapp Insurance – Trustee Sapp reported that the Employee Medical Plan expires on June 30, 2003. The new proposals were presented, and Trustee Sapp motioned to approve Option A from The New England. Trustee Horne seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved There was a discussion regarding providing a Flexible Benefits Plan to augment the Employee Medical Plan. Trustee Sapp recommended that this issue be considered with the discussion on compensation and pension. BUILDING & GROUNDS, ENVIRONMENT – Julie McKevitt Monthly Report – Trustee McKevitt reported that projects for the 2003-2004 fiscal year are as follows: new floor tile in the entryway to the MacArthur Room, a vestibule for the the south entrance, and the replacement of the radio console that is in progress. Also several AC compressors were replaced. Solid Waste Management – Trustee McKevitt reported that of the 45.38 tons of residential waste collected in May 2003, 18.8 % was recyclables diverted from landfills. Trustee McKevitt handed out a recycling analysis for 2003, showing an increase in recycling. ATTORNEY – George Lynch Attorney Lynch stated that matters of litigation will be addressed in Executive Session. ADMINISTRATION – James A. Kempe Land Use Committee – Trustee Abboud motioned to pass a resolution authorizing the Village President to create a committee of advisors on land use and developmental proposals. Trustee Smithe seconded. All present said aye. Resolution 03-15 Information regarding mosquito spraying is available at the Village website and through the Northwest Mosquito Abatement District which covers the Cook County portion of the Village. Communication Committee - no report was given. By the consensus of the members present, the Regular Village Board Meeting of July 28, 2003 shall be scheduled at 7:00 p.m. to 10:00 p.m. Trustee Abboud motioned to adjourn to Executive Session to discuss legal matters at 9:08 p.m. Trustee Smithe seconded. Roll Call. Ayes 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the Public Session to order at 10:04 p.m. Trustee Sapp motioned to adjourn the Public Session at 10:05 p.m. Trustee Smithe seconded. All present said aye. Meeting Adjourned Approved ____________________ Village Board Meeting June 23, 2003 – Page 2