VILLAGE OF BARRINGTON HILLS Meeting of the Regular Meeting May 19, 2003 President Kempe called the meeting to order at 8:00 p.m. Roll Call. Present Guests James A. Kempe, President Janet Agnoletti, BACOG Theodore L. Horne, Pro-Tem Marty Robbins, Resident Robert G. Abboud, Jr., Trustee Elizabeth Robbins, Resident Fritz H. Gohl, Trustee Butch Borgmann, Resident Daria G. Sapp, Trustee Karen Rosene, Resident Walter E. Smithe, Trustee John Rosene, Resident Julie McKevitt, Trustee Alexander Gilberts, Resident Robert Kosin, Dir. Of Administration Joanne Sladek, Treasurer Frederick Clauser, Chief of Police Brad Fleck, Village of Cary Marla J. Russo, Village Clerk Robert Best, Attorney George Lynch, Village Attorney Corinne Pierog, B.A.A.C. Joe Messer, Resident Robert Hamilton, Vill. Engineer John Peterson, Legg Mason Connie Bischof, Resident Tony Bischof, Resident Frank Iatorolla, San Francisco, CA MINUTES Trustee Sapp motioned to approve the minutes of the Regular Session of April 28, 2003. Trustee McKevitt seconded. All present said aye, except Trustee Horne. Motion Approved Trustee Sapp motioned to approve the minutes of the Executive Session of April 28, 2003. Trustee Abboud seconded. All present said aye, except Trustee Horne. Motion Approved FINANCE – Walter E. Smithe Treasurer's Report - Trustee Smithe motioned to accept the Treasurer's Report for the month of April 2003 as presented. Trustee Horne seconded. All present said aye. Motion Approved Presentation of Bills – Trustee Smithe motioned to approve the payment of bills for the month of May 2003 totaling $105,339.96. Trustee McKevitt seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved Overtime Report – Trustee Smithe motioned to approve overtime expenses of $3,113.68 for April 16 through 30, 2003. Trustee Abboud seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Motion Approved Appropriations Transfer – Trustee Horne motioned to adopt the Appropriations Transfer Resolution for Fiscal Year 2003. Trustee Abboud seconded. All present said aye. Resolution 03-11 Radio Console Amendment – Trustee Smithe motioned to accept, as presented, an amendment of the purchase agreement for the radio console. Trustee Abboud seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Ordinance 03-9 Radio Console Finance Agreement - Trustee Smithe Motioned to approve, as presented, the radio console finance agreement. Trustee Abboud seconded. Roll Call. Ayes: 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Resolution 03-12 Legg Mason Report – Trustee Smithe deferred to John Peterson, Financial Advisor with Legg Mason, who presented information regarding the General Obligation Bond Offering. He also presented, if needed, a loan commitment from the Harris Bank. A Special meeting of the Board for the approval of this bond issue will be held on May 28, 2003 at 8:30 p.m. in the Alexander MacArthur Room at the Village Hall. ROADS AND BRIDGES – Robert G. Abboud 2003 Road Program – Trustee Abboud announced that the weight restrictions on Village roads has been lifted. The bidding process is underway for the 2003 Road Program. PUBLIC SAFETY – Fritz H. Gohl Monthly Report –Trustee Gohl presented the Police Report for the month of April 2003. BAAC Run – Trustee Gohl motioned for the acceptance of the BAAC Run as presented by Corinne Perog. Trustee Abboud seconded. All present said aye. Resolution 03-13 Torch Run – Trustee Gohl motioned for the acceptance of the Torch Run as presented. Trustee Abboud seconded. All present said aye. Resolution 03-14 Haeger's Bend U-Turn - Trustee Sapp motioned to accept the ordinance regarding the prohibition of U-turns at Haeger's Bend Road as presented. Trustee Abboud seconded. All present said aye. Ordinance 03-10 BUILDING AND ZONING – Theodore L. Horne ZBA Report – Trustee Horne reported that the Zoning Board of Appeals met as an educational session on the definition of terms typically used in a ZBA meeting. Building Permit Report – There were 8 building permits issued during the month of April 2003. These include 1 residence, 3 additions, 1 demolition, 2 site developments, and 1 pool. PLANNING – Daria G. Sapp Lighting Ordinance – Trustee Sapp motioned to establish certain lighting as a nuisance. Trustee Abboud seconded. All present said aye. Ordinance 03-11 HEALTH, INSURANCE – Daria G. Sapp Insurance – Trustee Sapp reported that the Village's liability insurance does cover the Village for one-day events such as the Torch Run and Clean Up Day. BUILDING & GROUNDS, ENVIRONMENT – Julie McKevitt Monthly Report – Trustee McKevitt presented a mock up of the Village Trustees' Plaque for the front hall of the Village offices. Solid Waste Management – Trustee McKevitt reported that of the 225.3 tons of residential waste collected in April 2003, 24% was recyclables diverted from landfills. ATTORNEY – Douglas Wambach Attorney Wambach stated that matters of litigation will be addressed in Executive Session. ADMINISTRATION – James A. Kempe Police Pension Fund – President Kempe presented to the Board the subject of a Police Pension Fund. Currently, the police officers make voluntary contributions to the Illinois Municipal Retirement Fund. It was proposed to refer the matter to the Personnel Committee. The Fund may require a referendum. Staff was instructed to inform and set up a meeting with the Personnel Committee, composed of Trustees Smithe and Gohl. Insurance Committee – Trustee Horne motioned that an Insurance Committee be a standing committee as proposed. Trustee Abboud seconded. All present said aye. Ordinance 03-12 Appointments – President Kempe proposed the appointment of Daniel Wolfgram as Chairman of the Plan Commission for a one year term ending April 2004. Trustee Horne motioned to approve the appointment. Trustee Sapp seconded. All present said aye, except Trustee Gohl. Motion Approved President Kempe proposed the appointment of George Schuepert as a member of the Zoning Board of Appeals for a five year term ending April 2008. Trustee Horne motioned to approve the appointment. Trustee Abboud seconded. All present said aye. Motion Approved President Kempe proposed the appointment of David Stieper as a member of the Plan Commission for a three year term ending April 2006. Trustee Horne motioned to approve the appointment. Trustee Abboud seconded. All present said aye. Motion Approved McHenry County Stormwater Committee – Brad Fleck, Village of Cary, was introduced as a potential representative of the Village of Barrington Hills to the McHenry County Stormwater Committee. After hearing his presentation, Trustee Sapp motioned to accept the President's proposal to appoint Mr. Fleck as the Village's representative. Trustee Gohl seconded. All present said aye. Motion Approved Wamberg Development Plan – There was discussion regarding the Wamberg property and an intergovernmental agreement with the Village of Barrington. There was proposed a committee be created to discuss it with two Trustees of the Village of Barrington. The Committee will consist of Trustees Sapp and Gohl , Attorney Wambach and Commissioners Wolfgram and Bosworth to be asked. The committee will meet following the joint meeting of the two Villages on June 11, 2003. No other action was taken. Impact Fees – There was discussion on impact fees. No action was taken. Meeting Time - Trustee Smithe motioned to start the June Board meeting at 6:00 p.m. and adjourn no later than 10:00 p.m. Trustee Abboud seconded. Trustee Smithe amended the motion to change meetings times to 6:30 to 10:30 p.m. with the provision that Village Board meetings could be extended or continued. Trustee McKevitt seconded. All present said aye. Motion Approved Bischof-Mitchell – Trustee Abboud motioned to charge Mr. Mitchell for additional fees incurred by the Village for violation of a conservation easement. Trustee Horne seconded. All present said aye. Motion Approved Trustee Smithe motioned to adjourn to Executive Session to discuss legal matters at 11:56 p.m. Trustee Sapp seconded. Roll Call. Ayes 7 (McKevitt, Smithe, Sapp, Gohl, Abboud, Horne, Kempe) Nays: 0 Absent: 0 Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the Public Session to order at 12:43 a.m. Trustee Sapp motioned to adjourn the Public Session at 12:44 a.m. Trustee Gohl seconded. All present said aye. Meeting Adjourned Approved ____________________ Village Board Meeting May 19, 2003 – Page 2