VILLAGE OF BARRINGTON HILLS Meeting of the Regular Meeting April 28, 2003 President Kempe called the meeting to order at 8:00 p.m. Roll Call. Present Guests James A. Kempe, President Lorraine Briggs, Resident Brian J. McManus, Pro-Tem Janet Agnoletti, Resident Francine R. Fossler, Trustee Gerry Kempe, Resident Robert G. Abboud, Jr., Trustee Alexander Gilberts, Resident Fritz H. Gohl, Trustee Lucinda Hanover, Resident Daria G. Sapp, Trustee John Rosene, Resident Robert Kosin, Dir. Of Administration Karen Rosene, Resident Marla J. Russo, Village Clerk Beth Mallen, Resident George Lynch, Village Attorney Edith Aucter, Resident Alfred Schuld, PoliceLieutenant Janice Gohl, Resident Cheryl Quick, Resident Absent Robert Best, Attorney Kevin Tobin, Chicago, IL Theodore L. Horne, Trustee Frank Iatorolla, San Francisco, CA MINUTES Trustee Fossler motioned to approve the minutes of the Regular Session of March 24, 2003 with corrections by Trustee Abboud on page 2, paragraph 7, adding limited after "Meadow Hill Road", adding substantial resurfacing after "Haeger's Bend Road", and changing "sections" to repairs, and a correction by Trustee Sapp on page 4, paragraph 8 changing "Barrington" to BACOG. Trustee McManus seconded. All present said aye. Motion Approved Trustee McManus motioned to approve the minutes of the Executive Session of March 24, 2003. Trustee Abboud seconded. All present said aye. Motion Approved Canvassing Election 2003 - Marla Russo, Village Clerk, read the results of the official votes cast in the April 1, 2003 election. Trustee McManus motioned to accept the election results of the canvas. The three candidates elected were Theodore L. Horne, 486 votes, Julie McKevitt, 579 votes, and Walter E. Smithe III, 646 votes. Trustee Sapp seconded. All present said aye. Motion Approved Retirement Acknowledgements - President Kempe presented plaques of recognition to Brian J. McManus for 20 years of service and to Francine R. Fossler for 6 years of service as Trustees on the Village Board. Oath of Office - Marla Russo, Village Clerk administered the oath of office to Walter E. Smithe III, Trustee for a four year term ending April 2007 and Julie McKevitt, Trustee for a four year term ending April 2007. The newly elected trustees were seated. Trustee Theodore L. Horne was expected to take the Oath of Office on April 29, 2003. FINANCE - Treasurer's Report - Trustee Sapp motioned to accept the Treasurer's Report for the month of March 2003 as presented. Trustee Abboud seconded. All present said aye. Motion Approved Presentation of Bills - Trustee Sapp motioned to approve the payment of bills for the month of April 2003 totaling $176,148.80. Trustee Abboud seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved Trustee Abboud motioned to pay Plote, Inc. $43,784.88 for last month's invoices subject to negotiation and approval of the Village Engineer. Trustee McKevitt seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved Overtime Report - Trustee Sapp motioned to approve overtime expenses of $3,264.14 for March 16 through 30, 2003, and $2,486.34 for April 1 through 15, 2003. Trustee McKevitt seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved ROADS AND BRIDGES - Robert G. Abboud 2003 Road Program - Trustee Abboud presented his monthly report, which included the preparation of the Roads and Bridges projects for 2003. The Village Engineer was directed to determine the status of the bidding for the Brinker Road project by Cook County Two private roads, Jane Lane and Burning Oaks Trail, have requested consideration as a public road, to which the office of the Village Attorney was advised to retieve any prior consideration of these requests. Temporary Weight Limits Amendment - Trustee Abboud motioned to accept the amended overweight ordinance as presented. Trustee Gohl seconded. All present said aye. Ordinance 03-8 PUBLIC SAFETY - Monthly Report - President Kempe deferred to Lt. Schuld who summarized the Police Report for the month of March 2003. BUILDING AND ZONING - Theodore L. Horne ZBA Report - In the absence of Trustee Horne, Robert Kosin reported that the Zoning Board of Appeals had met and granted a variance for Lot 3 in Rolling Hills Subdivision for relief from the average lot width. Building Permit Report - There were 12 building permits issued during the month of March 2003. These include 3 residences, 1 addition, 1 alteration, 4 garages, 1 septic repair, 1 gazebo, and 1 pool. PLANNING - Daria G. Sapp Plan Commission - Trustee Sapp reported that the Plan Commission had met and discussed impact fees, the Wamberg property, and Barrington Ridge development. HEALTH, ENVIRONMENT AND INSURANCE - Daria G. Sapp Solid Waste Management - Trustee Sapp reported that of the 197.71 tons of residential waste collected in March 2003, 17.06% was recyclables diverted from landfills. Environment - Trustee Sapp reported that the BACOG Water Resource Committee continues its research, and the first prairie burn at the Countryside Fire Station was successful. The McHenry and Cook County Forest Preserve Districts will be conducting spraying for Gypsy Moths in May and June, and there is a proposed Hazardous Waste and Clean-Up Day on October 14, 2003 for which the Insurance Committee will look into one-day coverage fees for the event. Insurance -Trustee Sapp presented insurance proposals for property and liability coverage. Trustee Sapp motioned to accept, as presented from The St. Paul Insurance Companies, a policy with terrorism coverage, for a premium of $59,789. Trustee Smithe seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved Trustee Sapp motioned to accept, as presented from General Star Insurance Company, an excess liability policy with terrorism coverage in the amount of $5,000,000, for a premium of $29,700. Trustee Smithe seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved Trustee Sapp motioned to accept, as presented from Royal Insurance Company, an excess liability policy without terrorism coverage in the amount of $5,000,000, for a premium of $15,000. Trustee Abboud seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved Trustee Sapp motioned to accept, as presented from Gulf Insurance Company, an excess liability policy without terrorism coverage in the amount of $10,000,000, for a premium of $20,000. Trustee Smithe seconded. Roll Call. Ayes: 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Motion Approved BUILDING AND GROUNDS - Fritz H. Gohl Monthly Report - Trustee Gohl reported that a spring clean-up of the landscaped areas has been completed by Woodland Nurseries. Tree pruning and spraying by Davey Tree Expert Company, East Dundee, IL is scheduled for next week, and three Spruce trees will be replaced. ATTORNEY - George Lynch Attorney Lynch stated that matters of litigation will be addressed in Executive Session. ADMINISTRATION - James A. Kempe President Pro-Tem - President Kempe proposed the appointment of Theodore L. Horne as President Pro-Tem. Trustee Sapp motioned to approve the appointment. Trustee Smithe seconded. All present said aye. Motion Approved BACOG Alternate - President Kempe proposed the appointment of Daria Sapp as the alternate to BACOG. Trustee Abboud motioned to approve the appointment. Trustee Smithe seconded. All present said aye. Motion Approved Plan Commission Reappointment - President Kempe proposed the reappointment Patrick Hennelly to the Plan Commission for a three year term ending April 2006. Trustee Smithe motioned to approve the reappointment. Trustee Abboud seconded. All present said aye. Motion Approved Plan Commission Reappointment - President Kempe proposed the reappointment of Daniel Wolfgram to the Plan Commission for a three year term ending April 2006. Trustee Sapp motioned to approve the appointment. Trustee Smithe seconded. All present said aye. Motion Approved ZBA Re-Appointment - President Kempe proposed the reappointment of Jonathan Knight to the Zoning Board of Appeals for a five year term ending April 2008. Trustee Abboud motioned to approve the reappointment. Trustee Sapp seconded. All present said aye. Motion Approved Plan Commission Chairman Appointment - President Kempe proposed the appointment of Daniel Wolfgram as Chairman of the Plan Commission for a one year term ending April 2004. Trustee Smithe motioned to approve the appointment. Trustee Sapp seconded. Motion failed. Wamberg Development Plan - The Board discussed the Wamberg property plan. No action was taken. Impact Fee Report - The Board discussed the report given by Janet Agnoletti, BACOG on Impact Fees. No action was taken. Committee Assignments - President Kempe named Walter E. Smithe Chairman of Finance and Personnel, Julie McKevitt Chairman of Buildings & Grounds and Environment, Daria Sapp Chairman of Health & Insurance and Planning, Fritz Gohl Chairman of Public Safety, Robert Abboud Chairman of Roads & Bridges, and Theodore Horne Chairman of Building & Zoning. Trustee Sapp motioned to accept the committee assignments as presented. Trustee Gohl seconded. All present said aye. Motion Approved Trustee Abboud motioned to adjourn to Executive Session to discuss legal matters at 12:13 a.m. Trustee Smithe seconded. Roll Call. Ayes 6 (McKevitt, Smithe, Sapp, Gohl, Abboud, Kempe) Nays: 0 Absent: 1 (Horne) Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the Public Session to order at 12:39 a.m. Trustee Sapp motioned to adjourn the Public Session at 12:40 a.m. Trustee Gohl seconded. All present said aye. Meeting Adjourned Approved ____________________ Village Board Meeting April 28, 2003 - Page 2