1.1 VILLAGE OF BARRINGTON HILLS Meeting of the Regular Meeting February 24, 2003 President Kempe called the meeting to order at 8:00 p.m. Roll Call. Present Guests James A. Kempe, President Cheryl Quick, Resident Brian J. McManus, Pro-Tem Susan McWilliams, Resident Theodore L. Horne, Trustee Rosemary Geisler, Resident Francine R. Fossler, Trustee John Kuechmann, Resident Robert G. Abboud, Jr., Trustee Bob Lehde, Resident Fritz H. Gohl, Trustee Sue Lehde, Resident Daria G. Sapp, Trustee Rick Rashman, Resident Marla Russo, Village Clerk Penny Horne, Resident Robert Kosin, Director of Administration Joe Riha, Resident Frederick Clauser, Chief of Police Larry Kubacki, Resident George Lynch, Village Attorney Alford Zick, Resident Mel Franklin, Resident Walter E. Smithe, Ch. Plan Comm. Mike Garman, Resident Julie McKevitt, Resident Beth Mallen, Resident Karen Rosene, Resident P. Denise Israel, Resident L. MacArthur, Resident Young Chung, Resident Dede Wamberg, Resident David Russo, Resident Nancy Harbottle, Attorney Robert Best, Attorney Joe Messer, Attorney Kevin Tobin, Chicago, IL Sidney End, Chicago, IL Steve Albert, Civil Design Group Frank Iatorolla, San Francisco, CA MINUTES Trustee Sapp motioned to approve the minutes of the Regular Session of January 27, 2003 with corrections by Trustee Abboud, who requested changes to paragraph 3, page 2: change 2002 Road Program to " 2003 Road Program", and change proposal for Fiscal Year 2004 to "proposed projects for the year 2003." Trustee Abboud seconded. All present said aye. Motion Approved Trustee Sapp motioned to approve the minutes of the Executive Session of January 27, 2003. Trustee Fossler seconded. All present said aye. Motion Approved FINANCE –Francine R. Fossler Treasurer's Report - Trustee Fossler motioned to accept the Treasurer's Report for the month of January 2003. Trustee Sapp seconded. All present said aye. Motion Approved Presentation of Bills – Trustee Fossler motioned to approve the payment of bills for the month of February totaling $206,970.43. Trustee Horne seconded. Roll Call. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved Overtime Report – Trustee Fossler motioned to approve overtime expenses of $3,512.06 for January 16 through 31, 2003, $2,801.38, and $2,929.98 for February 1 through 15, 2003. Trustee Abboud seconded. Roll Call. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved Trustee Fossler asked all Trustees to submit their budget requests for Fiscal Year 2004. ROADS AND BRIDGES – Robert G. Abboud 2003 Road Program – Trustee Abboud reported that the proposed road projects for Fiscal Year 2004 include: South end of Meadow Hill, Ridge (Merri Oaks to Oak Knoll), Haeger's Bend (North of Spring Creek to County Line), Haeger's Bend changes to island design, Church and Chapel, and River (Haeger's Bend to end of Village). Monthly Report – Trustee Abboud presented an inspection report on the bridge on Buckley Road. It is safe for travel for the next 2 to 3 years, but we should consider repairing it in the next fiscal year at an approximate cost of $60,000. Trustee Abboud proposed inspections of several other box culverts on Village roads at a cost of not more than $5,000. Algonquin Township has agreed to do some roadwork on River, Church, Chapel, and Haeger's Bend Roads at an approximate cost of $20 per linear foot. Vehicle Road List – Trustee Abboud motioned to approve the vehicle road list ordinance that will enroll Hickory Lane and Old Bartlett Road into the provisions of the Village Code regarding speed limits, weight limits, and stop signs. Trustee Fossler seconded. All present said aye. Ordinance 03-3 Crabapple Vacation – Trustee Abboud motioned to undertake the research for Crabapple Road vacation at the next regular Board meeting. Trustee Horne seconded. All present said aye. Motion Approved IDOT Construction Permit - Trustee Abboud requested a review by the Village Attorney of the IDOT Construction Permit. PUBLIC SAFETY – Brian J. McManus Monthly Report – Trustee McManus deferred to Chief Clauser who summarized the Police Report for the month of January 2003. BUILDING AND ZONING – Theodore L. Horne ZBA Report – Trustee Horne reported that the Zoning Board of Appeals had met in February, and the agenda items will be presented for the Board in the following reports. Building Permit Report – Trustee Horne advised that there were 12 permits issued in January 2003. These include 2 residences, 2 additions, 2 pools, 4 garages, and 2 septic repairs. BUMC Special Use Permit – Nancy Harbottle, attorney for Barrington United Methodist Church, made a presentation to the Board. A Special Use Permit has been requested to build on the southeast corner of the property an 18 foot square storage shed to be screened by landscaping. Trustee Horne motioned to grant the request. Trustee McManus seconded. All present said aye. Resolution 03-1 Setback Text Amendment – Trustee Horne motioned to approve the amended setback text for Section 5-3-9 of the Village Code as recommended by the Zoning Board of Appeals. Trustee Sapp requested that in Section 2(b)iii the words "and that" be added for clarification. Trustee Abboud seconded the amended motion. All present said aye. Ordinance 03-4 PLANNING – Daria G. Sapp Spring Creek Lots 38/39 - Trustee Sapp motioned to accept the final plat consolidation of lots 38 and 39 in the Spring Creek Hills Subdivision to be known as the Schewe Resubdivision. Trustee Horne seconded. All present said aye. Resolution 03-2 HEALTH, ENVIRONMENT AND INSURANCE – Daria G. Sapp Solid Waste Management –Trustee Sapp reported that no report was available this month. Insurance – Trustee Sapp announced that bids are out for insurance coverage and will be available by the end of March 2003. Environment – Trustee Sapp reported that there would be lighting ordinance information for review in the March 2003 Board Meeting packets. Health – Trustee Sapp announced that the Barrington Water Resource Committee has been funded by Barrington and Cuba Townships ($6,000 each) to pay for an intern as they continue their research. Make A Difference Day – Denise Israel, Make A Difference Day Committee Chair, made a request that Saturday, October 18, 2003, and continuing each year on the third Saturday of October, be designated "Make A Difference Day". The Committee proposes collections of discarded electronics and a roadside pickup for the beautification of the Village. The Village Attorney was asked to review roadside liability. BUILDING AND GROUNDS – Fritz H. Gohl Monthly Report – Trustee Gohl reported that the Village has received a letter from the Illinois Department of Corrections stating that the lock-up facilities are in compliance. Drawings for the entryways of the Village Hall are being prepared for presentation. ATTORNEY – George Lynch Attorney Lynch stated that matters of litigation will be addressed in Executive Session. ADMINISTRATION – James A. Kempe Wamberg/Barrington Intergovernmental Agreement – Robert Best, attorney for the Wamberg Family Trust, presented an intergovernmental agreement to the Board for their comments. Trustee Sapp motioned to refer it to the Plan Commission and Zoning Board of Appeals for their comments, and not return it to the Village Board until the package is complete. Trustee Horne seconded the motion. Roll Call. Ayes: 5 (Sapp, Fossler, Horne, McManus, Kempe) Nays: 2 (Gohl, Abboud) Absent: 0 Motion Approved Trustee Sapp motioned to adjourn to Executive Session to discuss legal matters at 10:10 p.m. Trustee Horne seconded. Roll Call. Ayes 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the Public Session to order at 11:47 p.m. Trustee McManus motioned to adjourn the Public Session at 11:48 p.m. Trustee Fossler seconded. All present said aye. Meeting Adjourned Approved ____________________ Village Board Meeting February 24, 2003 – Page 5