1.1 VILLAGE OF BARRINGTON HILLS Meeting of the Regular Meeting December 16, 2002 President Kempe called the meeting to order at 8:04 p.m. Roll Call. Present Absent James A. Kempe, President Francine R. Fossler, Trustee Brian J. McManus, Pro-Tem Daria G. Sapp, Trustee Theodore L. Horne, Trustee Robert G. Abboud, Jr., Trustee Guests Fritz H. Gohl, Trustee Michael Lukich, Village Engineer Marla Russo, Village Clerk Natalie Karney, Land Technology Robert Kosin, Director of Administration Romon Udzielak, Palatine Frederick Clauser, Chief of Police Rich Chlebek, Resident George Lynch, Village Attorney Ron Pavlock, IDOT Officer Michael Montemayor Officer Alexander Fernandez MINUTES Trustee McManus motioned to approve the minutes of the Regular Session of November 25, 2002. Trustee Horne asked that an addition be made to the end of paragraph 8 on page 2, to read "at the time of their initial contact with the Village". On page 3, paragraph 4 add the word "approximately" before $53,872. On page 3, change paragraph 5 to read "Trustee Sapp reported that BACOG's Water Resources Committee is continuing the project of selecting wells to be measured for water depth. A newspaper article reporting TCE contamination near Fox River Grove was cited. It was agreed that the Village staff would inform Village residents near the contamination zone and test several wells in that area." Trustee Horne seconded the motion for the amended minutes. All present said aye. Motion Approved Trustee Horne motioned to approve the minutes of the Executive Session of November 25, 2002. Trustee Abboud seconded. All present said aye. Motion Approved FINANCE –Francine R. Fossler Treasurer's Report – In the absence of Trustee Fossler, President Kempe presented the Treasurer's Report for the month of November 2002. Trustee McManus motioned to accept the report. Trustee Abboud seconded. All said aye. Motion Approved Presentation of Bills – Trustee McManus motioned to approve payment of the bills totaling $128,958.68 for the month of December 2002. Trustee Abboud seconded. Roll Call. Ayes: 5 (Gohl, Abboud, Horne, McManus, Kempe) Nays: 0 Absent: 2 (Sapp, Fossler) Motion Approved Overtime Report – Trustee McManus motioned to approve overtime expenses of $2,735.11 for November 15 through 30, 2002. Trustee Horne seconded. Roll Call. Ayes: 5 (Gohl, Abboud, Horne, McManus, Kempe) Nays: 0 Absent: 2 (Sapp, Fossler) Motion Approved Fiscal Year 2003 Levy – Trustee Abboud motioned to adopt the Fiscal year 2003 Levy as presented at the December 2, 2002 Public Hearing. Trustee McManus seconded. Ordinance 02-19 ROADS AND BRIDGES – Robert G. Abboud 2002 Road Program – Trustee Abboud reported that Chicagoland Paving Company has submitted its second pay request for $46,443.64 for road resurfacing in 2002. The payments of this invoice will come from the Roads and Bridges Fund and the Motor Fuel Tax Fund. He also reported that the work was completed on time and the Village is being billed for less than the bid amount. MFT Resolution – Trustee Abboud motioned to pass an Illinois Department of Transportation Resolution in the amount of $13,000 from the Motor Fuel Tax Fund for payment to Chicagoland Paving Company. Trustee Horne seconded. Resolution 02-23 PUBLIC SAFETY – Brian J. McManus Monthly Report – Trustee McManus deferred to Chief Clauser who summarized the Police Report for the month of November 2002. IDOT Traffic Safety Awards – Chief Ron Pavlock, (Ret.) IDOT Division of Traffic Safety Law Enforcement Liaison presented awards to Officers Fernandez and Montemayor for DUI arrests made during a two-year program. Speed Reduction Ordinance – Trustee Abboud motioned to lower the speed limit on Cuba Road to 30 MPH. Trustee Gohl seconded. All present said aye. Ordinance 02-20 Red Cross Agreement – Trustee Horne motioned to approve a resolution to enter into an agreement with the American Red Cross to provide disaster relief services in a coordinated manner with the Village. Trustee McManus seconded. All present said aye. Resolution 02-24 BUILDING AND ZONING – Theodore L. Horne ZBA Report – Trustee Horne reported that the Zoning Board of Appeals had met to consider an artificial pond on Lot 42 in Spring Creek Hills Subdivision. The matter will be continued to the next scheduled meeting. Trustee Horne will be continuing his research on the subject of setback from water course. There was a discussion about tents. It was referred to the Village Attorney and the ZBA to limit the duration of the use of a tent. Building Permit Report – Trustee Horne advised that there were 16 permits issued in November 2002. These include 2 residences, 4 additions, 1 garage, 3 septic repairs, 1 stable, 2 pools, 1 accessory dwelling, 1 site development, and 1 demolition. PLANNING – Daria G. Sapp Spring Creek Hills Lot 42 Detention – Trustee McManus motioned to accept the amendment to the detention pond boundary on Lot 42 in Spring Creek Hills Subdivision. Trustee Abboud seconded. All present said aye. Resolution 02-22 Subdivision Ordinance Amendment – Following discussion of a code revision regarding the amendment of a plat of the subdivision, Trustee McManus motioned to refer the matter to the Plan Commission. Trustee Abboud seconded. All present said aye. Motion Approved HEALTH, ENVIRONMENT AND INSURANCE – Daria G. Sapp Solid Waste Management – In the absence of Trustee Sapp no report was given. Environment - Trustee McManus requested the Village Engineer investigate a proposed utility pipe going from the Village of Barrington to Paganica. BUILDING AND GROUNDS – Fritz H. Gohl Monthly Report – No report was given. ATTORNEY – George Lynch Attorney Lynch stated that matters of litigation will be addressed in Executive Session. ADMINISTRATION – James A. Kempe 2003 Meeting Schedule –Trustee McManus motioned to adopt the 2003 Meeting Schedule as presented. Trustee Abboud seconded. All present said aye. Motion Approved Wamberg Conservation Easement –Discussion has been referred to the Plan Commission for review. Residents from Oakdene Road were present regarding the traffic on Lake-Cook Road. They were informed that all property owners within 250 feet of the Wamberg property lot lines were notified. It was recommended that they attend the December 17, 2002 meeting at the Village of Barrington. The Plan Commission and the Zoning Board of Appeals will be submitting their analysis. Meeting Agendas – Starting January 2003 all meeting agendas of the Village Board, Zoning Board of Appeals and Plan Commission meetings will appear on the Village Website. Police Pension Fund – Discussion regarding a Police Pension Fund for the sworn officers was deferred until after the April 2003 election. A committee to study the matter will be appointed by the Village President. Trustee McManus motioned to adjourn to Executive Session to discuss legal matters at 9:48 p.m. Trustee Abboud seconded. Roll Call. Ayes: 5 (Gohl, Abboud, Horne, McManus, Kempe) Nays: 0 Absent: 2 (Sapp, Fossler) Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the Public Session to order at 10:38 p.m. Trustee Abboud motioned to adjourn the Public Session at 10:40 p.m. Trustee Horne seconded. All present said aye. Meeting Adjourned Approved ____________________ Village Board Meeting December 16 – Page 4