1.1 VILLAGE OF BARRINGTON HILLS Meeting of the Regular Meeting November 25, 2002 President Kempe called the meeting to order at 8:04 p.m. Roll Call. Present Guests James A. Kempe, President Joanne Sladek, Village Treasurer Brian J. McManus, Pro-Tem Ronald Amen, Lauterbach & Amen Theodore L. Horne, Trustee Janet Agnoletti, BACOG Francine R. Fossler, Trustee Lorraine Briggs, Resident Robert G. Abboud, Jr., Trustee Timothy Bellagamba, Resident Fritz H. Gohl, Trustee Edith Auchter, Resident Daria G. Sapp, Trustee Mary Bradford-White, Resident Marla Russo, Village Clerk Don Kehm, Resident Robert Kosin, Director of Administration Dara Valin, Resident Frederick Clauser, Chief of Police Frank Iatorolla, San Francisco, CA George Lynch, Village Attorney MINUTES Trustee Sapp motioned to approve the minutes of the Regular Session of October 28, 2002. Trustee Abboud asked that a correction be made on Page 4, by inserting a paragraph titled "Communication Commission" that reads "Trustee Abboud motioned to create a Communications Commission. The motion failed for lack of a second." Trustee McManus seconded the amended minutes. All present said aye. Motion Approved Trustee McManus motioned to approve the minutes of the Executive Session of October 28, 2002. Trustee Sapp seconded. All present said aye. Motion Approved FINANCE –Francine R. Fossler Treasurer's Report – Trustee Abboud motioned to accept the Treasurer's Report for the month of October 2002. Trustee McManus seconded. All said aye. Motion Approved Presentation of Bills – Trustee Fossler motioned to approve payment of the bills totaling $207,442.88 for the month of November 2002. Trustee Horne seconded. Roll Call. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved Overtime Report – Trustee Fossler motioned to approve the overtime expenses of $3,353.67 for October 15 through 31, 2002 and $1,725.39 for November 1 through 15, 2002. Trustee Sapp seconded. Roll Call. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved Auditor's Management Letter – Trustee Fossler introduced Ronald Amen, a partner in Lauterbach & Amen, LLP, who addressed the Board on his recommendations following the Fiscal Year 2002 Audit. Trustee Fossler motioned to accept the letter. Trustee Sapp seconded. All present said aye. Motion Approved Public Hearing – Trustee Fossler announced that a Public Hearing Notice has been published for the consideration of the Fiscal Year 2003 Tax Levy. It will be held on December 2, 2002 at 8:00 p.m. at the Village Hall. ROADS AND BRIDGES – Robert G. Abboud Monthly Report – Trustee Abboud reported on the concluding work on the roads for the season. Some patching will continue until the end of December. Phase II of the road program was discussed. PUBLIC SAFETY – Brian J. McManus Monthly Report – Trustee McManus deferred to Chief Clauser who summarized the Police Report for the month of October 2002. BUILDING AND ZONING – Theodore L. Horne ZBA Report – Trustee Horne reported that the Zoning Board of Appeals had not met this month. Building Permit Report – Trustee Horne advised that there were 19 permits issued in October 2002. These include 2 residences, 4 additions, 5 garages, 4 septic repairs, 2 stables, 1 pool, and 1 gazebo. Garden Club Publication – Trustee Horne recommended that "Keepers of the Land", a new publication of the Garden Clubs of Barrington, be distributed to all new residents at the time of their initial contact with the Village. PLANNING – Daria G. Sapp Lake Barrington Intergovernmental Agreement – Trustee Sapp made the motion to approve a resolution accepting a Boundary Agreement with Lake Barrington. Trustee Gohl seconded. All present said aye. Resolution 02-21 Fair Meadows Estates Letter of Credit - Trustee Sapp motioned to accept a letter of credit from the Charter One Bank, Elmhurst, Illinois for the financial guarantee for improvements of Fair Meadows Estates Subdivision. Trustee McManus seconded. Majority present said aye. Motion Approved HEALTH, ENVIRONMENT AND INSURANCE – Daria G. Sapp Solid Waste Management – Trustee Sapp reported that 11.9 per cent of all residential waste was diverted from landfills for recycling during the month of October 2002. A total of 61,400 pounds of recyclables was collected from the 1,131 homes serviced that month. Workers Compensation Insurance – Trustee Sapp motioned to accept the renewal proposal of approximately $53,872.00 for premiums to the Illinois Public Risk Fund for coverage for the year ending December 14, 2003. Trustee McManus seconded. Roll Call. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus) Nays: 0 Absent: 0 Motion Approved Environment – Trustee Sapp reported that BACOG's Water Resources Committee is continuing the project of selecting local wells to be measured for water depth. A newspaper article reporting TCE contamination near Fox River Grove was cited. It was agreed that the Village staff would inform Village residents near the contamination zone and test several wells in that area. BUILDING AND GROUNDS – Fritz H. Gohl Monthly Report – Trustee Gohl reported that a report on the septic system on the east side of the Village Hall is available for the information of the Trustees. CBGC Recognition Award – The Barrington Council of Garden Clubs recognized the efforts of the Barrington Hills Landscape Restoration Committee for its integration of native plant materials in its five-year landscape plan. A certificate was presented to the Village Board by Lorraine Briggs, former Trustee and Chairman of the Landscape Restoration Committee. ATTORNEY – George Lynch Attorney Lynch stated that matters of litigation will be addressed in Executive Session. ADMINISTRATION – James A. Kempe BACOG Impact Fee Report – Janet Agnoletti, Executive Director of BACOG, presented a model ordinance for impact fees to the Board for their review and consideration. Trustee Horne motioned to refer the ordinance to the Plan Commission and the Village Attorney for their review and a recommendation to the Board at a later date. Trustee Sapp seconded. All present said aye. Motion Approved 2003 Meeting Schedule – President Kempe distributed a draft of the Meeting Schedule for 2003 for consideration at the December Board Meeting. Penny Road/East Dundee – The Board discussed the proposed closure of the west end of Penny Road in East Dundee due to its proposed excavation by Prairie Material Gravel Company. An initial meeting has been held, and another is scheduled for December 4, 2002. Robert Kosin, Director of Administration and Michael Lukich, Village Engineer are involved in the discussions with East Dundee, Kane County, Cook County and IDOT. Trustee McManus motioned to adjourn to Executive Session to discuss legal matters at 11:00 p.m. Trustee Fossler seconded. Roll Call. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the Public Session to order at 12:16 a.m. Trustee Abboud motioned to notify residents on Cuba Road that the Village wants to lower the speed limit on Cuba and Buckley Roads to 25 MPH by December 2002 and the residents on Oak Knoll Road of the same lowering of the speed limit on Oak Knoll Road by January 2003. Trustee Gohl seconded. All present said aye. Motion Approved Trustee McManus motioned to adjourn the Public Session at 12:20 a.m. Trustee Horne seconded. All present said aye. Meeting Adjourned Approved ____________________ Village Board Meeting November 25, 2002 – Page 4