1.1 VILLAGE OF BARRINGTON HILLS Meeting of the Regular Meeting October 28, 2002 Present Guests James A. Kempe, President Marla Russo, Village Clerk Brian J. McManus, Pro-Tem John L. Quick, Resident Theodore L. Horne, Trustee Todd Laughman, MCHPC Francine R. Fossler, Trustee Rich Chlebek, Resident Robert G. Abboud, Jr., Trustee Bonnie Duresa, Resident Fritz H. Gohl, Trustee Robert Duresa, Resident Daria G. Sapp, Trustee Bob Dymond, Resident Robert Kosin, Director of Administration Stacey Rashman, Resident Frederick Clauser, Chief of Police Rick Rashman, Resident George Lynch, Village Attorney Frank Iatorolla, San Francisco, CA OATH OF OFFICE Village Clerk Marla Russo swore in John L. Quick as a member of the Zoning Board of Appeals, replacing retiring member Jack Train for a remaining term to April 2007. MINUTES Trustee Abboud motioned to approve the minutes of the Regular Session of September 23, 2002. Trustee Fossler asked that a correction be made on Page 3, Paragraph 3 of the Overtime Report by inserting "McManus" after "Trustee." Trustee Sapp seconded. All present said aye. Motion Approved Trustee McManus motioned to approve the minutes of the Executive Session of September 23, 2002. Trustee Fossler seconded. All present said aye. Motion Approved FINANCE –Francine R. Fossler Treasurer's Report – Trustee Fossler motioned to accept the Treasurer's Report for the month of September, 2002. Trustee Horne seconded. All said aye. Motion Approved Presentation of Bills – Trustee Fossler motioned to approve the bills totaling $517,906.13 for the month of October, 2002. Trustee Abboud seconded. Roll Call. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved Overtime Report – Trustee Fossler motioned to approve the overtime expenses of $3,350.83 for September 16 through 30, 2002 and $2,017.57 for October 1 through 15, 2002. Trustee McManus seconded. Roll Call. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved Supplemental Appropriation – Trustee Fossler motioned to adopt an ordinance making a supplemental appropriation to defray the expense, $140,000.00, for the purchase of land, required in a settlement of a dispute with Community Unit School District 220. Trustee Horne seconded. All present said aye. Ordinance 02-15 Budget Amendment – Trustee Fossler motioned to amend the Fiscal Year 2003 Budget by the addition of an expense line item of $140,000.00 in the General Fund. Trustee Horne seconded. All present said aye. Motion approved ROADS AND BRIDGES – Robert G. Abboud Monthly Report – Trustee Abboud reported that all 2002 major road construction work is essentially completed, with some patching to be done. MFT Resolution – Trustee Abboud motioned to adopt a resolution appropriating the sum of $90,000.00 of the Motor Fuel Tax funds for the purpose of maintaining streets and highways. Trustee Fossler seconded. Roll call. All present said aye. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Resolution 02-20 Turning Restriction – Trustee Abboud motioned to amend Section 9-2-4 (A) of the Village Code to read as follows: "The Roads and Bridges Committee of the Village Board of Trustees shall direct the installation and maintenance of markers, buttons, or signs within or adjacent to intersections indicating the course to be traveled at the following locations: SW corner eastbound Spring Creek Road at Haeger's Bend Road." Trustee Fossler seconded. All present voted aye. Ordinance 02-16 PUBLIC SAFETY – Brian J. McManus Monthly Report – Trustee McManus deferred to Chief Clauser who summarized the Police Report for the month of September 2002. Trustee McManus asked Chief Clauser to provide the number of Police Officers who are trained in accident reconstruction training. BUILDING AND ZONING – Theodore L. Horne ZBA Report – Trustee Horne advised that the Zoning Board of Appeals had met and denied a petition for variance of square footage at 422 Lake Cook Road, and had concluded consideration of an amendment of the Zoning Code and Zoning Map for a Business Park District designation. A report on the zoning and map amendments will be presented to the Village Board in consultation with the Chairman, John A. Ward, and the Village Attorney. Building Permit Report – Trustee Horne advised that there were 13 permits issued in September 2002. These include 4 residences, 4 additions, 1 garage, 2 septic repairs, 1 stable, and 1 institutional building. PLANNING – Daria G. Sapp Lake Barrington Intergovernmental Agreement – Trustee Sapp made the motion to approve an ordinance accepting a proposed Boundary Agreement with Lake Barrington. Trustee Gohl seconded. The agreement left about 55 acres designated "unincorporated". President Kempe proposed that the two Villages be delineated by the railroad tracks and that all 55 acres be included within the jurisdictional boundary of Barrington Hills and be shown on an Exhibit. Trustee Sapp withdrew her motion; Trustee Gohl withdrew his second. Goldberg Annexation – Trustee Sapp motioned to accept the petition to annex 1.11 acres of land owned by Allan Goldberg on Surrey Lane. Trustee Abboud seconded. All present said aye. Ordinance 02-17 Prairie Hills Estates LC – It was the consensus of the Board to accept the Village Engineer's recommendation to reduce the Prairie Hills Estates' Letter of Credit to $68,355.98, representing 5 per cent of the original construction cost estimate. HEALTH, ENVIRONMENT AND INSURANCE – Daria G. Sapp Solid Waste Management – During the month of September, 2002, 7.11 per cent of all residential waste was diverted from landfills for recycling. Total number of homes serviced that month was 1,131. Insurance – No report was given. Environment – No report was given. BUILDING AND GROUNDS – Fritz H. Gohl Monthly Report – Trustee Gohl reported that the lawn sprinkler system had been drained and that sanitary facilities had been installed in the lock-up area of the Police Department. ATTORNEY – George Lynch Attorney Lynch stated that matters of litigation will be addressed in Executive Session. ADMINISTRATION – James A. Kempe Plum Tree Road – McHenry County Preservation Commission - Todd Laughman of the McHenry County Preservation Commission was seeking Board approval to display an honorary "Scenic Route" sign on a portion of Plum Tree Road. It was the consensus of the Board to postpone consideration so they could determine the impact of this designation on traffic and, also, to allow the opportunity for all the Plum Tree Street residents in that area to respond to the matter. Mr. Laughman said he would notify those residents of the proposal and forward a copy to the Village along with any comments he receives from those residents. Surplus Property – Trustee McManus made the motion to approve an ordinance authorizing the sale of surplus property as described in Exhibit A. Trustee Horne seconded. All present said aye. Ordinance 2-18 BACOG Assessment - Trustee McManus motioned to accept the decision of BACOG to base its assessments on population. Trustee Gohl seconded. All present said aye. Motion Approved Communications Commission – Trustee Abboud motioned to create a Communications Commission. The motion failed for lack of a second. Trustee Fossler motioned to adjourn to Executive Session at 10:20 p.m. for the purpose of discussing matters of litigation. Trustee McManus seconded. Roll Call. All present said aye. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the Public Session to order at 12:12 a.m. Trustee Fossler motioned to adjourn the Public Session at 12:13 a.m. Trustee Horne seconded. All present said aye. Meeting Adjourned Approved ____________________ Village Board Meeting October 28, 2002 – Page 5