1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting May 20, 2002 President Kempe called the meeting to order at 8:00 p.m. Roll Call. Present Guests James A. Kempe, President Brian J. McManus, Pro-Tem Michael Lukich, Vill. Engineer Theodore L. Horne, Trustee Robert Brugh. A.D.T. Francine R. Fossler, Trustee Mike Moran, A.D.T. *Robert G. Abboud, Jr., Trustee Margaret Christiansen, Resident Fritz H. Gohl, Trustee Gerhard Christiansen, Resident Daria G. Sapp, Trustee Dara Valin, Resident Robert Kosin, Director of Administration Brian Kay, Resident Frederick Clauser, Chief of Police Kurt Anderson, Resident George Lynch, Village Attorney Joe Messer, Attorney Joanne Sladek, Village Treasurer Jack Train, Chairman ZBA MINUTES Trustee Sapp motioned to approve the minutes of the Regular Session of April 22, 2002 with an amendment on page 3, paragraph 3, adding 583 Plum Tree Road, and a correction on page 3, paragraph 5, changing $78,770 to $77,781. Trustee Fossler seconded. All present said aye. Motion Approved Trustee McManus motioned to approve the minutes of the Executive Session of April 22, 2002. Trustee Horne seconded. All present said aye. Motion Approved *8:04 – Trustee Abboud arrived. PUBLIC SAFETY – Brian J. McManus Monthly Report –Trustee McManus deferred to Chief Clauser who summarized the Police Report for the month of April 2002. A.D.T./Security Link – The Alarm Monitoring Agreement was the subject of discussion by the Board. Present to answer questions were Mike Moran and Robert Brugh, representing A.D.T. Trustee McManus requested a meeting with Mr. Moran to discuss the agreement with Security Link. Mutual Aid Agreement – The matter was deferred to the June 2002 Board meeting. Village Board Meeting May 20, 2002 – page 2 Speed Reduction – Trustee McManus spoke about reducing speed limits to 25 mph on 31 Village roads. Michael Lukich, Village Engineer, answered questions and presented facts from his studies and those made by John Utz, former Village Engineer. Trustee Sapp requested a two-year report on accidents that occurred on the 31 roads under discussion. It was the consensus of the Board to include a questionnaire in the Village Newsletter and to continue discussions on the matter at the June 2002 Board Meeting. ROADS AND BRIDGES – Robert G. Abboud, Jr. Monthly Report – Trustee Abboud reported that bids will be taken for the FY 2003 Road Program. A discussion on which roads should be improved followed. Trustee Fossler stated that $412,000 has been approved for the program from the Road & Bridges and Motor Fuel Tax Funds for road resurfacing in Fiscal Year 2003. Trustee Abboud reported that Cook County will be resurfacing Brinker Road and that Cuba Township will begin extension blacktop repair, patching, and shoulder work between Route 14 and Route 59 on May 28, 2002. The U.S. Pipeline damages of $6,300 needs to be settled before the Village signs a release. FINANCE – Francine R. Fossler Treasurer's Report - Trustee Fossler motioned to accept the Treasurer's Report for the month of April 2002. Trustee McManus seconded. All present said aye. Motion Approved Presentation of Bills – Trustee Fossler motioned to approve the payment of bills for May 2002 totaling $215,361.55. Trustee Sapp seconded. Roll Call. All present said aye. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved Overtime – Trustee McManus motioned to approve payment of $3,741.92 in overtime expenses for April 16 through 30, 2002 and $2,204.35 in overtime expenses for May 1 through 15, 2002. Trustee Fossler seconded. Roll Call. All present said aye. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved Village Board Meeting May 20, 2002 – page 3 Appropriations Transfer – Trustee Fossler motioned to adopt the Appropriations Transfer Resolution for Fiscal Year 2002. Trustee Sapp seconded. Roll Call. All present said aye. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Resolution 02-9 Designated Depositories – Trustee Fossler motioned to amend the list of depositories for Village funds, by changing the name of Firstar Bank to U.S. Bank, Springfield. Trustee McManus seconded. All present said aye, with Trustee Horne abstaining from the vote. Ordinance 02-3 PLANNING - Daria G. Sapp Plan Commission - Trustee Sapp reported that representatives of the Wamberg Family Trust appeared before the Plan Commission, but no action was taken. GIS Cook County – Trustee Sapp motioned to authorize the Village President to sign an agency agreement with the Cook County Assessor to transfer data from Cook County to the Village, subject to review by the Village Attorney. Trustee Fossler seconded. All present said aye with Trustee Gohl opposed. Resolution 02-10 BUILDING & ZONING – Theodore L. Horne Building Report – There were 22 building permits approved in the month of April 2002. These include 2 residences, 3 demolitions, 5 septic repairs, 1 swimming pool, 1 stable, 5 accessory buildings, 3 additions, 1 alteration, and 1 generator. ZBA Report – Trustee Horne reported that the Zoning Board of Appeals had not met for lack of an agenda. HEALTH, ENVIRONMENT AND INSURANCE - Daria G. Sapp Solid Waste Management – The April 2002 Curbside Recycling Report shows that 9.67% of the monthly waste collected from 1,115 homes was diverted from landfills. Environment – Trustee Sapp reported on the progress of the BACOG Groundwater Committee's mapping project. Village Board Meeting May 20, 2002 – page 4 Robert Kosin reported on the collection and testing of water samples from various locations in the Village. McHenry Analytical Laboratory tested the samples for 21 types of VOC chemicals. Samples from Flint Creek showed no measurable quantity of TCE. BUILDING AND GROUNDS – Fritz H. Gohl Monthly Report – Trustee Gohl reported that he had met with Lisa Pohlman, Landscape Architect, and members of the Landscape Restoration Committee to tour the property and evaluate the conditions of the plantings. It was noted that the sprinkler system needs to be adjusted for certain areas that are suffering from root rot. He deferred to Trustee Sapp who suggested that small groups of gardeners, who would be known as Friends of the Village Hall, might take on assignments for the maintenance of planting beds. ATTORNEY – George Lynch Litigation – Attorney Lynch stated that matters of litigation will be addressed in Executive Session. ADMINISTRATION – James A. Kempe Appointments – Trustee Sapp motioned for the re-appointment of Walter E. Smithe, III to Chairman of the Plan Commission. Trustee Fossler seconded. All present said aye. Motion Approved Trustee McManus motioned for the re-appointment of Thomas J. McGrath, Peter A. Grande, and Lou Anne Majewski to three-year terms on the Plan Commission. Trustee Abboud seconded. All present said aye. Motion Approved Jack D. Train will remain Chairman of the Zoning Board of Appeals past his term until another appointee can be found. PUBLIC COMMENTS Main Street Program – Jack Train made a presentation to the Board about the Village of Barrington's initiative to become designated as a Main Street Community. Eagle Point Flooding – Curt Anderson, 3 Eagle Point Drive, addressed the Board about his legal suit and requested a meeting with the Village Engineer. Village Board Meeting May 20, 2002 – page 5 Trustee Fossler motioned to adjourn to Executive Session at 12:02 a.m. for the purpose of discussing matters of litigation. Trustee Abboud seconded. Roll Call. All present said aye. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the public session to order at 1:30 a.m. Trustee McManus motioned to adjourn the public session at 1:35 a.m. Trustee Sapp seconded. All present said aye. Meeting Adjourned Approved _________________________________ 5 1