1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting March 25, 2002 President Kempe called the meeting to order at 8:07 p.m. Roll Call. Present Guests James A. Kempe, President Mike Lukich, Vill. Engineer Brian J. McManus, Pro-Tem Fred McMorris, Resident Theodore L. Horne, Trustee Kurt Anderson, Resident Francine R. Fossler, Trustee Rob Nicholas, Morton Buildings Robert G. Abboud, Jr., Trustee James Fuller, Daily Herald Fritz H. Gohl, Trustee Daria G. Sapp, Trustee Robert Kosin, Director of Administration Frederick Clauser, Chief of Police George Lynch, Village Attorney Joanne Sladek, Village Treasurer MINUTES Trustee Horne motioned to approve the minutes of the Regular Session of February 25, 2002 with an amendment on page 2, paragraph 2, adding deadly before weapon. Trustee Sapp seconded. All present said aye. Motion Approved Trustee McManus motioned to approve the minutes of the Executive Session of February 25, 2002. Trustee Abboud seconded. All present said aye. Motion Approved PUBLIC SAFETY – Brian J. McManus Monthly Report –Trustee McManus deferred to Chief Clauser who summarized the Police Report for the month of February 2002. All seven wireless telephone carriers are now providing 9 1 1 service in Barrington Hills. Run for the Arts - Trustee Fossler motioned to allow the Barrington Area Arts Council to conduct an event on certain roads in the Village on July 4, 2002. Trustee Sapp seconded. All present said aye. Resolution 02-5 Torch Run – Trustee McManus motioned to allow the Law Enforcement Torch Run for Special Olympics to conduct their event on certain state highways in the Village on June 16, 2002. Trustee Fossler seconded. All present said aye. Resolution 02-6 Village Board Meeting March 25, 2002 – page 2 ROADS AND BRIDGES – Robert G. Abboud, Jr. Monthly Report – Trustee Abboud reported that the 2001 Road Program is nearly complete. The final pay request from Plote, Inc. is included on the list of bills for approval. The check will be held until a final inspection by the Village Engineer. Seasonal Road Posting – The temporary posting of Village maintained roads, with suspension of overweight permits, began on March 25, 2002 upon the advise of the Village Engineer. Trustee Abboud motioned to adopt the resolution prohibiting trucks exceeding 10 tons on Village maintained roads. Trustee McManus seconded. All present said aye. Resolution 02-7 Overweight Permit Amendment – Trustee Abboud motioned to amend Section 9-2-6- 3(B) and Section 9-2-6-4(E) to include a seasonal permit during the time period when overweight permits are suspended. A fee that relates to the cost of repairs to Village maintained roads shall be imposed for a seasonal permit. Trustee Horne seconded. All present said aye. Ordinance 02-2 Trustee Sapp requested a report from the Village Engineer which states the roads repaired and costs for each year of the program. A letter of appreciation will be forwarded to the Carpentersville Village Board for their vote not to support Kane County's plan to build a Fox River bridge at Bolz Road and Longmeadow Parkway. FINANCE – Francine R. Fossler Treasurer's Report - Trustee Fossler motioned to accept the Treasurer's Report for the month of February 2002. Trustee McManus seconded. All present said aye. Motion Approved Presentation of Bills – Trustee Fossler motioned to approve the payment of bills for March 2002 totaling $168,846.74. Trustee Horne seconded. Roll Call. All present said aye. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved Overtime – Trustee Fossler motioned to approve payment of $2,351.46 in overtime expenses for February 16 through 28, 2002 and $1,732.36 in overtime expenses for March 1 through 15, 2002. Trustee Sapp seconded. Roll Call. All present said aye. Village Board Meeting March 25, 2002 – page 3 Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved PLANNING - Daria G. Sapp Trustee Sapp reported that the Plan Commission had met, but the required plat for Lot 13, Sutton Creek Subdivision was not available for action. A request of the Commission regarding landscaping provisions of the Subdivision Ordinance may be presented at the April 2002 Board meeting. BUILDING & ZONING – Theodore L. Horne Building Report – There were 13 building permits approved in the month of February 2002. These include 5 residences, 2 demolitions, 2 septic repairs, 1 swimming pool, 1 stable, 1 accessory building, and 1 addition. Trustee Horne stated that Building and Zoning matters would be discussed in Executive Session. Countryside School – Information was requested on drainage, traffic, and the inspection results of the construction of the new Countryside School. HEALTH, ENVIRONMENT AND INSURANCE - Daria G. Sapp Solid Waste Management – The February 2002 Curbside Recycling Report shows that 10.5% of the monthly waste collected from 1,115 homes was diverted from landfills. Environment – Trustee Sapp announced that a hazardous waste collection will be held at McHenry County College of April 13, 2002. A list of acceptable kinds of waste was distributed. Insurance – Trustee Sapp reported that Health Insurance rates will be 30% to 40% higher in the next fiscal year. BUILDING AND GROUNDS – Fritz H. Gohl Monthly Report – Trustee Gohl reported that his committee's intention is to provide a maintenance program for the interior and exterior of the Village Hall and for the exterior of the Fire Station over the next five years. He foresees outside inspections of the buildings, annual maintenance on the HVAC, and painting 1 to 3 rooms every four years. Initially the program will begin with installation of sanitary facilities in the police lock up. ATTORNEY – George Lynch Litigation – Attorney Lynch stated that matters of litigation will be addressed in Executive Session. Village Board Meeting March 25, 2002 – page 4 ADMINISTRATION – James A. Kempe Impact Fees –Trustee Fossler reported that the Impact Fee Committee of BACOG met on March 20, 2002 with 15 members present. The group came to the consensus that an attorney should be retained to help structure a program. Community School District 220 has offered to pay for 60% of the costs, not to exceed $10,000. Future meetings are scheduled for April 17 and May 15, 2002 at the Barrington Public Safety Building. A letter of appreciation will be sent to Janet Agnoletti, Executive Director of BACOG, for her efforts to obtain the passage of HB3953, which would amend the state statute governing land disconnection in Illinois. She testified in Springfield before the House Cities & Villages Committee and had contact, in person and by mail, with State Representatives and other municipalities. Public Comments – The Board recognized Fred McMorris, resident on Meadow Hill Road and Rob Nicholas, Morton Buildings, Inc. who stated their frustrations with the temporary reduced weight limit on Village maintained roads and their recently issued building permit. The Roads and Bridges Committee proposed to examine the posting conditions of Meadow Hill Road. Trustee McManus motioned to adjourn to Executive Session at 11:10 p.m. for the purpose of discussing matters of litigation. Trustee Sapp seconded. Roll Call. All present said aye. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the public session to order at 12:30 a.m. Trustee Horne motioned to adjourn the public session at 12:35 a.m. Trustee Abboud seconded. All present said aye. Meeting Adjourned Approved _________________________________ 5 1