1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting November 26, 2001 President Kempe called the meeting to order at 8:00 p.m. Roll Call. Present Guests James A. Kempe, President Janet Agnoletti, BACOG Brian J. McManus, Pro-Tem Mary Bradford-White, BHRC Theodore L. Horne, Trustee Ralph Jensen, Jensen & Associates Francine R. Fossler, Trustee Rich Chlebek, Resident Robert G. Abboud, Jr., Trustee Frank Iatorola, San Francisco, CA Fritz H. Gohl, Trustee Daria G. Sapp, Trustee Robert Kosin, Director of Administration Frederick Clauser, Chief of Police Joanne Sladek, Village Treasurer George Lynch, Village Attorney MINUTES Trustee Sapp motioned to approve the minutes of the Regular Session of October 22, 2001. Trustee Fossler seconded. All present said aye. Motion Approved Trustee Horne motioned to approve the minutes of the Executive Session I of October 22, 2001. Trustee Abboud seconded. All present said aye. Motion Approved Trustee Horne motioned to approve the minutes of the Executive Session II of October 22, 2001. Trustee Sapp seconded. All present said aye. Motion Approved PUBLIC SAFETY – Brian J. McManus Monthly Report –Trustee McManus deferred to Chief Clauser who summarized the Police Report for the month of October 2001. The Board was informed that two suspects have been apprehended in the recent 18 thefts from local automobiles, and that the Police Department is in the process of returning the stolen property to residents. Village Board Meeting November 26, 2001 – page 2 ROADS AND BRIDGES – Robert G. Abboud, Jr. Monthly Report – Trustee Abboud reported that the 2001 Road Program has been completed but for certain remaining work on culverts and patching. The 2001 traffic count was completed, and a report will be presented at the December Board Meeting. Trustee Abboud requested the Village Attorney to research and report on Impact Fees. TAC – Trustee Aboud deferred to Trustee McManus, who reported on the final draft of the Transportation Advisory Committee's report. The report is being reviewed by the Village of Barrington before final release to the public. FINANCE – Francine R. Fossler Treasurer's Report - Trustee Fossler motioned to accept the Treasurer's Report for the month of October 2001. Trustee Horne seconded. All present said aye. Motion Approved Presentation of Bills – Trustee Fossler motioned to approve the payment of bills for November 2001 totaling $609,602.21. Trustee Abboud seconded. Roll Call. All present said aye. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved Overtime – Trustee Horne motioned to approve payment of $2833.14 in overtime expenses for October 1 through 15, 2001, and $2752.36 in overtime expenses for October 16 through 31, 2001, and $4,119.15 in overtime expenses for November 1 through 15, 2001. Trustee McManus seconded. Roll Call. All present said aye. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved MFT Resolution – Trustee Fossler motioned to approve the expenditure of $115,000 from the Motor Fuel Tax Fund to Plote Construction for a portion of their invoice for the 2001 Road Program. Trustee Abboud seconded. Roll Call. All present said aye. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Resolution 01-23 Village Board Meeting November 26, 2001 – page 3 MC Public Card – Trustee Fossler reported that staff is researching the feasibility of entering into an agreement for a MC Public Card, to be used by the Director of Administration, the Chief of Police, and the Village President. Trustee Fossler motioned to make application to Wells Fargo Bank for the credit card. Trustee McManus seconded. Roll Call. All present said aye. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved Depository Ordinance – Trustee Fossler reported that research is underway on the feasibility of the remittance of fees by credit and debit cards. One method would include deposits by credit card companies to an account with Cardunal Bank. Trustee Horne motioned to amend the ordinance designating depositories for Village Funds to include Cardunal Bank of West Dundee, Illinois. Trustee McManus seconded. All present said aye. Ordinance 01-7 Retailer's Occupation Tax – Trustee Fossler deferred to Robert Kosin, who provided background information on the Village's tax rate for retailers. Trustee Fossler motioned for the Village Attorney to draft an ordinance amendment raising the rate from 1% to 1½% as provided by law. Trustee Horne seconded. All present said aye. Motion Approved PLANNING - Daria G. Sapp Plan Commission - Trustee Sapp reported that the Plan Commission did not meet in November 2001. BUILDING & ZONING – Theodore L. Horne Building Report –There were 16 building permits approved in the month of October 2001. These include 1 demolition, 2 additions, 1 alteration, 1 foundation, 2 garages, 5 residences, 2 pools, and 2 septic repairs. ZBA Report – Trustee Horne reported that the Zoning Board of Appeals had not met in November 2001. HEALTH, ENVIRONMENT AND INSURANCE - Daria G. Sapp Solid Waste Management – Trustee Sapp reported that 97,100 pounds of recyclables had been diverted from landfills in September. She noted that statistics show that 1/6th of all refuse collected in the Village in 2001 to date consists of recycled materials. Village Board Meeting November 26, 2001 – page 4 Insurance- Trustee Sapp introduced Ralph H. Jensen, our insurance broker, to speak to the Board about our liability insurance coverage. Mr. Jensen explained that current insurance coverage exceeds previous year's coverage because it includes an umbrella policy. Workers Compensation – Trustee Sapp reported that premiums for coverage with the Illinois Public Risk Fund have risen appreciably and that Ralph Jensen, insurance broker, had requested quotes from other companies to cover our worker's compensation liability, but none responded. Trustee McManus motioned to enter into an agreement for insurance coverage with Illinois Public Risk Fund for a period of coverage from December 14, 2001 through December 14, 2001, subject to review of the policy. Trustee Sapp seconded. Roll Call. All present said aye. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved BUILDING AND GROUNDS – Fritz H. Gohl Monthly Report –Trustee Gohl cited a letter from former Trustee, Lorraine Briggs expressing concerns over the unauthorized pruning of ornamental grasses on the grounds. ATTORNEY – George Lynch Litigation – Attorney Lynch stated that certain matters of litigation will be addressed in Executive Session. ADMINISTRATION – James A. Kempe Meeting Calendar – President Kempe asked the Board to review the proposed Meeting Calendar for 2002 prior to the December Board Meeting. BACOG/BAGIS Project – President Kempe recognized Janet Agnoletti, Executive Director of BACOG, who addressed the Board requesting a financial commitment to BAGIS, a computer mapping system designed to provide planning data for all BACOG communities. She estimated that Barrington Hills' share would be $6,429. An annual maintenance cost is likely, but not known at this time. Trustee McManus motioned to approve the contribution of $6,429 for one year, subject to a control document that is to be drafted to the Board's approval and subject to annual review by the Board. Trustee Sapp seconded. Roll Call. Ayes: 6 (Sapp, Abboud, Fossler, Horne, McManus, Kempe) Nays: 1 (Gohl) Absent: 0 Motion Approved Village Board Meeting November 16, 2001 page 5 Trustee Fossler motioned to adjourn to Executive Session at 11:35 p.m. for the purpose of discussing legal matters. Trustee Gohl seconded. Roll Call. All present said aye. Ayes: 7 (Sapp, Gohl, Abboud, Fossler, Horne, McManus, Kempe) Nays: 0 Absent: 0 Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the public session to order at 11:51 p.m. Trustee McManus motioned to adjourn the public session at 11:52 p.m. Trustee Sapp seconded. All present said aye. Meeting Adjourned Approved ______________________________________ 5 1