1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting of September 25, 2000 President Kempe called the meeting to order at 8:10 p.m. Roll Call. Present Guests James A. Kempe, President Paul Heinze, B.C.F.P.D. Brian J. McManus, Pro-Tem Dr. Tom Long. B.C.F.P.D. Lorraine H. Briggs, Trustee John Hipsky, B.C.F.P.D. Theodore H. Horne, Trustee Rick Rashman, Resident Francine R. Fossler, Trustee Carol Best, Barrington Robert Kosin, Dir. Of Administration I. Chet Perry, Resident George Lynch, Village Attorney Eve Perry, Resident Frederick Clauser, Police Chief Lauri Abboud, Resident Joanne Sladek, Village Treasurer Tom McGrath, Resident Robert Duresa, Resident Absent Bonnie Duresa, Resident Charles W. Sweet, Trustee Juliann Anderson,Tribune David A. Russo, Trustee MINUTES Trustee Horne motioned to approve the minutes of the Regular Meeting of August 28, 2000 with an amendment on page 3, paragraph 6 adding "of the whole" following "committee". Trustee Fossler seconded. All present said aye. Motion Approved Trustee McManus motioned to approve the minutes of the Executive Session of August 28, 2000. Trustee Briggs seconded. All present said aye. Motion Approved PUBLIC SAFETY – Brian J. McManus Monthly Report - Trustee McManus deferred to Chief Clauser who summarized the Police Report for the month of August 2000. He noted that the Police Department received a $14,500 award for DUI Enforcement from the State of Illinois. Village Board Meeting September 25, 2000 – page 2 Security Link Contract – President Kempe requested that the subject of the contract agreement be deferred to Executive Session. Barrington Countryside Fire Protection District – President Kempe recognized Paul Heinze, Chairman of the Barrington Countryside Fire Protection District, who spoke to the Board about revenue sources, limitations, and solutions to insufficient revenues. Mr. Heinze requested that the Board consider adopting an ordinance which would assess an impact fee on residential and commercial construction to help defray the district's operating costs. ROADS AND BRIDGES – Francine R. Fossler Snow Plow Bids – Trustee Fossler reported that the sole bidder for a snowplowing contract was Plote, Inc. of Elgin, Illinois. The bid included minor increases due to increased gasoline costs and worker's compensation insurance premiums. The salt price is consistent with last year's contract. Trustee Fossler motioned to accept the bid. Trustee McManus seconded. Trustee Briggs requested that we require contractors to add the Village as additional insured in all future contract bids. Roll Call. Ayes: 5 (Fossler, Horne, Briggs, McManus, Kempe) Nays: 0 Absent: 2 (Russo, Sweet) Motion Approved Roads Dedication – Trustee Fossler motioned for the acceptance by the Village of the dedication of Little Bend Road and Spring Creek Lane in the Spring Creek Hills Subdivision and that these streets be declared public streets in the Village of Barrington Hills. Trustee Briggs seconded. All present said aye. Ordinance 00-10 Barrington Transportation Committee – Trustee McManus reported that the committee had voted to eliminate all options being considered as bypass routes around the Village of Barrington's main intersection, leaving only three proposals affecting Route 59 through Barrington. Barrington TAC Resolution – Trustee Briggs motioned to adopt a resolution of appreciation to the Barrington Transportation Advisory Committee for eliminating the suggested bypasses. Trustee Horne seconded. All present said aye. Resolution 00-22 Village Board Meeting September 15, 2000 - page 3 FINANCE – Charles W. Sweet Treasurer's Report –In the absence of Trustee Sweet, President Kempe presented the Treasurer's Report. Trustee McManus motioned to accept the report for the month of August 2000. Trustee Briggs seconded. All present said aye. Motion Approved Presentation of Bills – Trustee McManus motioned to approve the payment of bills for September 2000 totaling $88,730.46. Trustee Briggs seconded. Roll Call. Ayes: 5 (Fossler, Horne, Briggs, McManus, Kempe) Nays: 0 Absent: 2 (Russo, Sweet) Motion Approved Overtime - Trustee McManus motioned to approve payment of $4,279.59 in overtime expenses for August 16 through 31, 2000 and $5,104.30 in overtime expenses for September 1 through 15, 2000. Trustee Fossler seconded. Roll Call. Ayes: 5 (Fossler, Horne, Briggs, McManus, Kempe) Nays: 0 Absent: 2 (Russo, Sweet) Motion Approved PLANNING – Lorraine H. Briggs Plan Commission – Trustee Briggs reported that a joint meeting of the Plan Commission and the Zoning Board of Appeals had taken place on September 18, 2000 at the Barbara Rose Elementary School in South Barrington. Transcripts of the meeting were available. BUILDING & ZONING – Theodore L. Horne Building Reports –Trustee Horne summarized the monthly Building Report. There were 14 building permits issued between August 16 through September 15, 2000. These include 4 single-family residences, 1 demolition of a single family residence, 1 residential addition and alteration, 3 residential alterations, 1 detached garage, 1 tennis court (non- illuminated), 1 artificial lake, 1 demolition of inground swimming pool, and 1 septic system repair. There were 99 inspections completed and no meetings attended during this time period. Village Board Meeting September 25, 2000 – page 4 ZBA Meeting – Trustee Horne reported that the Zoning Board of Appeals had met jointly with the Plan Commission on September 18, 2000 to hear a presentation by the Duda Corporation for the proposed Barrington Farms, formerly Strathmore Farm. Concerns were expressed by some of the 100 residents in attendance. Trustee Horne commented that this meeting was just the beginning of the process. HEALTH, ENVIRONMENT AND INSURANCE – Lorraine H. Briggs Solid Waste Management –The August 2000 recycling report shows that 2.52 truckloads of recyclables had been diverted from landfills, which represents 50,380 pounds collected from an average of 726 homes serviced per week during that month. Trustee Briggs noted that August consisted of five pickups rather than the usual four. Insurance – Trustee Briggs reported that Ralph Jensen had explored the issue of liability insurance for one-day special events with a number of sources. No one would provide coverage over $2,000,000. One provider indicated the cost to the sponsor for $2,000,000 would be approximately $1,200 to $1,500. After discussion, President Kempe asked Trustee Briggs to request Ralph Jensen to look for other providers who would provide coverage greater than $2,000,000. President Kempe suggested that for future events the staff have prepared our requirements, including those for liability insurance coverage. Police Assistance Coverage – Trustee Briggs and Chief Clauser reported on the state of liability insurance for officers assisting another community. According to our insurance provider, the officers are covered under our policy. BUILDING AND GROUNDS – David A. Russo Monthly Report – In the absence of Trustee Russo, no report was presented. ATTORNEY – George Lynch Litigation – Attorney Lynch stated that legal matters and contracts will be addressed in Executive Session. ADMINISTRATION – James A. Kempe Performance Bond – President Kempe recognized Mr. I. Chet Perry, who requested an interpretation of the Village Code which would allow him to begin construction of an accessory building simultaneously with his residence on Porter School Road. Mr. Perry offered to put up a performance bond to the Village so that if he is unable to complete the construction, the site may be restored. Trustee McManus motioned to authorize President Kempe to proceed with such authority to permit the Building Officer in consultation with the Village Attorney to approve and accept the performance bond from Mr. Perry and thereby issue the required building permits. Trustee Horne seconded. All present said aye. Motion Approved Village Board Meeting September 25, 2000 – page 5 Appointments – Trustee Briggs requested that discussion of appointments be deferred. Trustee McManus motioned to adjourn to Executive Session at 9:15 p.m. for the purpose of discussing contracts and matters of litigation. Trustee Fossler seconded. Roll Call. Ayes: 5 (Fossler, Horne, Briggs, McManus, Kempe) Nays: 0 Absent: 2 (Russo, Sweet) Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the public session to order at 10:01 p.m. Trustee Horne motioned, in accord with Section 1-7-2 of the Village Code, to forgo publishing for bids to renew the Security Link contract agreement, as currently revised. All present said aye. Resolution 00-23 Trustee Briggs motioned to adjourn the public session at 10:02 p.m. Trustee McManus seconded. All present said aye. Meeting Adjourned Approved _______________________________________________ 5 1