1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting of May 22, 2000 President Kempe called the meeting to order at 8:00 p.m. Roll Call. Present Absent James A. Kempe, President Charles W. Sweet, Trustee Brian J. McManus, Pro-Tem Theodore H. Horne, Trustee Lorraine H. Briggs, Trustee David A. Russo, Trustee Francine R. Fossler, Trustee Robert Kosin, Dir. Of Administration Guests George Lynch, Village Attorney Don Matthews, Gewalt Hamilton Frederick Clauser, Police Chief Mike Schall, Newport Homes Joanne Sladek, Village Treasurer Gene Dawson, Barrington Township Martha Rush, Barrington Township Juliann Anderson, Chicago Tribune MINUTES Trustee Briggs motioned to approve the minutes of the Regular Meeting of April 24, 2000. Trustee McManus seconded. All present said aye. Motion Approved Trustee Briggs motioned to approve the minutes of the Executive Session of April 24, 2000. Trustee Fossler seconded. All present said aye. Motion Approved ADMINISTRATION – James A. Kempe Barrington Township – President Kempe recognized Martha Rush, Supervisor, and Gene Dawson, Assessor, of Barrington Township who presented a booklet describing 150 years of township government in Cook County's 30 townships. They announced that an invitation to the Open House at the Barrington Township Hall would be forthcoming. PUBLIC SAFETY – Brian J. McManus Monthly Report - Trustee McManus deferred to Chief Clauser who summarized the Police Report for the month of April 2000. Chief Clauser announced that Live Scan went "fully live" on April 10, 2000 and asked the Board to comment on the proposed design for the new squad cars. Torch Run Resolution – Trustee Fossler motioned to authorize the Illinois Special Olympics Torch Run on June 11, 2000, assuming all responsibility and liability involved in the closing of any portion of a State highway as may be required for the route. Trustee McManus seconded. All present said aye. Resolution 00-7 Village Board Meeting May 22, 2000-page 2 Mayorthon Run - Trustee McManus motioned to authorize the Mayorthon on June 17, 2000, assuming all responsibility and liability in the closing of any portion of a State highway as may be required for the route. Trustee Fossler seconded. All present said aye. Resolution 00-8 BAAC Run - Trustee Fossler motioned to authorize the Run for the Arts on July 4, 2000, assuming all responsibility and liability in the closing of any portion of a State highway as may be required for the route. Trustee McManus seconded. All present said aye. Resolution 00-9 Mutual Aid Agreement – Trustee McManus deferred to Chief Clauser to describe the mutual aid agreement proposed by South Barrington to all its contiguous communities. Copies of the proposed agreement were distributed to the Board for review. Questions are to be directed to the Village Attorney. ROADS AND BRIDGES – Francine R. Fossler Monthly Report – Trustee Fossler reported that the weight limits had been lifted on May 8, 2000, and that the Mobile Solar Radar Unit would be in use before Memorial Day. Road Program - Trustee Fossler deferred to Don Matthews, Assistant to the Village Engineer, to report on the status of the Year 2000 Road Program. Final resurfacing will be completed the week of May 23, 2000. Mr. Matthews reviewed additional projects which involve patching and shoulder repairs in mid-June. He reported that due to the weather the work by Cook County is behind schedule. Barrington Transportation Advisory Committee –Trustee McManus reported that he had attended several meetings and that the committee had hired a consultant to study and present alternate routes around the Village of Barrington to ease traffic congestion on Route 59. There will be a total of 12 meetings, of which every third meeting is designated "Public Advisory" for participation by the public. FINANCE – Charles W. Sweet Treasurer's Report –In the absence of Trustee Sweet, President Kempe presented the Treasurer's Report. Trustee Briggs motioned to accept the report for the month of April 2000. Trustee McManus seconded. All present said aye. Motion Approved Presentation of Bills – Trustee McManus motioned to approve the payment of bills for May 2000 totaling $236,776.92. Trustee Briggs seconded. Roll Call. Ayes: 4 (Fossler, Briggs, McManus, Kempe) Nays: 0 Absent: 3 (Russo, Horne, Sweet) Motion Approved Village Board Meeting May 22, 2000 – page 3 Overtime Reports – Trustee McManus motioned to approve payment of overtime expenses of $3,765.36 for April 16 through 30, 2000 and $8,339.65 for May 1 through 15, 2000. Trustee Briggs seconded. Roll Call. Ayes: 4 (Fossler, Briggs, McManus, Kempe) Nays: 0 Absent: 3 (Russo, Horne, Sweet) Motion Approved Appropriations Transfer – Trustee McManus motioned to adopt the transfers to the Fiscal Year 2000 Appropriations Ordinance as presented. Trustee Fossler seconded. All present said aye. Resolution 00-10 Vehicle Purchase Approval – Trustee McManus motioned to approve the purchase or lease of 6 Police vehicles by becoming party to Ford Motor Company Equipment Lease- Purchase Agreement #64235. Trustee Fossler seconded. Roll Call. Ayes: 4 (Fossler, Briggs, McManus, Kempe) Nays: 0 Absent: 3 (Russo, Horne, Sweet) Ordinance 00-6 PLANNING – Lorraine H. Briggs Prairie Hill Estates Subdivision – Trustee Briggs stated that a vote on the preliminary plat for Prairie Hill Estates Subdivision will be deferred to the June meeting because requirements were not completed. Newport Resubdivision – Trustee Briggs motioned to authorize the Village President to sign the municipal certificate on the plat of consolidation of Newport Subdivision. Trustee McManus seconded. All present said aye. Resolution 00-11 BUILDING & ZONING – Theodore L. Horne Building Reports – In the absence of Trustee Horne, President Kempe summarized the Building Report. There were 15 building permits issued between April 17 through May 15, 2000. These include 4 single family residences, 2 residential additions and alterations, 1 residential alteration, 1 detached garage, 2 private horse barns, 1 private horse barn addition, 3 inground swimming pools, and 1 site development. There were 85 inspections completed and no meetings attended during this time period. ZBA Report - Robert Kosin reported that at the May Zoning Board meeting the Board considered and approved two variances of previously adopted plats at Lake Flint Estates and at Otis and Brinker Roads. Village Board Meeting May 22, 2000 – page 4 HEALTH, ENVIRONMENT AND INSURANCE – Lorraine H. Briggs Solid Waste Management –The May 2000 recycling report was not received from BFI for reporting to the Board. BUILDING AND GROUNDS – David A. Russo Monthly Report - Trustee Briggs reported that the Spring landscape plantings were delayed by weather conditions this month. ATTORNEY – George Lynch Litigation – Attorney Lynch stated that matters of litigation and real property would be addressed in Executive Session. ADMINISTRATION – James A. Kempe Auditor's Proposal – Trustee McManus motioned to authorize President Kempe to sign and accept the audit proposal from Lauterbach & Amen, LLP, Wheaton, Illinois, at a cost of $8,300. Trustee Briggs seconded. Roll Call. Ayes: 4 (Fossler, Briggs, McManus, Kempe) Nays: 0 Absent: 3 (Russo, Horne, Sweet) Motion Approved Appointments - Trustee Briggs motioned to authorize President Kempe to appoint Jonathan J. Knight to the Zoning Board of Appeals. Trustee McManus seconded. All present said aye. Motion Approved Trustee Fossler motioned to adjourn to Executive Session at 9:50 p.m. for the purpose of discussing matters of litigation and real property. Trustee McManus seconded. Roll Call. Ayes: 4 (Fossler, Briggs, McManus, Kempe) Nays: 0 Absent: 3 (Russo, Horne, Sweet) Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION Village Board Meeting May 22, 2000 – page 5 President Kempe called the public session to order at 11:14 p.m. Trustee Briggs motioned to adjourn the public session at 11:15 p.m. Trustee McManus seconded. All present said aye. Meeting Adjourned Approved _______________________________________________ 5 1