1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting of April 24, 2000 President Kempe called the meeting to order at 8:02 p.m. Roll Call. Present Guests James A. Kempe, President Kathy Mada, Resident Brian J. McManus, Pro-Tem Marc Howard, Resident Lorraine H. Briggs, Trustee Charles W. Sweet, Trustee Theodore L. Horne, Trustee Francine R. Fossler, Trustee David A. Russo, Trustee Robert Kosin, Dir. Of Administration George Lynch, Village Attorney Frederick Clauser, Police Chief Joanne Sladek, Village Treasurer MINUTES Trustee Fossler motioned to approve the minutes of the Regular Meeting of March 20, 2000 with the following corrections: on page 1 add Trustees Horne and Russo to the list of those present at the meeting; on page 2, paragraph 3, add "by federal mandate to" in place of "to a"; and on page 4, paragraph 5, change "Bolz Road" to "the Bolz Road Crossing" and change "Meadowhill Parkway" to "Longmeadow Parkway Bridge Corridor". Trustee Horne seconded. All present said aye. Motion Approved Trustee Briggs motioned to approve the minutes of the Executive Session of March 20, 2000. Trustee Fossler seconded. All present said aye. Motion Approved PUBLIC SAFETY – Brian J. McManus Introduction of New Officers – Trustee McManus deferred to Chief Clauser, who asked permission of the Board to introduce two new police officers prior to his monthly report. Officers Todd Borck and David Kann, who started with the department on April 16, 2000, were introduced to the Board of Trustees and welcomed. Photographs with the Public Safety Committee and Village President were taken following the presentation. Monthly Report - Chief Clauser summarized the Police Report for the month of March 2000, noting the Helm Road cleanup by volunteers, and three commendations to officers for grant submission and improvements to department report processes. Village Board Meeting April 24, 2000 – page 2 ADMINISTRATION – James A. Kempe 3.2 acre property. A Barrington Junior Women's Club – Kathy Mada, President of the Barrington Junior Women's Club, announced that tours of a designer showcase home on Otis Road is planned for May 7 through 27, 2000. Details of the events and invitations to attend the preview were offered to the Board. Mrs. Mada was referred to Chief Clauser to coordinate public safety aspects of the tours. Run For The Arts – Trustee Fossler announced that the Barrington Arts Council is planning a 10K Run through Barrington and Barrington Hills on July 4, 2000. Liability insurance issues were discussed. Trustee Fossler motioned to authorize Chief Clauser to make application for permits from IDOT and Cook County as per state statute 605 ILCS 5/4-408 Sec. 4-408. Trustee McManus seconded. All said aye. Motion Approved ROADS AND BRIDGES – Francine R. Fossler Haeger's Bend Easement - Trustee Fossler deferred to Robert Kosin to present maps and information regarding the drainage ditch on Marc Howard's proposed resolution would authorize the Village to accept a grant of perpetual and permanent easement to control the discharge of storm water on the property. Trustee Fossler motioned to adopt the resolution. Trustee Sweet seconded. All said aye. Resolution 00-5 Monthly Report – Trustee Fossler announced that the road improvement contract with Allied Asphalt Paving Company had been approved by IDOT. Road construction may begin in May or June of this year. A meeting with Donald E. Matthews, Village Engineer and Robert Kosin was held in April to discuss further road improvements and patching. The solar mobile traffic monitor is out on the roads, the early road patching by Algonquin Township is completed, and Helm Road has been cleaned up by the residents of Keele Farm Subdivision, Carpentersville. Tom Easley Way – Trustee Fossler presented a draft of an honorary street sign to memorialize the life and service of Thomas Easley, former road superintendent. Seasonal Road Posting – Trustee Fossler reported that the weight limitations on village roads would continue through mid-May due to recent significant rainfall. FINANCE – Charles W. Sweet Treasurer's Report –Trustee Sweet motioned to accept the Treasurer's Report for the month of March 2000. Trustee McManus seconded. All said aye. Motion Approved Village Board Meeting April 24, 2000 – page 3 Presentation of Bills - Trustee Sweet motioned to approve the payment of bills for April 2000 totaling $119,653.88 Trustee Briggs seconded. Roll Call. Ayes: 7 (Russo, Fossler, Horne, Sweet, Briggs, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved Overtime Reports – Trustee Sweet motioned to approve payment of overtime expenses of $3,584.03 for March 1 through 15, 2000; and $5,865.29 for March 16 through 31, 2000; and 6,506.82 for April 1 through 15, 2000. Trustee Russo seconded. Roll Call. Ayes: 7 (Russo, Fossler, Horne, Briggs, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved FY 2001 Budget – Trustee Sweet motioned to adopt the proposed budget for May 1, 2000 through April 30, 2001. Trustee Fossler seconded. Trustee Briggs noted that insurance premium totals, due May 1, will be $3,229.00 more than anticipated in the proposed budget. All said aye. Motion Approved PLANNING – Lorraine H. Briggs Plan Commission – Trustee Briggs reported that the Plan Commission had not met and requested that certain matters of property acquisition be addressed in Executive Session. BUILDING & ZONING – Theodore L. Horne Building Reports – Trustee Horne reported that 6 building permits had been issued between March 16 through April 15, 2000. These include1 single family residence, 1 residential addition and alteration, 1 residential alteration, 1 tennis court, 1 demolition of existing building, and 1 septic system repair. There were 65 inspections completed and 2 meetings attended during this time period. Boathouse Special Use Permit – Trustee Horne reported that the ZBA had met and now recommends approval of a special use permit for a boathouse at 54 Brinker Road. Trustee Horne motioned to adopt the proposed resolution allowing the permit to be granted. Trustee Fossler seconded. All said aye. Resolution 00-6 HEALTH, ENVIRONMENT AND INSURANCE – Lorraine H. Briggs Solid Waste Management –The March 2000 recycling report shows that 2.72 truckloads of recyclables had been diverted from landfills, which represents 54,420 pounds collected Village Board Meeting April 24, 2000 – page 4 from an average of 840 homes serviced per week during that month. Trustee Briggs noted that there were 5 collection days in March. Surety Bonds - Trustee Briggs informed the Board that premium bids were submitted by Ralph Jensen & Associates for surety bonds, which are presently purchased from Van Fossan, Patterson, Johnson. Trustee McManus motioned to approve payment of $100 for surety bonds for the Village Clerk and Deputy Clerk to Van Fossan, Patterson, Johnson since there was no appreciable difference in the premium amounts. Trustee Briggs seconded. Roll Call. Ayes: 7 (Russo, Fossler, Horne, Sweet, Briggs, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved Insurance Premiums – Trustee Briggs presented a proposal for the Village's property and casualty insurance provided by PENCO with coverage provided by P&C Insurance Company, Twin City Fire Insurance Company, and Nutmeg Insurance Company. The proposal is based on conditions and property reported as of March 29, 2000. She noted that some substantial additional coverages in the New Property Choice Policy Form has increased the premium, which is due May 1, 2000 for fiscal year 2001. Trustee Briggs motioned to approve payment of $61,194 for insurance premiums. Trustee McManus seconded. Roll Call. Ayes: 7 (Russo, Fossler, Horne, Sweet, Briggs, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved BUILDING AND GROUNDS – David A. Russo Monthly Report -Trustee Russo requested that certain subjects be addressed in Executive Session. Landscape Committee – Trustee Russo deferred to Trustee Briggs who reported that the Landscape Committee had awarded the spring planting project to the lowest bidder, Aspen Landscaping Company of Woodstock, Illinois. Plantings will include 15 Red Sunset Maples. Locations for plantings are the IDOT right-of-way, the roadway entrance to the Village Hall, the west side of the Fire Station, the plant beds between the ornamentals, and the employee lounge at the south side of the Village Hall. Additionally, the tree removed during an accident on the right-of-way will be replaced. ATTORNEY – George Lynch Litigation – Attorney Lynch stated that matters of litigation and property acquisition would be addressed in Executive Session. Village Board Meeting April 24, 2000 – page 5 ADMINISTRATION – James A. Kempe Surplus Property Disposal – President Kempe deferred to Chief Clauser to present a list of property to be auctioned at a location to be determined in the near future. Trustee Sweet motioned to dispose of the property held from robberies, as well as the dump truck, eight squad cars, and obsolete equipment. Trustee Fossler seconded. The Board set minimum prices for the action sale of each vehicle by consensus. Roll Call. Ayes: 7 (Russo, Fossler, Horne, Sweet, Briggs, McManus, Kempe) Nays: 0 Absent: 0 Ordinance 00-5 South Barrington – President Kempe reported that South Barrington had requested again that the Board consider South Barrington's pay request for an additional $17,000 to help defray their costs for legal fees incurred over the Jung property development. No action was taken. Appointments - Trustee Sweet motioned to accept the appointments of Margaret Kerr and Carol J. Grier to five-year terms on the Zoning Board of Appeals and Daniel R. Wolfgram and Walter E. Smithe III to three-year terms on the Plan Commission. Trustee Horne seconded. All said aye. Motion Approved Route 59 Advisory Committee – President Kempe appointed Brian J. McManus, Pro- Tem, to the Village of Barrington's Transportation Advisory Committee considering a bypass solution of the traffic in Barrington. Klehm Property – President Kempe reported that South Barrington may be requesting our Village to give up some of our land to facilitate the development of the Klehm property along Route 59. The Board discussed retaining certain parcels for the purposes of controlling drainage, which flows in our direction. Trustee Sweet motioned to adjourn to Executive Session at 10:35 p.m. for the purpose of discussing matters of personnel, litigation and land acquisition. Trustee Horne seconded. Roll Call. Ayes: 7 (Russo, Fossler, Horne, Sweet, Briggs, McManus, Kempe) Nays: 0 Absent: 0 Meeting Adjourned EXECUTIVE SESSION Village Board Meeting April 24, 2000 – page 6 PUBLIC SESSION President Kempe called the public session to order at 11:16 p.m. Trustee Briggs motioned to adjourn the public session at 11:17 p.m. Trustee Sweet seconded. All said aye. Meeting Adjourned Approved _______________________________________________ 5 1