1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting of March 20, 2000 President Kempe called the meeting to order at 8:05 p.m. Roll Call. Present Absent James A. Kempe, President Charles W. Sweet, Trustee Brian J. McManus, Pro-Tem Lorraine H. Briggs, Trustee Guests Theodore L. Horne, Trustee Marla Russo, Village Clerk Francine R. Fossler, Trustee Robert Hamilton, Village Engineer David A. Russo, Trustee Michael Lukich, Engineer Robert Kosin, Dir. Of Administration Gary Votava, Marengo George Lynch, Village Attorney Frederick Clauser, Police Chief Joanne Sladek, Village Treasurer OATH OF OFFICE Trustee Russo motioned to approve the appointment of Robert Hamilton of Gewalt Hamilton Associates, Inc. to the office of Village Engineer. Trustee Fossler seconded. All present said aye. Motion Approved Village Clerk, Marla Russo, administered the oath of office to Robert Hamilton. MINUTES Trustee Fossler motioned to approve the minutes of the Regular Meeting of February 28, 2000. Trustee Briggs seconded. All present said aye. Motion Approved Trustee Horne motioned to approve the minutes of the Executive Session of February 28, 2000. Trustee Briggs seconded. All present said aye. Motion Approved PUBLIC SAFETY – Brian J. McManus Monthly Report – Trustee McManus deferred to Chief Clauser, who summarized the Police Report for the month of February 2000. Chief Clauser announced that the Police Department has been awarded a grant from the Illinois Criminal Justice Authority for $20,000 to purchase Mobile Data Terminals for squad cars, if the Village should choose to accept the award. Village Board Meeting March 20, 2000 – page 2 ROADS AND BRIDGES – Francine R. Fossler Otis Road - Trustee Fossler deferred to Michael Lukich, Engineer, to report on the status of Cook County's reconstruction of Otis Road. Mr. Lukich explained that letters were mailed to all Otis Road residents notifying them of the construction. There are two types of construction planned. Between April 17 and August 18, 2000 reconstruction, widening, and raising a portion of the road bordering Hawthorne Lake will be accomplished. Between May 30 and August 18, 2000 the remainder of the road will be resurfaced. Otis Road will be closed to through traffic, but access to driveways will be provided to residents throughout the construction period. Detour signs will be erected on April 3, 2000. A County engineer will be on the site full-time throughout construction. A limited tree replacement program will be offered by the county. Trustee Fossler added that the Spring Newsletter will contain information to all residents about the Cook County road project. School Signs – Trustee Fossler reported that new school signs were installed by Warning Lights of Illinois in the same locations as the previous signs. The color was changed by a federal mandate to bright green to create greater awareness on the part of drivers around the school zone. Patching Mix – Trustee Fossler announced that a date of April 1 has been set by Allied Asphalt Company for availability of hot mix asphalt for road patching. Helm Road Litter Project - Trustee Fossler reported that residents from Keele Farm Subdivision will be holding a litter clean-up along Helm Road in the near future. Seasonal Road Posting – Trustee Fossler motioned to adopt a resolution limiting the weight on Village roads to 10 tons until further notice, not to exceed 90 days from March 6, 2000. Trustee Briggs seconded. All present said aye. Resolution 00-4 FINANCE – Charles W. Sweet Treasurer's Report – In the absence of Trustee Sweet, President Kempe presented the Treasurer's Report for the month of February 2000. Trustee Briggs motioned to accept the report. Trustee McManus seconded. All present said aye. Motion Approved Presentation of Bills - Trustee Briggs motioned to approve the payment of bills for March 2000 totaling $97,515.92. Trustee Russo seconded. Roll Call. Ayes: 6 (Russo, Fossler, Horne, Briggs, McManus, Kempe) Nays: 0 Absent: 1 (Sweet) Motion Approved Village Board Meeting March 20, 2000 – page 3 Overtime Reports – Trustee Horne motioned to approve payment of overtime expenses of $3,688.14 for February 16 through 29, 2000. Trustee Fossler seconded. Roll Call. Ayes: 6 (Russo, Fossler, Horne, Briggs, McManus, Kempe) Nays: 0 Absent: 1 (Sweet) Motion Approved PLANNING – Lorraine H. Briggs Plan Commission – Trustee Briggs reported that the Plan Commission had met. The owners of Joshua's Crossing Subdivision presented an agreement proposal which was discussed by the Board. The Board decided to defer action on the proposed agreement. The Plan Commission reviewed plans for a subdivision on Bateman Road, renamed Highhill Estates. BUILDING & ZONING – Theodore L. Horne Building Reports – Trustee Horne reported that 11 building permits had been issued between February16 through March 15, 2000. These include 4 single family residences, 1 residential addition and alteration, 1 residential alteration, 1 private horse stable, 1 private accessory building, and 1 septic system repair. There were 55 inspections completed and no meetings attended during this time period. ZBA Report - Trustee Horne stated that the Zoning Board of Appeals had not met in March. HEALTH, ENVIRONMENT AND INSURANCE – Lorraine H. Briggs Solid Waste Management – The January 2000 recycling report shows that 3.33 truckloads of recyclables had been diverted from landfills, which represents 66,660.1 pounds collected from an average of 718 homes serviced per week during that month.The February 2000 recycling report shows that 2.35 truckloads of recyclables had been diverted from landfills, which represents 46,900 pounds collected from an average of 792 homes serviced per week during that month. BFI Meeting – Trustee Briggs reported that a meeting with Rich Van De Molen of Browning Ferris Industries revealed that prices for curbside pickup will increase from $17.25 to 19.25 and back door pickup from $25.50 to 28.75 in the near future. She advised that now trash from our area is trucked to a landfill near Rockford. Medical Insurance – Trustee Briggs informed the Board that the initial price per share for Met Life's initial stock offering has not yet been established, but has been estimated at between $13 and 15 per share. An article on the subject of demutualization of insurance companies was distributed to the Board. Village Board Meeting March 20, 2000 – page 4 BUILDING AND GROUNDS – David A. Russo Monthly Report -Trustee Russo reported that the equipment in utility room #1 has been updated and upgraded under the direction of Robert Kosin. The waste line pipe from the building to the septic field was found by a video camera to be sagging. A plan to run a Power Jetter through that line annually was proposed to avoid digging in that area. Landscape Committee – Trustee Russo deferred to Trustee Briggs who reported that she had met with Lisa Pollman, Landscape Architect, to review the plans for spring planting. On April 5, 2000 bids will be received for plant material to be installed in May. Cook County has recently designated the Purple Coneflower its official native plant and has distributed seeds that will be planted in our designated prairie along with seeds Daria Sapp has collected. Daria and Steve Byers will burn the prairie west of the Fire House this year. ATTORNEY – George Lynch Litigation – Attorney Lynch stated that matters of litigation would be addressed in Executive Session. ADMINISTRATION – James A. Kempe East Dundee – President Kempe informed the Board of a letter received from residents living in the area of Bateman and Dundee Roads regarding their concerns over the development of an industrial park in East Dundee. The subject is under consideration by the Board. Bolz Road Crossing – President Kempe acknowledged current information and plans from Kane County regarding the Bolz Road Crossing, now identified as Longmeadow Parkway Bridge Corridor. South Barrington – President Kempe requested that the Board consider South Barrington's pay request for an additional $17,000 to help defray costs for legal fees incurred over the Jung property development. Klehm Property – President Kempe informed the Board that South Barrington continues to review and monitor the development proposals for the Klehm property. PUBLIC COMMENTS Trustee Fossler motioned to adjourn to Executive Session at 10:00 p.m. for the purpose of discussing matters of personnel and litigation. Trustee Briggs seconded. Roll Call. Ayes: 6 (Russo, Fossler, Horne, Briggs, McManus, Kempe) Nays: 0 Absent: 1 (Sweet) Meeting Adjourned Village Board Meeting March 20, 2000 – page 5 EXECUTIVE SESSION PUBLIC SESSION President Kempe called the public session to order at 10:18 p.m. Trustee Horne motioned to adjourn the public session at 10:19 p.m. Trustee Briggs seconded. All present said aye. Meeting Adjourned Approved _______________________________________________ 5 1