1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting of February 28, 2000 President Kempe called the meeting to order at 8:01 p.m. Roll Call. Present Absent James A. Kempe, President Brian J. McManus, Pro-Tem Lorraine H. Briggs, Trustee David A. Russo, Trustee Charles W. Sweet, Trustee Theodore L. Horne, Trustee Guests Francine R. Fossler, Trustee Grace Wytmar, Deputy Clerk Robert Kosin, Dir. Of Administration Michael Lukich, Gewalt Hamilton George Lynch, Village Attorney Peder Finnberg, PAF Associates Frederick Clauser, Police Chief James V. Crawford, Barrington Hills Joanne Sladek, Village Treasurer John A. Martens, Barrington Hills Juliann Anderson, Tribune MINUTES Trustee Briggs motioned to approve the minutes of the Regular Meeting of January 24, 2000. Trustee Horne seconded. All present said aye. Motion Approved Trustee Briggs motioned to approve the minutes of the Executive Session of January 24, 2000. Trustee Fossler seconded. All present said aye. Motion Approved PUBLIC SAFETY – Brian J. McManus Monthly Report - President Kempe, in Trustee McManus' absence, deferred to Chief Clauser, who summarized the Police Report for the month of January 2000. He reported that the Barrington Hills Police Department ranked 9th in the State of Illinois in collecting donations for the 1999 Illinois Special Olympics Torch Run. The Department currently has 2 vacancies for Police Assistants, and ads have been placed on a government jobs website. ROADS AND BRIDGES – Francine R. Fossler Monthly Report - Trustee Fossler introduced Michael Lukich, Engineer with Gewalt Hamilton Associates, who will be fulfilling the duties of retired Village Engineer, John Utz. Village Board Meeting February 28, 2000 – page 2 Trustee Fossler proposed that a tangible recognition of the 20-year service of Thomas Easley is being contemplated since his passing on January 27, 2000. Ideas will be forthcoming. Trustee Fossler announced that, through the efforts of the Village Engineer, a mowing contract has been awarded for fiscal year 2000-2001. On Monday, March 6, 2000 local Village roads will be posted, restricting trucks to a gross weight of 10 tons for no more than 90 days. No overweight permits will be issued during this time period. A meeting held for residents of Meadow Hill Road was attended by nine families. Information was provided by John Utz and Michael Lukich including an illustration of the proposed work. No set date for the work was announced. Road Program Bids – Trustee Fossler announced that 8 sealed bids had been received for the 2000-2001 Road Resurfacing Program. The Village Engineer recommends awarding the contract to low bidder Allied Asphalt Paving Company of Elgin, Illinois. Their bid of $309,250 will resurface Old Dundee Road from Route 59 to the cul de sac, Healy Road from Route 68 to Penny Road, Spring Creek Road from Braeburn to Ridge, and Braeburn Road from Spring Creek to Algonquin Road (a.k.a. Plum Tree). Trustee Fossler motioned to accept the Village Engineer's recommendation to award the contract to Allied Asphalt Paving Company. Trustee Sweet seconded. Roll Call. Ayes: 5 (Fossler, Horne, Sweet, Briggs, Kempe) Nays: 0 Absent: 2 (Russo, McManus) Motion Approved FINANCE – Charles W. Sweet Treasurer's Report - Trustee Sweet presented the Treasurer's Report for the month of January 2000. Trustee Sweet motioned to accept the report. Trustee Horne seconded. All present said aye. Motion Approved Presentation of Bills - Trustee Sweet motioned to approve the payment of bills for January 2000 totaling $139,942.46. Trustee Fossler seconded. Roll Call. Ayes: 5 (Fossler, Horne, Sweet, Briggs, Kempe) Nays: 0 Absent: 2 (Russo, McManus) Motion Approved Village Board Meeting February 28, 2000 – page 3 Overtime Reports – Trustee Sweet motioned to approve payment of overtime expenses of $4,717.23 for January 16 through 31, 2000, and payment of $4,570.38 for February 1 through 15, 2000. Trustee Briggs seconded. Roll Call. Ayes: 5 (Fossler, Horne, Sweet, Briggs, Kempe) Nays: 0 Absent: 2 (Russo, McManus) Motion Approved Depositories Ordinance – Trustee Sweet motioned to adopt an ordinance noting the name change of Mercantile Bank to Firstar Bank and designating it, along with Harris Bank Barrington, Suburban Bank of Barrington, Bank One, Cambridge Bank, and Barrington Bank and Trust for deposit of Village revenues. Trustee Fossler seconded. Trustee Horne abstained, and the motion passed with four ayes. Motion Approved Investments Ordinance –Trustee Sweet motioned to adopt the proposed ordinance adding The Illinois Funds Money Market Fund to the list of entities designated to invest Village Funds. First Union Securities, Merrill Lynch, Pierce, Fenner & Smith, Smith Barney, and Suburban Bank of Barrington remain unchanged. Trustee Briggs seconded. All said aye. Ordinance 00-4 PLANNING – Lorraine H. Briggs Plan Commission – Trustee Briggs reported that the Plan Commission met in February and approved the sketch plan of a subdivision on the west side of Bateman Road, which is in need of an alternative name to "Spring Creek Valley". BUILDING & ZONING – Theodore L. Horne Building Reports – Trustee Horne reported that 6 building permits had been issued between January 17 through February 15, 2000. These include 2 in-ground swimming pools, 1 residential addition and alteration, 1 private horse stable, 1 demolition of a detached garage, and 1 septic system repair. There were 46 inspections completed and 3 meetings attended during this time period. ZBA Report - Trustee Horne stated that the Zoning Board of Appeals had met and is recommending the passage of a special use permit for an artificial pond at 416 County Line Road. Trustee Horne motioned to follow the recommendation of the ZBA with certain caveats attached. Trustee Fossler seconded. All present said aye. Resolution 00-2 Village Board Meeting February 28, 2000 – page 4 Zoning Map 2000 – Trustee Horne motioned to adopt the 2000 Zoning Map with color coding, subject to certain corrections as noted by Trustee Briggs. Trustee Fossler seconded. All present said aye. Resolution 00-3 HEALTH, ENVIRONMENT AND INSURANCE – Lorraine H. Briggs Solid Waste Management – The January 2000 recycling report was not received, so no statistics were available for comment. On the subject of significant use of recycled materials, Trustee Briggs reported that the Illinois Department of Commerce and Community Affairs will be using a material derived from 75,000 used tires to pave 27 bicycle trails. Medical Insurance – Trustee Briggs informed the Board that policyholders of Met Life approved a plan to convert from a mutual life insurance company to a stock life insurance company. Upon approval of the Superintendent of Insurance of the State of New York, the Village will be compensated in the form of 3,713 shares of common stock which will be held in a Trust. BUILDING AND GROUNDS – David A. Russo Monthly Report – In the absence of Trustee Russo there was no report given. Trustee Fossler announced that changes are under consideration for the spotlight that presently lights the flag as well as the pedestrian and parking lights. ATTORNEY – George Lynch Litigation – Attorney Lynch stated that matters of litigation would be addressed in Executive Session. ADMINISTRATION – James A. Kempe Plan Commission Vacancy – President Kempe requested authorization to appoint Kenneth W. Bosworth to the Plan Commission to complete the unexpired term of David Russo, which ends April 2001, and Peter A. Grande to the Plan Commission to fulfill the unexpired term of William Pavin, which ends April 2002. Trustee Briggs motioned to approve the appointments. Trustee Sweet seconded. All present said aye. Trustee Briggs volunteered to inform the appointees of their approval. Motion Approved Trustee Briggs motioned to adjourn to Executive Session at 8:40 p.m. for the purpose of discussing matters of personnel and litigation. Trustee Sweet seconded. Roll Call. Village Board Meeting February 28, 2000 – page 5 Ayes: 5 (Fossler, Horne, Sweet, Briggs, Kempe) Nays: 0 Absent: 2 (Russo, McManus) Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the public session to order at 9:05 p.m. Trustee Fossler motioned to adjourn the public session at 9:06 p.m. Trustee Briggs seconded. All present said aye. Meeting Adjourned Approved _______________________________________________ 5 1