1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting of December 15, 1999 President Kempe called the meeting to order at 8:00 p.m. Roll Call. Present Guests James A. Kempe, President Brian J. McManus, Pro-Tem Porter Noble, Resident Lorraine H. Briggs, Trustee Marianne Noble, Resident Charles W. Sweet, Trustee John Utz, Village Engineer Theodore L. Horne, Trustee Melissa Knopper, Daily Herald Francine R. Fossler, Trustee David A. Russo, Trustee Robert Kosin, Dir. Of Admin George Lynch, Village Atty. Frederick Clauser, Interim Chief Joanne Sladek, Treasurer DEDICATION President Kempe recognized Porter Noble, resident and Eagle Scout, who had planted an American Elm tree on Village property in memory of Alex MacArthur, former Trustee. The Valley Forge variety of the memorial tree is disease-resistant to Dutch Elm Disease, a subject that Mr. Noble researched for the Boy Scouts of America National Silver Hornaday Award. President Kempe offered the gratitude of the Board for the gift. MINUTES Trustee Fossler motioned to approve the amended minutes of the Regular Meeting of November 22, 1999. Trustee Russo seconded. All present said aye. Motion Approved Trustee Horne motioned to approve the minutes of the Executive Session of November 22, 1999. Trustee Fossler seconded. All present said aye. Motion Approved PUBLIC SAFETY – Brian J. McManus Monthly Report - Trustee McManus deferred to Interim Chief Clauser, who summarized the Police Report for the month of November 1999. ROADS AND BRIDGES – Francine R. Fossler Monthly Report - Trustee Fossler reported that the Year 2000 Road Program proposal contains some legal aspects which would be addressed in Executive Session. Village Board Meeting December 15, 1999 – page 2 Traffic Count Map - Trustee Fossler distributed a chart, which details traffic counts completed from 1982 to present. The chart and a map, prepared by the Village Engineer, were distributed earlier. FINANCE – Charles W. Sweet Treasurer's Report - Trustee Sweet presented the Treasurer's Report for the month of November 1999. Trustee McManus motioned to accept the report. Trustee Briggs seconded. All said aye. Motion Approved Presentation of Bills - Trustee McManus motioned to approve the payment of bills for December 1999 totaling $95,704.96. Trustee Sweet seconded. Roll Call. Ayes: 7 (Russo, Fossler, Horne, Sweet, Briggs, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved Overtime – Trustee Briggs motioned to approve payment of $7,445.79 in overtime expenses for November 16 through 30, 1999. Trustee McManus seconded. Roll Call. Ayes: 7 (Russo, Fossler, Horne, Sweet, Briggs, McManus, Kempe) Nays: 0 Absent: 0 Motion Approved Investment Policy – Trustee Sweet presented the Investment Policy suggested by our Auditor, Ron Amen, and prepared by the office of the Village Attorney. Trustee Sweet motioned to adopt the policy. Trustee Russo seconded. All said aye. Resolution 99-19 PLANNING – Lorraine H. Briggs Plan Commission – Trustee Briggs reported that the Plan Commission had met for a pre- application conference regarding a 20-lot subdivision consisting of 106 acres, 40 of which are unincorporated. On Saturday, following their meeting, members of the commission walked the property. As a matter of information, Trustee Briggs stated that a sealed bid auction of the MacArthur property was scheduled for December 16, 1999. BUILDING & ZONING – Theodore L. Horne Building Reports – Trustee Horne reported that 12 building permits had been issued between November 16 through December 10, 1999. These include 3 single-family Village Board Meeting January 15, 1999 – page 3 residences, 2 residential additions, 2 detached garages, 1 demolition of a single-family residence, 1 demolition of a detached garage, 1 septic system repair, and 1 artificial lake. There were 66 inspections completed and 3 meetings attended during this time period. ZBA Report - Trustee Horne stated that the Zoning Board of Appeals had not met this month for lack of matters to consider. HEALTH, ENVIRONMENT AND INSURANCE – Lorraine H. Briggs Solid Waste Management – The November 1999 recycling report shows that 3.02 truckloads of recyclables had been diverted from landfills, which represents 60,300.23 pounds collected from an average of 643 homes serviced per week during that month. Disability Insurance - Trustee Briggs reported a rate increase by Combined Insurance Company of America, our long-term disability insurance provider, from $ .93 to $ .98 per $100.00 of actual gross monthly earnings, excluding overtime and bonuses, for up to a maximum insurable salary of $4,000.00 for any given full-time employee. The monthly premiums are totally paid by the Village. Medical Insurance – Trustee Briggs informed the Board that Met Life is pursuing conversion from mutual to stock. The company has requested that we vote on the conversion and has offered stock, cash, or credits to the Village, as policyholder. The matter was referred to the Village Attorney BUILDING AND GROUNDS – David A. Russo Monthly Report – Trustee Russo reported that stakes are in place for snowplowing the parking lots and roadways around the Village Hall and Fire Station, salt buckets have been located at all exterior doors, and the Board Room furnace may be replaced in the near future. He also reported that Y2k concerns have been addressed concerning compatibility with Police, Fire, and utilities. Commemorative Plaque - Trustee Russo deferred to Trustee Fossler to report on a commemorative wall plaque honoring past Trustees. An actual-size mock-up of the proposed plaque, prepared by the Village Engineer, was displayed for the Board's comments, which were favorable. The following quote from Henry Clay was chosen by consensus of the Board for the plaque: "Government is a trust, and the officers of the government are trustees; and both the trust and the trustees are created for the benefit of the people." Library Satellite – Trustee McManus stated that he had been approached by a Library District Trustee about the possibility of locating a satellite facility at the Village Hall. President Kempe appointed Trustee McManus and Trustee Russo to study the idea. ATTORNEY – George Lynch Litigation – Attorney Lynch stated that matters of personnel and litigation would be addressed in Executive Session. Village Board Meeting December 15, 1999 – page 4 ADMINISTRATION – James A. Kempe Calendar – The proposed 2000 calendar was considered and amended. Trustee Russo motioned to accept the calendar as amended. Trustee Briggs seconded. All said aye. Motion Approved Cellular 911 - President Kempe reported that the Illinois General Assembly is considering a tax on cellular phones to support the improvement of wireless 911 dispatch services. George Moser, Chairman of the 911 Board, has been recommended by the Village President to serve on the state committee implementing the proposed legislation. Following discussion, Trustee Russo motioned to formalize the Village's relationships with the wireless carriers. Trustee Briggs seconded. All said aye. Motion Approved Trustee Russo motioned to adjourn to Executive Session at 9:58 p.m. for the purpose of discussing matters of personnel and litigation. Trustee Briggs seconded. Roll Call. Ayes: 7 (Russo,Fossler, Horne, Sweet, Briggs, McManus, Kempe) Nays: 0 Absent: 0 Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the public session to order at 10:29 p.m. Trustee Fossler motioned to accept the Village Engineer's recommendation for the resurfacing of four roads. Trustee Horne seconded. All said aye. Motion Approved Trustee Russo motioned to adjourn the public session at 10:30 p.m. Trustee Sweet seconded. All said aye. Meeting Adjourned Approved ___________________________________ 5 1