1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting of November 22, 1999 President Kempe called the Public Hearing to order at 8:00 p.m. Roll Call. Present Absent James A. Kempe, President David A. Russo, Trustee Brian J. McManus, Pro-Tem Lorraine H. Briggs, Trustee Charles W. Sweet, Trustee Theodore L. Horne, Trustee Guests Francine R. Fossler, Trustee Robert Kosin, Dir. Of Admin Barbara Heigels, Elk Grove Village George Lynch, Village Atty. Rich Michi, Resident Frederick Clauser, Interim Chief Juliann Anderson, Tribune Joanne Sladek, Treasurer PUBLIC HEARING – 1999 TAX LEVY Trustee Sweet commented on the proposed levy. The Board received no questions or comments during the hearing. Trustee Briggs motioned to close the Public Hearing at 8:03 p.m. Trustee Horne seconded. All present said aye. Hearing Adjourned MINUTES Trustee Briggs motioned to approve the minutes of the Regular Meeting of October 25, 1999. Trustee Fossler seconded. All present said aye. Motion Approved Trustee Horne motioned to approve the minutes of the Executive Session of October 25, 1999. Trustee Briggs seconded. All present said aye. Motion Approved PUBLIC SAFETY – Brian J. McManus Monthly Report - Trustee McManus deferred to Interim Chief Clauser, who summarized the Police Report for the month of October 1999. Chief Clauser noted that the Police Department has initiated a selection process to fill the Corporal position vacancy and is advertising to fill a vacancy in Communications. Village Board Meeting November 22, 1999 – page 2 Service Contract Proposal– Chief Clauser requested approval to enter into an agreement with Backup Communication, Inc., Lake Villa, IL for the purpose of hiring temporary dispatch personnel at a cost of $26.00 per hour. The agreement would be in effect until Dispatch is fully staffed. Trustee McManus motioned to approve the signing of the agreement. Trustee Briggs seconded. Roll Call. Ayes: 6 (Fossler, Horne, Sweet, Briggs, McManus, Kempe) Nays: 0 Absent: 1 (Russo) Motion Approved President Kempe acknowledged Barbara Heigels, who spoke on behalf of her sister who was injured in a traffic accident. Ms. Heigels thanked the police officers of the Village and the paramedics of the Fire Protection District who assisted her sister following the accident. ROADS AND BRIDGES – Francine R. Fossler Monthly Report - Trustee Fossler reported that, in the absence of Thomas Easley, Michael Johnson is under contract to install and repair road signs in the Village. Road patching on various roads, which includes shoring up shoulders on Ridge Road, has been completed by Algonquin Township using a new type of paving equipment on a truck. Trustee Fossler announced that traffic counts for a significant number ofVillage roads were completed. President Kempe requested that comparison charts and maps be prepared by staff for the Board. Year 2000 Road Program – President Kempe recognized Mr. Michi, who questioned when Meadow Hill Road would be repaved. Trustee Fossler proposed that discussion on the Year 2000 Road Program be postponed until the December Village Board meeting and that the program be reviewed by the Village Attorney, George Lynch. FINANCE – Charles W. Sweet Treasurer's Report - Trustee Sweet presented the Treasurer's Report for the month of October. Trustee Sweet motioned to accept the report. Trustee Briggs seconded. All present said aye. Motion Approved Presentation of Bills - Trustee Sweet motioned to approve the payment of bills for November 1999 totaling $85,776.48. Trustee McManus seconded. Roll Call. Ayes: 6 (Fossler, Horne, Sweet, Briggs, McManus, Kempe) Nays: 0 Absent: 1 (Russo) Motion Approved Village Board Meeting November 22, 1999 – page 3 Overtime –Trustee McManus motioned to approve payment of $5,154.72 in overtime expenses for October 16 through 31, 1999 and $7,308.47 in overtime expenses for November 1 through 15, 1999. Trustee Sweet seconded. Roll Call. Ayes: 6 (Fossler, Horne, Sweet, Briggs, McManus, Kempe) Nays: 0 Absent: 1 (Russo) Motion Approved 1999 Tax Levy – Trustee Sweet motioned to approve the 1999 Tax Levy. Trustee Horne seconded. Roll Call. Ayes: 6 (Fossler, Horne, Sweet, Briggs, McManus, Kempe) Nays: 0 Absent: 1 (Russo) Ordinance 99-11 PLANNING – Lorraine H. Briggs Plan Commission – Trustee Briggs reported that the Plan Commission had not met for lack of matters to consider. BUILDING & ZONING – Theodore L. Horne Building Reports – Trustee Horne reported that 6 building permits had been issued between October 16 through November 15, 1999. These include 2 single-family residences, 1 residential addition and alteration, 1 residential addition, 1 detached garage, and 1 demolition of a single-family residence. There were 65 inspections completed and 1 meeting attended during this time period. ZBA Report - Trustee Horne stated that the Zoning Board of Appeals had met this month and granted a set-back variance regarding an overhang on an eave of a house under construction at 43 Brinker Road. HEALTH, ENVIRONMENT AND INSURANCE – Lorraine H. Briggs Solid Waste Management – The October 1999 recycling report shows that 3.01 truckloads of recyclables had been diverted from landfills, which represents 60,100 pounds collected from an average of 806 homes serviced per week during that month. BUILDING AND GROUNDS – David A. Russo Monthly Report – In the absence of Trustee Russo, Trustee Fossler reported that the tile work in the foyer is complete. A report on the proposed wall plaque honoring past Trustees will be presented at the December meeting. Trustee Briggs reported that Porter Noble, a resident and Eagle Scout, planted an American Elm which was developed to be resistant to Dutch Elm Disease on the grounds on October 30, 1999 which he had received from the National Arboretum. Village Board Meeting November 22, 1999 – page 4 ATTORNEY – George Lynch Litigation – Attorney Lynch stated that matters of personnel and litigation would be addressed in Executive Session. ADMINISTRATION – James A. Kempe Calendar – President Kempe circulated a proposed year 2000 calendar and requested the Board to act upon it at the December meeting. Agenda Note – President Kempe distributed a proposed note regarding Public Comments on the Agenda and requested the Board to act upon it at the December meeting. Trustee Briggs offered alternative wording for consideration. BACOG Meeting – President Kempe asked Trustee Briggs to attend the November 23, 1999 meeting of BACOG. She accepted. South Barrington Invoice – President Kempe distributed a bill from the Village of South Barrington regarding sharing the cost of the Jung Property Zoning objection by several villages. He deferred discussion on the matter to the December meeting. Trustee McManus motioned to adjourn to Executive Session at 9:25 p.m. for the purpose of discussing matters of personnel and litigation. Trustee Fossler seconded. Roll Call. Ayes: 6 (Fossler, Horne, Sweet, Briggs, McManus, Kempe) Nays: 0 Absent: 1 (Russo) Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the public session to order at 10:10 p.m. Trustee Horne motioned to adjourn the public session at 10:10 p.m. Trustee Briggs seconded. All present said aye. Meeting Adjourned Approved _______________________________________________ 2 1