1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting of September 27, 1999 President Kempe called the meeting to order at 8:00 p.m. Roll Call. Present Absent James A. Kempe, President Brian J. McManus, Pro-Tem Lorraine H. Briggs, Trustee Charles W. Sweet, Trustee Theodore L. Horne, Trustee Guests Francine R. Fossler, Trustee David A. Russo, Trustee Janet Agnoletti, Ch. Plan Comm. Robert Kosin, Dir. Of Admin Joe Kuhn, Arlington Heights George Lynch, Village Atty. Robert Best, Attorney Frederick Clauser, Interim Chief Michael Duczak, Resident Joanne Sladek, Treasurer Juliann Anderson, Tribune MINUTES Trustee Briggs motioned to approve the minutes of the Regular Meeting of August 23, 1999. Trustee Sweet seconded. All present said aye. Motion Approved Trustee Briggs motioned to approve the minutes of the Executive Session of August 23, 1999. Trustee Sweet seconded. All present said aye. Motion Approved PUBLIC SAFETY – Brian J. McManus Monthly Report - In the absence of Trustee McManus, President Kempe deferred to Interim Chief Clauser, who summarized the Police Report for the month of August, 1999. Communications Report – Chief Clauser reported that an agreement between Ameritech and the 911 Board assures that planned Y2K and eleven-digit dialing upgrades will be in place by November 26, 1999. He also stated that an agreement with the State of Illinois assures a LEADS 2000 upgrade with Live Scan Access. The only communications challenge remaining is the current search for a future back-up site for 911 calls, which is mandated by I.C.C. regulations. Barrington presently serves as our back-up, but may close it down in the near future. Village Board Meeting September 27, 1999 – page 2 ROADS AND BRIDGES – Francine R. Fossler Snow Plow Bids – Trustee Fossler reported that the one bid received was from Plote, Inc., Elgin, Illinois. She noted that Plote has been awarded the snow plowing contract for the past three years, and there has been no increase in prices until this year's bid. Trustee Fossler motioned to accept the Village Engineer's recommendation that the Board contract with Plote, Inc. for 1999-2000 snow plowing. Trustee Horne seconded. Roll Call. Ayes: 6 (Russo, Fossler, Horne, Sweet, Briggs, Kempe) Nays: 0 Absent: 1 (McManus) Motion Approved Public Street Dedications - Trustee Fossler motioned that the roads within the Rolling Hills and Rock Ridge Subdivisions, as stated on the recorded plats, be dedicated to the Village. She reported that the Village Engineer had inspected these roads and recommended that the Board accept them as public roads. Trustee Briggs seconded. All present said aye. Ordinance 99-8 (Rolling Hills) Ordinance 99-9 (Rock Ridge) FINANCE – Charles W. Sweet Treasurer's Report - Trustee Briggs motioned to accept the Treasurer's Report for the month of August 1999. Trustee Sweet seconded. All present said aye. Motion Approved Presentation of Bills - Trustee Sweet motioned to approve the payment of bills for September 1999 totaling $129,701.39. Trustee Russo seconded. Roll Call. Ayes: 6 (Russo, Fossler, Horne, Sweet, Briggs, Kempe) Nays: 0 Absent: 1 (McManus) Motion Approved Overtime –Trustee Sweet motioned to approve payment of $6,186.72 in overtime expenses for August 16 through 31, 1999 and $7,479.56 in overtime expenses for September 1 through 15, 1999. Trustee Fossler seconded. Roll Call. Ayes: 6 (Russo, Fossler, Horne, Sweet, Briggs, Kempe) Nays: 0 Absent: 1 (McManus) Motion Approved Village Board Meeting September 27, 1999 – page 3 PLANNING – Lorraine H. Briggs Joshua's Crossing Subdivision – Trustee Briggs requested Robert Best, Attorney, to present the proposal for subdividing the property currently owned by Joe and Marian Kuhn. Following Attorney Best's remarks and answers to questions, Trustee Briggs motioned to allow the requested variances for the subdivision and approve the final plat of subdivision. Trustee Fossler seconded. All present said aye. Resolution 99-17 BACOG Comprehensive Plan – Trustee Briggs motioned to adopt a resolution supporting the Barrington Area Council of Governments' 1998 Updated Comprehensive Plan. Trustee Horne seconded. All present said aye. The Plan Commission will invite BACOG Director, Don Klein, to their meeting for a presentation and discussion about the plan. Resolution 99-18 BUILDING & ZONING – Theodore L. Horne Building Reports – Trustee Horne reported that 14 building permits had been issued between August 16 through September 15, 1999. These include 2 single family residences, 1 residential addition, 4 residential additions and alterations, 1 barn addition and alteration, 1 private horse stable, 1 gazebo, 1 detached garage, 1 demolition of a single family residence, and 2 septic system repairs. There were 61 inspections completed and 1 meeting attended during this time period. ZBA Report - Trustee Horne stated that the Zoning Board of Appeals had not met this month. HEALTH, ENVIRONMENT AND INSURANCE – Lorraine H. Briggs Solid Waste Management – The August 1999 recycling report shows that 4.04 truckloads of recyclables had been diverted from landfills, which represents 80,640 pounds collected from an average of 753 homes serviced per week during that month. BUILDING AND GROUNDS – David A. Russo Monthly Report – Trustee Russo reported that he was familiarizing himself with buildings and grounds needs and deferred to the former chairperson, Trustee Fossler to detail the lighting installations on the Village Hall grounds. Trustee Briggs, chairperson of the Landscape Restoration Committee, reported on progress made with the fall planting schedule and stated we have requested bids for 12 maple trees and additional plant materials in accordance with monies available in the fund. Village Board Meeting September 27, 1999 – page 4 ATTORNEY – George Lynch Litigation – Attorney Lynch stated that matters of personnel and litigation would be addressed in Executive Session. ADMINISTRATION – James A. Kempe National French Week Proclamation - President Kempe reported that a request had been received from a District 220 high school class to proclaim November 4 through 10 National French Week. Trustee Sweet motioned to adopt the proclamation. Trustee Horne seconded. All present said aye. Motion Approved December Board Meeting – President Kempe suggested that the date of the December meeting could be changed if a number of Trustees are planning to be out of town on the 20th. Trustee Sweet motioned to change the meeting to Wednesday, December 15, 1999 starting at 8:00p.m. and give public notice of the change. Trustee Fossler seconded. All present said aye. Motion Approved Trustee Sweet motioned to adjourn to Executive Session at 9:20 p.m. for the purpose of discussing matters of personnel and litigation. Trustee Fossler seconded. Roll Call. Ayes: 6 (Russo, Fossler, Horne, Sweet, Briggs, Kempe) Nays: 0 Absent: 1 (McManus) Meeting Adjourned EXECUTIVE SESSION PUBLIC SESSION President Kempe called the public session to order at 10:29 p.m. Trustee Russo motioned to adjourn the public session at 10:30 p.m. Trustee Horne seconded. All present said aye. Meeting Adjourned Approved _______________________________________________ 2 1