1.1 VILLAGE OF BARRINGTON HILLS Minutes of the Regular Meeting of April 26, 1999 President Kempe called the meeting to order at 8:05 p.m. Roll Call. Present Absent James A. Kempe, President R. Townley Rose, Trustee Brian J. McManus, Pro Tem Charles W. Sweet, Trustee Lorraine H. Briggs, Trustee Theodore L. Horne, Trustee Guests Francine R. Fossler, Trustee Robert Kosin, Dir. Of Admin Marla Russo, Village Clerk George Lynch, Village Atty David Russo, Plan Comm. Edgar Fair, Police Chief John Utz, Village Engineer Joanne Sladek, Treasurer Thomas Hayward, Attorney Dieter Wamberg, Resident Dede Wamberg, Resident Juliann Anderson, Tribune MINUTES Trustee McManus motioned to approve the minutes of the Regular Meeting of March 22, 1999. Trustee Horne seconded. All present said aye. Motion Approved Trustee McManus motioned to approve the minutes of the Executive Session of March 22, 1999. Trustee Briggs seconded, with a correction deleting Trustee Fossler's name from those present at that meeting. All present said aye. Motion Approved PUBLIC SAFETY – Brian J. McManus Monthly Report – Trustee McManus deferred to Edgar Fair, Police Chief, to summarize the Police Report for the month of April, 1999. ROADS AND BRIDGES – Francine R. Fossler MFT Supplemental Resolution – Trustee Fossler motioned to approve an additional $50,000 from Motor Fuel Tax Funds for road resurfacing in 1999. Trustee McManus seconded. Roll Call. Ayes: 5 (Fossler, Horne, Briggs, McManus, Kempe) Nays: 0 Absent: 2 (Rose, Sweet) Resolution 99-6 Village Board Meeting April 26, 1999 – page 2 Steeplechase Speed Limit – Trustee Fossler motioned to lower the speed limit on Steeplechase Road to 25 mph ,consistent with previous speed limit changes on Plum Tree and Ridge Roads. Trustee Horne seconded. Following discussion of information presented by the Village Engineer, Trustee Fossler withdrew her motion. Trustee McManus motioned that residents be notified of the request to lower the speed limit on Steeplechase by way of a published notice and the Spring Newsletter. Trustee Horne seconded. Motion Approved Road Resurfacing Bids – Trustee Fossler announced that bids had been received for the 1999 Road Program in amounts higher than that estimated by the Village Engineer. The lowest bidder was Arrow Road Construction of Mount Prospect, Illinois with a bid of $327,053. Trustee Fossler motioned to accept the bid of Arrow Road Construction. Trustee Horne seconded. Roll Call. Ayes: 5 (Fossler, Horne, Briggs, McManus, Kempe) Nays: 0 Absent: 2 (Rose, Sweet) Motion Approved President Kempe recognized Mr. Michie, a resident of Meadow Hill Road, who addressed the Board and the Village Attorney, George Lynch, regarding case law on the establishment of the public rights of way. Trustee McManus requested that the Road and Bridge Committee meet with John Utz, Village Engineer, before the May Board Meeting to compile for presentation to the Board, a list of collector and local roads, including Meadow Hill Road, that remain to be resurfaced in the future. Trustee Fossler agreed to the request. Truck Financing – Trustee Fossler motioned to authorize the Village President to sign a loan agreement with Cambridge Bank of Lake Zurich for financing the Village dump truck for fiscal year 1999-2000. Trustee McManus seconded with a request for clarification to establish the definition of "cost" for insurance purposes. Roll Call. Ayes: 5 (Fossler, Horne, Briggs, McManus, Kempe) Nays: 0 Absent: 2 (Rose, Sweet) Resolution 99-7 OATH OF OFFICE Village Clerk, Marla Russo, administered the oath of office to newly elected incumbent Trustees Brian J. McManus, Theodore L. Horne, and Francine R. Fossler. All were re- elected for four-year terms. Village Board Meeting April 26, 1999 – page 3 FINANCE – Charles W. Sweet Treasurer's Report – Trustee Horne motioned to accept the Treasurer's Report for the month of March, 1999. Trustee Briggs seconded. All present said aye. Motion Approved Presentation of Bills – Trustee McManus motioned to approve the payment of bills for April, 1999 totaling $99,109.57. Trustee Briggs seconded. Roll Call. Ayes: 5 (Fossler, Horne, Briggs, McManus, and Kempe) Nays: 0 Absent: 2 (Rose, Sweet) Motion Approved Overtime – Trustee Horne motioned to approve payment of $4,214.32 in overtime expenses for March 16 through 31, 1999 and $3,793.48 in overtime expenses for April 1 through 15, 1999. Trustee Fossler seconded. Roll Call. Ayes: 5 (Fossler, Horne, Briggs, McManus, Kempe) Nays: 0 Absent: 2 (Rose, Sweet) Motion Approved Fiscal Year 2000 Budget – Trustee Fossler motioned to accept the proposed budget with changes to two expense items in the Roads and Bridges Fund which did not affect the totals for the Fund. Trustee Horne seconded. Motion Approved Audit Proposals – President Kempe announced that three auditing firms had submitted proposals for the 1998-99 audit. The lowest proposal was received from Lauterbach and Amen, LLP of Wheaton, Illinois in the amount of $7,900. Trustee Fossler motioned to accept the proposal . Trustee Briggs seconded. Roll Call. Ayes: 5 (Fossler, Horne, Briggs, McManus, Kempe) Nays: 0 Absent: 2 (Rose, Sweet) Motion Approved PLANNING – Lorraine H. Briggs Spring Tour - Trustee Briggs announced that the Plan Commission will conduct its Spring Tour on Saturday, May 8, 1999 from 8:30 a.m. to 11:00 a.m. Village Board Meeting April 26, 1999 - page 4 BUILDING & ZONING – Theodore L. Horne Building Reports – Trustee Horne reported that 5 building permits had been issued between March 16 through April 15, 1999. These include 1 single family residence, 2 residential additions and alterations, 1 residential alteration, and I site development. There were 47 inspections completed and 1 meeting attended during this time period. Wamberg Special Use – Trustee Horne reported that the Zoning Board of Appeals unanimously recommended the granting of a special use permit for the restoration of artificial lakes on the Wamberg property at West County Line Road. Trustee Horne motioned for approval. Trustee Fossler seconded. All present said aye. Resolution 99-8 HEALTH, ENVIRONMENT AND INSURANCE – Lorraine H. Briggs Solid Waste Management – The March, 1999 recycling report shows that 2.93 truckloads of recyclables had been diverted from landfills, which represents 58,540 pounds collected from an average of 730 homes serviced per week during that month. Insurance – Trustee Briggs announced that two proposals for Property and Casualty Insurance coverage had been received from Bliss-McKnight and from Penco. After discussion Trustee Briggs recommended acceptance of the proposal from Penco, with the exception of Workers' Compensation Insurance coverage. Trustee Horne so moved. Trustee Fossler seconded. Roll Call. Ayes: 5 (Fossler, Horne, Briggs, McManus, Kempe) Nays: 0 Absent: 2 (Rose, Sweet) Motion Approved Trustee Horne motioned to amend the motion to accept Penco's basic proposal with the excess liability insurance increased to $5,000,000. Trustee Fossler seconded. Roll Call. Ayes: 5 (Fossler, Horne, Briggs, McManus, Kempe) Nays: 0 Absent: 2 (Rose, Sweet) Motion Approved Trustee Fossler motioned to maintain Worker's Compensation Insurance coverage with the Illinois Public Risk Fund for the time being. Trustee Horne seconded. All present said aye. Motion Approved Village Board Meeting April 26, 1999 - page 5 BUILDING AND GROUNDS – Francine R. Fossler Monthly Report – Trustee Fossler deferred to Trustee Briggs to report on the activities of the Landscape Restoration Committee. Trustee Briggs announced that a contract had been approved with Woodland Nurseries of Wauconda, Illinois, for foundation plantings which include over 1000 shrubs, perennials, and ornamental grasses. Work should begin tentatively on May 17, 1999. Additionally, between 500 and 700 prairie plants from the Illinois Department of Natural Resources will be planted by volunteers from the Not Home Prairie Companions, who were enthusiastic about taking on this project. The irrigation system will be completed after the plantings are in place. ATTORNEY – George Lynch Litigation – Attorney Lynch stated that matters of personnel and litigation would be addressed in Executive Session. ADMINISTRATION – James A. Kempe Appointments – President Kempe asked for authorization to reappoint David Russo, Chairman, Thomas MCGrath, and Lou Anne Majewski to 3-year terms on the Plan Commission, and reappoint Jay Ward and Thomas Fitzgerald to 5-year terms on the Zoning Board. Trustee Horne motioned to accept the re-appointments. Trustee Fossler seconded. All present said aye. Motion Approved Appropriations Transfer Resolution – President Kempe presented copies of a resolution identifying certain transfers made necessary by line-item expenditures within the 1998-99 Appropriations Ordinance. Trustee Horne motioned to adopt the resolution. Trustee Briggs seconded. All present said aye. Resolution 99-9 PUBLIC COMMENTS Terrell Jansen addressed the Board regarding traffic speeds, litter, and road maintenance on Meadow Hill Road. Trustee Horne motioned to adjourn to Executive Session at 11:46 p.m. Trustee Fossler seconded. Roll Call. Ayes: 5 (Fossler, Horne, Briggs, McManus, and Kempe) Nays: 0 Absent: 2 (Rose, Sweet) Meeting Adjourned Village Board Meeting April 26, 1999 – page 6 EXECUTIVE SESSION PUBLIC SESSION President Kempe called the regular meeting to order at 1:11 a.m. The Public Safety Committee reported back to the Board of Trustees with a decision that Officer Jobst should be suspended for three days based on an investigation of his conduct. Trustee McManus motioned to adjourn the public session at 1:13 a.m. Trustee Fossler seconded. All present said aye. Meeting Adjourned Approved _________________________________ 1 6