Minutes of the Barrington Hills Village 
Communications Committee Meeting 
December 17, 2007
Final
 
1.       Call to Order
 
Chairman Nikki Panos called the meeting to order on December 17, 2007, at 5:35 p.m. in the Barrington Hills Village Hall Training Room.  
 
2.       Roll Call of Members
                        
Present:
Nikki Panos, Chairman
Vicki Kelly, Vice Chairman
Barbara Kemp, Recording Secretary 
Pam Cools, Member
      Maureen Prettyman, Member
      Linda Fox, Member
 
Beth Mallen, Village Trustee, Sponsor
      Joe Colditz, Member of the Police Force
 
Absent: 
             Bob Kosin, Village Administrator, Sponsor  
             Dan Mjolsness, Outgoing Member
                 
3.       Approval of Minutes
 
The Commission Members did not have the minutes to review from the November 19, 2008 meeting.   They will be reviewed in January.     
 
4.       Updates:  Mallen, Kosin
 
Beth Mallen:  
Dan Mjolsness resigned from the Committee effective the last meeting, November.   Neal Waltmire resigned his position with the Village to join a candidate for President of the US in Iowa and locations to follow.  We hope he keeps in touch with us.   Neal was invaluable in helping is to maintain the website and his cheerful disposition and energy will be missed.
Beth forwarded a resume for a candidate to replace Dan on the Committee, Laura Ekstrom.  She has wonderful credentials and assuming the Trustees approve her appointment she will be our new member.
 
Maureen Prettyman is reconsidering her decision to remain on the Committee.  The Committee members urged her to continue; she made no final decision.  Maureen has made valuable contributions with her Civil War Reenactment coverage and to the planning and managing of several key Village events each year she has been on the team.
 
The final Village budget for 2008 is going to be approved tonight.  The Website budget is to be listed as “not to exceed $1000 until we can get a contract finalized. Included was approximately $500 for website updating. 
 
The Canadian National Railroad has purchased the EJ&E Railroad lines and the Village sent information to all residents to urge the Surface Transportation Board (STB) to not allow the expansion and growth plans to go forward. The Village of Barrington and the surrounding communities oppose the expansion based on encroachment to Open Spaces among many other issues.  This is a significant new Hot Topic that needs space and focus in the future Newsletters and on the Website.  

Bob Kosin

The 2008 Draft Meeting schedule for the Communications Committee was reviewed and several changed were proposed.  Bob Kosin will incorporate those changes into the overall schedule for all Committees and a revised publication will be sent to the team members.   Linda Fox motioned to accept the changes and Pam Cools seconded. Motion passed ( 6-0-0) 

  1. Old Business      
 
·    Website -   Vicki Kelly, Barbara Kemp 
o        Nikki Panos requested formal Requirements for Imagination Station, Inc to do the website work, a Statement of Work (SOW) and a Contract proposal suitable for Village and Vicki Kelly’s signature.  We agreed to the no greater than $1000 for 2008 budget.   
o        The Contract proposal received had inconsistencies in pricing and lacked clarity and definition of some of the terms.
o        Barbara and Vicki will meet with Dawn Starvropoulos of Imagination Station, Inc. and have a report for the next meeting.
 
 
·    Newsletter- Pam Cools and Linda Fox
o        Linda Fox and Pam Cools are working on the 1Q 2008 Newsletter.   They need no assistance at this time.
o        The Newsletter will be featuring pictures from the 2007 Gala at the San Filippos courtesy of Beth Mallen and Laura Ekstrom.
o        The Zoning Board is considering recycling of garbage once a month
o        A video was sent from the Equestrian Committee spotlighting heads of the various organizations involved the Equestrian Community. It is a beautiful piece.
o        There will be an article on Patty Meroni and all of the year’s 50th anniversary activities in summary.  
o        In the Cook County Forest Preserves, Mountain Bikers are trying to take over the trails.
 
·    Technology Committee – Linda Fox
o        The December 5th meeting was held and the Verizon Cellular application for Helm road was postponed due to the location of a Rare White Prairie Orchard on the site.
o        The DAS proposal is not active since the company lost their Illinois based employee.
o        Cameras for automatic ticketing are not moving forward at this time due to right-of-way issues. 
  1. Adjournment
Nikki Panos entertained a motion for dismissal at 7: 35 p.m. The next meeting is on Monday, January 14, 2008, at 5:30 p.m. Vicki Kelly motioned and Maureen Prettyman seconded.  Motion Approved (6-0-0).  
               
                                                             
                                              Meeting Adjourned
 
 
Minutes approved as Final January 14, 2008 Meeting