Minutes of the Barrington Hills Village 
Communications Committee Meeting 
November 19, 2007
Final
 
1.       Call to Order
 
Chairman Nikki Panos called the meeting to order on November 19, 2007, at 5:35 p.m. in the Barrington Hills Village Hall Training Room.  
 
2.       Roll Call of Members
                        
Present:
Nikki Panos, Chairman
Vicki Kelly, Vice Chairman
Barbara Kemp, Recording Secretary 
Dan Mjolsness, Member 
Pam Cools, Member
      Maureen Prettyman, Member, arrived after initial vote
      Linda Fox, Member, arrived after initial vote
 
Beth Mallen, Village Trustee, Sponsor.
      Neal Waltmire, Planning and Zoning Coordinator  
      Joe Colditz, Member of the Police Force, joined late
 
Absent: 
             Bob Kosin, Village Administrator, Sponsor  
                 
Visitors: 
Patty Meroni, Chairman of VBH 50th Anniversary Celebrations
 
3.       Approval of Minutes
 
The Commission Members reviewed and approved the October 15, 2008 minutes as amended.     Pam Cools motioned and Vicki Kelly seconded the motion (5-0-2)
 
4.       Updates:  Mallen, Waltmire
 
Beth Mallen:  
It is time for Committee Members to decide to commit to the next year and/or replace outgoing members who have served the Committee well.
 
The Trustees and comments from Residents showed they were very pleased with the all of the events of the 2007 50th anniversary celebration
 
A budget for 2008 was submitted for $9000.  Included was approximately $500 for website updating.  The budget is not final at this time.

Neal Waltmire

The Tree Preservation Ordinance is in draft form ready for Trustee review.  Definitions of Heritage trees include major tree types that have been around since the 1950s era and longer.  Drafts were provided for the Website and it is hoped to get a final vote on the

Neal Waltmire saw the minutes were he agreed to contact the Committee members before each meeting by using the Village’s CTY reverse 911 system.   Neal will start using this process for future meetings

  1. Old Business

·         Barrington Hills 50th Anniversary Finale – Patty Meroni

o        Patty Meroni provided a summary of the year’s events and budget

o        The gala at the San Filippo’s had at least 60% to 70% new people in attendance.  There were nearly 300 people in attendance @ $150/person.  Total income $42.3K, total expenses $32.6K.   Final bills due no later than December 13.  Many gifts of time and money and services were provided.

o        Patty was given a small token of appreciation by the Village for her total 2007 efforts which would have been a significant cost to the Village had she not volunteered.  There are few people who could have maintained the schedule and relationships within the Village to get this accomplished. 

o        Penny Horne prepared  and donated the beautiful table centerpieces which were extraordinary

o        The Barrington Hills Players were wonderful and the play was very educational as well as enjoyable for residents and the 2 Village founders who were able to be there for the event. 

o        Bill Hannay and Patty will be preparing a DVD and ensuring all of the memorabilia is preserved for the Village.

o        Kudos to Patty!

      

 
·    Website -   Vicki Kelly, Barbara Kemp and Dan Mjolsness
o        Vicki and Barbara and Beth continue to meet monthly to address the changes presented at the meeting and come to conclusion on a recommendation for the new format which has to be provided to the Website developer.
o        The Village needs a contract and budget for the work to be completed soon.
o        Further discussion was held on the look and feel of the site and the desired changes with input provided by the whole team.
 
 
·    Newsletter- Pam Cools and Linda Fox
o        Linda Fox and Pam Cools submitted a summary of their plans for  significant improvements to the Newsletter
o        The Newsletter will be using the new Barrington Hills Logo.
o        The list of ideas will be used to guide changes to the first quarter 2008 issue.
o        Many ideas extend to the website where more space can be given to the topics while maintaining an economical print package for mailing.
o        Bob Kosin will be part of the discussion for issues such as the glossy page proposal, historical information, and others involving ink and colors.
o        Pam and Linda need no assistance from the Committee members at this time.
 
·    Technology Committee – Linda Fox
o        The last meeting was cancelled.   No news on DAS or the other proposals pending.
  1. Adjournment
Nikki Panos entertained a motion for dismissal at 7: 30 p.m. The next meeting is on Monday, December 17, 2007, at 5:30 p.m. Vicki Kelly motioned and Linda Fox seconded.  Motion Approved (7-0-0).  
               
                                                             
                                              Meeting Adjourned
 
Minutes approved at the January 14, 2008 Meeting.